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Published 28 May 2025, 09:31 BST

Official UK procurement notice

SPS-02221 Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure

Official notice

Authority: Scottish Prison Service

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM)
Awarded value£1,166,166published contract · exc. VAT
Submissions closed 21 Jul 2025awarded 10 Sept 2025
Awarded to James Ramsay (Glasgow) Ltd
Contract term 3 yrsends 30 Sept 2028 · extension options published · starts 1 Oct 2025

What is being bought

Published requirement description

This Contract will provide services for the Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure at 18 Sites.The SPS has a wide range of equipment which is utilised to provide a suitable living and working environment within SPS properties by providing heating and hot water.

CPV: Repair and maintenance services of boilers

The lotProcurement structure

single lot · no lot value published
Lot #1The Services include:AwardedRenewal 3 yrs

The Services include:

Planned Preventative Maintenance (PPM) of Equipment and any resulting repairs due to faults discovered during a PPM visit (such repairs will be referred to as remedial repairs);

Reactive maintenance (24hrs per day, 7 days per week) in the event of Equipment or associated component break down;

Remedial works to carry out any works

Test all gas pipework at each Establishment in accordance SPS requirements and in line with the Gas Safety (Installation and Use) Regulations 1998.

Replacement of spare parts as requested.

Additional work such as replacement / upgrade of equipment.

Contract term is 3 years with an optional 3 year extension period

Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs)
Delivery: Scotland · All SPS sites
Extensions: Up to 3 years extension periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 May 2025, 09:31 BST
Last source update
12 Sept 2025, 15:02 BST
Award evaluation window
21 Jul 2025 – …
Authority reference
SPS-02221
FTS notice number
2025/S 000-056263
Classification (CPV)
Repair and maintenance services of boilers
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-05277b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Employer Liability 5 million pounds Public Liability 5 million pounds Turnover 2 years (SC Ref:809851)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
21 Jul 2025, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Jul 2025, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

13 Jun 2025 → 1 Oct 2025 · 5 dates
  1. Next notice expected
    13 Jun 2025, 00:00 BST
  2. Submission deadline
    21 Jul 2025, 14:00 BST
  3. Bids opened
    21 Jul 2025, 14:00 BST
  4. Notice published
    12 Sept 2025, 15:02 BST
  5. Contract starts386 days ago
    1 Oct 2025, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 16 Jun 2025
  1. Status changed to active
    16 Jun 2025, 15:38 BST
  2. Procurement method changed
    16 Jun 2025, 15:38 BST
  3. Deadline published: 21 Jul 2025, 14:00 BST
    16 Jun 2025, 15:38 BST
  4. Status changed to complete
    12 Sept 2025, 15:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,166,1661 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 10 Sept 2025
Awarded toValueDateStatus
James Ramsay (Glasgow) LtdSME£1,166,166 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety One Lochside, 1 Lochside Avenue, Edinburgh, Scotland, EH12 9DJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria