Find a TenderAwarded without competition

Published 8 Feb 2024, 12:58 GMT

Official UK procurement notice

SPS-01610 Support and Maintenance for SPS's EPOS System

Official notice

Authority: Scottish Prison Service

GoodsAward procedure without prior publication of a call for competitionSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Scotland (UKM)

Awarded value£110,000published contract · exc. VAT

Awarded 8 Feb 2024no call for competition

Awarded to Lapsley2 awards

What is being bought

Published requirement description

This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system currently in use within SPS estate.

CPV: Point of sale (POS) software package · Software maintenance and repair services

The lotProcurement structure

single lot · no lot value published

Lot #1SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with…Awarded

SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system.

The EPOS system is installed throughout the SPS Estate. SPS intends to award a three year contract with a possible two year extension.

Delivery: Scotland

72267000 Software maintenance and repair services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Feb 2024, 12:58 GMT
Last source update: 5 Mar 2024, 12:08 GMT
Authority reference: SPS-01610
FTS notice number: 2024/S 000-006997
Classification (CPV): Point of sale (POS) software packageSoftware maintenance and repair services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-043856 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition.

Publisher note: (SC Ref:759985)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £110,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 8 Feb 2024

Awarded to	Value	Date	Status
LapsleySME	£110,000 †same award published again · counted once	—	Awarded
LapsleySME	£110,000 †	—	Awarded

Contracts

Contract 004222-2024-1 · LapsleySME
Signed
8 Feb 2024
Value
£110,000
Status
active
Contract 006997-2024-1 · LapsleySME
Signed
8 Feb 2024
Value
£110,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Scottish Prison Service

Contracting authorityNational or federal agency/officePublic order and safety One Lochside, 1 Lochside Avenue, Edinburgh, Scotland, EH12 9DJContact name, email

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

LapsleyAwarded supplier 19 Lasswade Road, Edinburgh, Edinburgh, UK, EH16 6JB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.