Official UK procurement notice
Sports Facilities Installation, Refurbishment, and Maintenance
Authority: Crescent Purchasing Consortium Limited (Public body)·Consortium: 5 public authorities
Re-procurement plannedSports Facilities Installation, Refurbishment, and Maintenance · tender expected
What is being bought2 lots · detail below
Published requirement descriptionThis proposal for Sports Facilities Installation, Refurbishment, and Maintenance is a retender of the previous CPC Synthetic Sports Facilities Framework.
Any resulting framework from this exercise will be available to all further education institutions, universities, sixth forms, academies, schools, museums and other similar organisations who are current and future CPC members www.thecpc.ac.uk/members/regions.php ↗ www.gov.uk/guidance/get-informa… ↗. Local Authorities may wish to use the resulting framework when procuring on behalf of Educational Establishments. The tender is also available to members of NWUPC Ltd www.nwupc.ac.uk/our-members ↗, APUC Ltd www.apuc-scot.ac.uk ↗, and the wider public sector www.thecpc.ac.uk/suppliers/eligible-p… ↗
CPV: Construction work for sports facilities · Construction work in connection with structures for sports ground · Multi-purpose sports facilities construction work · Repair and maintenance work in connection with sports facilities · Single-purpose sports facilities construction work
How this framework works
From the published notice- Places
- up to 14 suppliers · 8 bids on the busiest of 2 lots (0.6 per place) · 9 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Outdoor Sports Facilities Installation and RefurbishmentAwardedPublished value£15,000,000
This Lot is for the provision of works including but not limited to the planning, design, consultancy, excavation, groundwork, utility connections, lighting, construction, surface marking, fencing, security, aftercare, servicing & maintenance, refurbishment, deconstruction, disposal, and recycling of external sporting facilities made from organic or inorganic materials, including but not limited to 3G pitches, multi-use games areas, tennis courts, athletic tracks, and cricket wickets.
Lot #2Outdoor Sports Facilities MaintenanceAwardedPublished value£5,000,000
This Lot is for the provision of daily, weekly, monthly, and/or yearly services including but not limited to inspection, drag brushing/drag matting, power sweeping, top-up of infill material, moss & weed treatment, line marking, repair, decompaction, deep cleaning and provision of annual reports for external sporting facilities made from organic or inorganic materials, including but not limited to 3G pitches, multi-use games areas, tennis courts, athletic tracks, and cricket wickets.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- price: 50%
- Customer requirements and social value questions as detailed within the tender pack: 50%
Published award criteria (2)
- Customer requirements and social value questions as detailed within the tender pack: 50.00%
- Price: 50.00%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Sports Facilities Installation, Refurbishment, and Maintenance” is a framework: the contest is a place on its panel, up to 14 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Jun 2023, 16:21 BST
- Last source update
- 31 Jan 2024, 14:00 GMT
- Award evaluation window
- 5 Dec 2023 – …
- Authority reference
CA13095 - CPC/LO/02/2023- FTS notice number
2024/S 000-003215- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03dd4eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly
How it was run
Official notice- Appointment period ends
- 8 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Dec 2023, 12:00 GMT
Timeline
20 Nov 2023 → 31 Jan 2024 · 4 dates- Next notice expected20 Nov 2023
- Bids opened5 Dec 2023, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown8 Dec 2023, 12:00 GMT
- Notice published31 Jan 2024, 14:00 GMT
Notice history
5 events · 4 releases on Find a Tender · since 1 Nov 2023- Status changed to active1 Nov 2023, 15:45 GMT
- Procurement method changed1 Nov 2023, 15:45 GMT
- Deadline published: 5 Dec 2023, 12:00 GMT1 Nov 2023, 15:45 GMT
- Deadline moved to 8 Dec 2023, 12:00 GMT1 Dec 2023, 10:45 GMT+3 days · was 5 Dec 2023, 12:00 GMT
- Status changed to complete31 Jan 2024, 14:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingConditions for opening of tenders · IV.2.7 | 5 Dec 2023 | 8 Dec 2023 | +3 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 5 Dec 2023 | 8 Dec 2023 | +3 d |
Extension
Routine re-releases (4)
- 2023-06: 1 release · 28 Jun 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Outdoor Sports Facilities Installation and Refurbishment
- Signed
- 31 Jan 2024
- Value
- £15,000,000
- Status
- active
Outdoor Sports Facilities Maintenance
- Signed
- 31 Jan 2024
- Value
- £4,999,998
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Outdoor Sports Facilities Installation and Refurbishment | 8bids | — | — | — |
| 2 · Outdoor Sports Facilities Maintenance | 4bids | — | — | — |
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- Advanced Procurement for Universities and Colleges (APUC)Contracting authority
- EducationContracting authority
- North Western Universities Purchasing Consortium LtdContracting authority
- Public SectorContracting authority
- European UnionFunder
Dispute resolution & review bodies
- Crescent Purchasing ConsortiaMediation bodyReview bodyReview contact point
Framework contractors & participating bidders
9 commercial parties on the notice- A S Sports Systems LimitedFramework contractor
- AGGREGATE INDUSTRIES UK LIMITEDFramework contractor
- Blakedown Sport & Play LimitedFramework contractor
- Cleveland Land Services LtdFramework contractor
- DOMO SPORTS GRASS CONTRACTING LIMITEDFramework contractor
- McArdle Sport Tec LtdFramework contractor
- STRI LimitedFramework contractor
- Technical Surfaces LtdFramework contractor
- VERDE RECREO LTDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria