Find a TenderAwardedContract details notice

Published 2 Jun 2025, 16:22 BST

Official UK procurement notice

Sport Wales Investment Portal - contract details notice

Authority: Sport Wales (Charity / VCSE)

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48)Financial and insurance services (66)IT Services & Software (72) Delivery: UKWales (UKL)

Published estimate£484,000≈ £121k / year · £580,800 inc. VAT · 1 value update3% below published estimate

Submissions closed 5 Aug 2025awarded 3 Oct 2025

Awarded to Optimy SA

Contract term 4 yrsends 17 Oct 2029 · up to 17 Oct 2033 with extensions · starts 17 Oct 2025

What is being bought

Published requirement description

Contract details notice for Sport Wales Investment Portal

How the procedure runs: ENGLISH: Please see attached documents for full description of the procedure to be followed. The "Sport Wales Investment Portal_Pre Qualification Questionnaire" and the "Sport Wales Investment Portal_Invitation to Tender" documents provide specific information and dates related to the process. CYMRAEG: Edrychwch ar y dogfennau sydd wedi eu hatodi am ddisgrifriad llawn o'r broses i'w dilyn. Mae’r dogfennau “Porthol Buddsoddiadau Chwaraeon Cymru_Holiadur Cyn Cymhwyso” a “Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro” yn darparu gwybodaeth benodol a dyddiadau yn gysylltiedig â'r broses.

CPV: Financial and insurance services · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsPublished value£484,000

Contract period: 17 Oct 2025 – 17 Oct 2029 (4 yrs) · up to 17 Oct 2033 with extensionsValue: £484,000 exc. VAT · £580,800 inc. VAT

Delivery: UK, Wales

Extensions: ENGLISH: Initial contract length: 4 years. Overall contract length if option to extend is exercised: 8 years Note: the value detailed above relates to an 8 year contract Please see section 14.4 of the "Sport Wales Investment Portal_Invitation to Tender" for information. CYMRAEG: Hyd cychwynnol y contract: 4 blynedd Hyd cyffredinol y contract os defnyddir yr opsiwn i ymestyn: 8 mlynedd Sylwer: mae’r gwerth a nodir uchod yn ymwneud â chontract 8 mlynedd Am fwy o wybodaeth edrychwch ar adran 14.4 o’r ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro” .

48000000 Software package and information systems 66000000 Financial and insurance services 72000000 IT services: consulting, software development, Internet and support

Pre-qualification & selection criteria (PQQ)3

Economic & financial standing
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Technical & professional ability
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Condition of participation
ENGLISH:
Please see attached documents, specifically the document titled "Sport Wales Investment Portal_Pre Qualification Questionnaire"
CYMRAEG:
Edrychwch ar y dogfennau sydd wedi eu atodi, yn benodol y ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Holiadur Cyn Cymhwyso”.
shortlisting

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (3)

Functional: 50%
Technical: 30%
Commercial: 20%

Published award criteria (3)

Functional : ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen Gwahoddiad i Dendro”.
Technical: ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen Gwahoddiad i Dendro”.
Commercial: ENGLISH: Please see "Sport Wales Investment Portal_Invitation to Tender" document for information. CYMRAEG: Am fwy o wybodaeth edrychwch ar y ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Dogfen Gwahoddiad i Dendro”.

Conditions of participation3

Economic & financial standing
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Technical & professional ability
ENGLISH:
Please see attached documents for information.
CYMRAEG:
Am fwy o wybodaeth edrychwch ar y dogfennau sydd wedi eu atodi.
Condition of participation
ENGLISH:
Please see attached documents, specifically the document titled "Sport Wales Investment Portal_Pre Qualification Questionnaire"
CYMRAEG:
Edrychwch ar y dogfennau sydd wedi eu atodi, yn benodol y ddogfen “Porthol Buddsoddiadau Chwaraeon Cymru_Holiadur Cyn Cymhwyso”.
shortlisting

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jun 2025, 16:22 BST
Last source update: 22 Jan 2026, 14:30 GMT
Award evaluation window: Submission end – 3 Oct 2025
FTS notice number: 2025/S 000-039389
Latest notice: Contract details notice (UK7)
Classification (CPV): Financial and insurance servicesIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area: UKWales (UKL)
Official registry OCID: ocds-h6vhtk-052b01 Find a Tender

How it runs: ENGLISH:
Please see attached documents for full description of the procedure to be followed. The "Sport Wales Investment Portal_Pre Qualification Questionnaire" and the "Sport Wales Investment Portal_Invitation to Tender" documents provide specific information and dates related to the process.
CYMRAEG:
Edrychwch ar y dogfennau sydd wedi eu hatodi am ddisgrifriad llawn o'r broses i'w dilyn. Mae’r dogfennau “Porthol Buddsoddiadau Chwaraeon Cymru_Holiadur Cyn Cymhwyso” a “Porthol Buddsoddiadau Chwaraeon Cymru_Gwahoddiad i Dendro” yn darparu gwybodaeth benodol a dyddiadau yn gysylltiedig â'r broses.

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN, CY

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Requests to participate (first stage): 5 Aug 2025, 23:59 BST
Submission deadline: 5 Aug 2025, 23:59 BST
Clarification deadline: 29 Jul 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

2 Jun 2025 → 22 Jan 2026 · 10 dates

Planning notice published
2 Jun 2025, 16:22 BST
Next notice expected
1 Jul 2025, 23:59 BST
Tender notice published
11 Jul 2025, 16:01 BST
Clarification questions by
29 Jul 2025, 23:59 BST
Submission deadline
5 Aug 2025, 23:59 BST
Assessment summaries sent379 days ago
3 Oct 2025, 00:00 BST
Award decision expected by378 days ago
3 Oct 2025, 23:59 BST
Standstill ends366 days ago
15 Oct 2025, 23:59 BST
Contract starts365 days ago
17 Oct 2025, 00:00 BST
Latest notice published267 days ago
22 Jan 2026, 14:30 GMT

Notice history

9 events · 5 releases on Find a Tender · since 2 Jun 2025

Planned procurement notice published
2 Jun 2025, 16:22 BST
UK3
Planned procurement notice published
2 Jun 2025, 16:29 BST
UK3
Tender notice published
11 Jul 2025, 16:01 BST
UK4
Published value published: £484,000
11 Jul 2025, 16:01 BST
Status changed to active
11 Jul 2025, 16:01 BST
Contract award notice published
6 Oct 2025, 14:46 BST
UK6
Status changed to complete
6 Oct 2025, 14:46 BST
Contract signature expected
16 Oct 2025, 23:59 BST
scheduled
Contract details notice published
22 Jan 2026, 14:30 GMT
UK7

Routine re-releases (5)

2025-06: 2 releases · 2 Jun 2025, 2 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £469,4001 award exc. VAT

Bids received 54 from SMEs

Contracts signed 1latest 22 Dec 2025

Awarded to	Value	Date	Status
Optimy SASport Wales Investment Portal17 Oct 2025 – 17 Oct 2029 · up to 17 Oct 2033Extensions: ENGLISH: Initial contract length: 4 years. Overall contract length if option to extend is exercised: 8 years Note: the value detailed above relates to an 8 year contract CYMRAEG: Hyd cychwynnol y contract: 4 blynedd Hyd cyffredinol y contract os defnyddir yr opsiwn i ymestyn: 8 mlynedd Sylwer: mae’r gwerth a nodir uchod yn ymwneud â chontract 8 mlynedd	£469,400	3 Oct 2025	Awarded

Contracts

Sport Wales Investment Portal - Supply of Services Contract · Optimy SA
Signed
22 Dec 2025
Value
£469,400
Period
13 Jan 2026 – 13 Jan 2030 · up to 13 Jan 2034 with extensions
Status
active
Extensions
ENGLISH: Option to Extend Contract: The initial contract to be agreed upon between Sport Wales and the Supplier will look to include an option to extend of an additional 4 years, which can be exercised within the remaining 3-months of the initial contract. The option to extend will be exercised at Sport Wales’ discretion based on satisfactory performance by the Supplier and will be fully agreed upon between Sport Wales and Supplier for extension. WELSH: Opsiwn i Ymestyn y Contract: Bydd y contract cychwynnol y cytunir arno rhwng Chwaraeon Cymru a'r Cyflenwr yn cynnwys opsiwn i ymestyn am 4 blynedd ychwanegol, y gellir ei roi ar waith yn ystod y 3 mis sy'n weddill o'r contract cychwynnol. Bydd yr opsiwn i ymestyn yn cael ei ymarfer yn unol â disgresiwn Chwaraeon Cymru yn seiliedig ar berfformiad boddhaol gan y Cyflenwr, a bydd yn cael ei gytuno'n llawn rhwng Chwaraeon Cymru a'r Cyflenwr ar gyfer estyniad.
No agreed KPIs: Contract value below £5million

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	4	0	—

Contracting authority & participating public bodies

Sport Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 524477 Sport Wales National Centre, Cardiff, Wales, CF11 9SWContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Optimy SAAwarded supplierGB-PPON: PLVY-8526-MZXJ Av. Herrmann-Debroux 15a, Brussels, BE, 1160, BEContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsENGLISH: Tender documents CYMRAEG: Dogfennau tendr
Signed contract contractSigned contractPDFSport Wales Investment Portal - Supply of Services Contract
Bidding documents and specificationstenderBidding documents and specificationsAccess: ENGLISH: If needed (but not anticipated), additional documents will be uploaded via Sell2Wales. CYMRAEG: Os oes angen (ond nid ydym yn rhagweld hynny) bydd dogfennau ychwanegol yn cael eu huwchlwytho drwy GwerthwchiGymru.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Jan 2026, 14:30 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Oct 2025, 14:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jul 2025, 16:01 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender2 Jun 2025, 16:29 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender2 Jun 2025, 16:22 BST