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Published 1 Sept 2026, 16:24 BST
Official UK Procurement Procedure

Holiday Activities and Food (HAF) Programme 2026

London Borough of Newham
Local Council
services
SME eligible
VCSE eligible
Above threshold
Open procedure
GPA Covered: {"GPA"}
Special Regime: {"lightTouch"}
Children's holiday-camp services
Education and training services
Holiday centre and holiday home services
+2 more
London (UKI4)
Published value
£2,200,000
≈ £2,749,608 / year
Submission deadline
14 Jan 2026, 12:00 GMT
Closed
Clarification Cut-Off
5 Jan 2026, 12:00 GMT
Tender enquiry deadline · 4 lots
Contract duration
10 months
Starts 30 Mar 2026, 00:00 BST
Electronic Sourcing Gateway:
Delta eSourcing ↗
Public page
Submit via Delta eSourcing (closed)
Official notice
Registration note: Free Select account; no DUNS asked at signup
Instructions: https://newham.delta-esourcing.com/

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: London Borough of Newham: "Holiday Activities and Food (HAF) Programme 2026". Published status: complete. Published value: £2,200,000. 4 published lots. Recorded submission deadline: 14 Jan 2026, 12:00 GMT. Published submission portal: newham.delta-esourcing.com.
Official Requirement Description:
The Department of Education (DfE) has confirmed that all Local Authorities in England will receive funding to co-ordinate a local Holiday Activities and Food Programme (HAF) during Easter, Summer and Christmas school holidays of the 2026/27, 2027/28 and 2028/29 financial years. The provision of a free holiday provision during the Easter, Summer and Christmas school holidays for children and young people that are eligible for benefits-related free school meals. HAF holiday provision includes healthy food, access to positive activities and nutritional advice and guidance.

Lots and requirements (4)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #Lot 1
    Universal provision for primary school aged children
    complete
    Published value£550,000
    The source published no individual title or description for this lot.
    Contract period:
    30 Mar 2026 — 15 Jan 2027 (10 mo)
    Eligibility:
    SME eligible
    VCSE eligible
  • Lot 2 · #Lot 2
    Universal provision for secondary school aged young people
    complete
    Published value£550,000
    The source published no individual title or description for this lot.
    Contract period:
    30 Mar 2026 — 15 Jan 2027 (10 mo)
    Eligibility:
    SME eligible
    VCSE eligible
  • Lot 3 · #Lot 3
    Specialist provision for children and young people with moderate special educational needs and / or disabilities (SEND).
    complete
    Published value£550,000
    The source published no individual title or description for this lot.
    Contract period:
    30 Mar 2026 — 15 Jan 2027 (10 mo)
    Eligibility:
    SME eligible
    VCSE eligible
  • Lot 4 · #Lot 4
    Specialist provision for children and young people with specialist and complex special educational needs and / or disabilities (SEND).
    complete
    Published value£550,000
    The source published no individual title or description for this lot.
    Contract period:
    30 Mar 2026 — 15 Jan 2027 (10 mo)
    Eligibility:
    SME eligible
    VCSE eligible

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Price: 40%
Quality: 50%
Social Value: 10%
Uniform evaluation weighting applied across all 4 lots.
Incumbent & Market Position
Open Competition LandscapeNo single vendor holds a majority of retained authority awards.
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£5,499,216 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 10 months
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: London Borough of Newham

    Rolling 24 months
    Derived from OCDS data
    Published track record for London Borough of Newham. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    13Bids / Report (median)
    Single-bidder rate: 0% · Mean: 17.3 bids
    Supplier Concentration
    No estimate
    Insufficient attributable awardsEarly evidence: fewer than 3 attributable awards
    Published spend
    Check noticePublished terms
    Payment obligations depend on the applicable regime and contract.
    Methodology & coverage notes (4 active published awards)
    Coverage: 4 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

    Sector Market Benchmark & Opportunity Radar

    CPV 55 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 8 Sept 2026, 02:18 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    Not recorded
    No comparable price observations published
    Typical Bids Received
    Not recorded
    No published bid reports in this sector
    Decision Velocity
    36 days
    This procedure: deadline to published award
    Notice Stability
    3 updates
    1 deadline change
    Top Contenders in this Sector (CPV 55)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    Aspens Services LtdCRN: 06561073
    		27 contracts£850,179,892-50% below budget
    COMPASS CONTRACT SERVICES (U.K.) LIMITEDCRN: 02114954
    		26 contracts£7,999,610,762-43.5% below budget
    CATER LINK LIMITEDCRN: 03732298
    		18 contracts£854,836,600-51.8% below budget
    Caterlink
    		13 contracts£38,372,451At ceiling / not disclosed
    Innovate Services LtdCRN: 06420662
    		13 contracts£35,180,972At ceiling / not disclosed
    MiquillCRN: 06886456
    		12 contracts£494,815,433-26.7% below budget
    MELLORS CATERING SERVICES LIMITEDCRN: 07717083
    		10 contracts£833,231,093At ceiling / not disclosed
    abm Catering LtdCRN: 04168334
    		10 contracts£16,363,641-43.5% below budget
    Accent Catering LtdCRN: 04298350
    		9 contracts£299,734,659-29% below budget
    Innovate Services LtdCRN: 06420662
    		9 contracts£160,141,468-18.8% below budget
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Holiday Activities and Food (HAF) Pre Market EngagementWest Northamptonshire Council · 24 Aug 2026, 17:09 BST
    		£2,000,000
    same CPV family
    similar value band
    matching published text
    Holiday, Activities and Food (HAF) Programme - Round 2Southend-on-Sea City Council · 10 Dec 2025, 15:29 GMT
    		£5,040,000
    same CPV family
    similar value band
    matching published text
    Holiday, Activities and Food (HAF) Programme - Round 3Southend-on-Sea City Council · 17 Mar 2026, 12:40 GMT
    		£5,040,000
    same CPV family
    similar value band
    matching published text
    Holiday, Activities and Food (HAF) Programme - Round 4Southend-on-Sea City Council · 22 Jul 2026, 16:45 BST
    		£5,040,000
    same CPV family
    similar value band
    matching published text
    Children’s Activities Framework – Holiday Activities and Food (HAF)Barnsley Metropolitan Borough Council · 9 Feb 2026, 13:05 GMT
    		£3,000,000
    same CPV family
    similar value band
    matching published text
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodOpen procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categoryservices
    Notice statuscompleteProcurement threshold
    Above threshold
    (FTS publication)
    		Regulatory regime{"lightTouch"}
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO covered{"GPA"}
    Recurring procurementNo (One-off requirement)First published1 Sept 2026, 16:24 BSTLast source update1 Sept 2026, 16:24 BST
    Award evaluation windowSubmission end — 25 Feb 2026, 23:59 GMTClassification (CPV)Children's holiday-camp services, Education and training services, Holiday centre and holiday home services, School-meal services, Social work and related services
    Delivery area
    London (UKI4)
    Official Registry OCIDocds-h6vhtk-05f10f

    How to participate & submission route

    Submit via Delta eSourcing (closed)
    Authorized E-Sourcing Portal
    Public portal access
    Online submission allowed
    Language: EN
    Open official portal workspace ↗
    Access & Registration note: Free Select account; no DUNS asked at signup
    Expression of interest (EOI)—Tender submission deadline
    14 Jan 2026, 12:00 GMT
    		Clarification deadline
    5 Jan 2026, 12:00 GMT
    Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Timeline
    1. Procedure published
      1 Sept 2026, 16:24 BST
    2. Clarification deadline
      5 Jan 2026, 12:00 GMT
    3. Submission deadline
      14 Jan 2026, 12:00 GMT
    4. Award active
      19 Feb 2026, 00:00 GMT · £550,000
    5. Award active
      19 Feb 2026, 00:00 GMT · £550,000
    6. Award active
      19 Feb 2026, 00:00 GMT · £550,000
    7. Award active
      19 Feb 2026, 00:00 GMT · £550,000
    8. Contract active
      Signed 10 Mar 2026, 00:00 GMT · £550,000
    9. Contract active
      Signed 10 Mar 2026, 00:00 GMT · £550,000
    10. Contract active
      Signed 10 Mar 2026, 00:00 GMT · £550,000
    11. Contract active
      Signed 10 Mar 2026, 00:00 GMT · £550,000

    Commercial outcome and contract awards

    Awards (4)
    Ackeee Tree Limited, Ascension Community Trust, Aston-Mansfield, EA TENNIS GROUP CIC, East London Dance, Elite Kids Childcare Ltd, Elite Pathways in Sport and Training LTD, Empower Youth Limited T/A The Arabic College Limited, GSJM Sports Limited T/A Premier Education, Greenwich Leisure Limited, Happi Kids C.I.C., Holistic Education & Sport Support Services CIC, Hope 2 Humanity, JH Sports Ltd, Kulan Somali Organisation
    £550,000 · 19 Feb 2026, 00:00 GMT · active · lots Lot 1
    Assessment summaries issued: 26 Feb 2026, 00:00 GMT
    Aston-Mansfield, EA TENNIS GROUP CIC, Empower Youth Limited T/A The Arabic College Limited, Greenwich Leisure Limited, Hope 2 Humanity, Kulan Somali Organisation, Lifeline Community Projects, Newham Music Trust, Rights and Equalities in Newham (REIN), Shpresa Programme, Social Organisation for Unity and Leisure (SOUL), Sphere Support CIC, The United Kingdom Islamic Mission, The5es Development Limited, West Ham United Foundation
    £550,000 · 19 Feb 2026, 00:00 GMT · active · lots Lot 2
    Assessment summaries issued: 26 Feb 2026, 00:00 GMT
    Ackeee Tree Limited, Ambition, Aspire, Achieve, Caramel Rock Ltd, Empower Youth Limited T/A The Arabic College Limited, Newham Music Trust, Social Organisation for Unity and Leisure (SOUL), The5es Development Limited
    £550,000 · 19 Feb 2026, 00:00 GMT · active · lots Lot 3
    Assessment summaries issued: 26 Feb 2026, 00:00 GMT
    Ambition, Aspire, Achieve, East London Care and Support Limited, Endorphins (London & South East) Limited, Social Organisation for Unity and Leisure (SOUL), West Silvertown Village Community Foundation
    £550,000 · 19 Feb 2026, 00:00 GMT · active · lots Lot 4
    Assessment summaries issued: 26 Feb 2026, 00:00 GMT
    Contracts (4)
    Contract
    £550,000 · signed 10 Mar 2026, 00:00 GMT · active
    Contract period: 30 Mar 2026, 00:00 BST — 15 Jan 2027, 23:59 GMT
    Contract
    £550,000 · signed 10 Mar 2026, 00:00 GMT · active
    Contract period: 30 Mar 2026, 00:00 BST — 15 Jan 2027, 23:59 GMT
    Contract
    £550,000 · signed 10 Mar 2026, 00:00 GMT · active
    Contract period: 30 Mar 2026, 00:00 BST — 15 Jan 2027, 23:59 GMT
    Contract
    £550,000 · signed 10 Mar 2026, 00:00 GMT · active
    Contract period: 30 Mar 2026, 00:00 BST — 15 Jan 2027, 23:59 GMT
    Bid statistics
    bids: 35 (lot Lot 1)
    finalStageBids: 34 (lot Lot 1)
    smeFinalStageBids: 34 (lot Lot 1)
    vcseFinalStageBids: 34 (lot Lot 1)
    bids: 17 (lot Lot 2)
    finalStageBids: 16 (lot Lot 2)
    smeFinalStageBids: 16 (lot Lot 2)
    vcseFinalStageBids: 16 (lot Lot 2)
    bids: 9 (lot Lot 3)
    finalStageBids: 8 (lot Lot 3)
    smeFinalStageBids: 8 (lot Lot 3)
    vcseFinalStageBids: 8 (lot Lot 3)
    bids: 8 (lot Lot 4)
    finalStageBids: 7 (lot Lot 4)
    smeFinalStageBids: 6 (lot Lot 4)
    vcseFinalStageBids: 7 (lot Lot 4)
    Bidding dynamics & price outcome
    Total bids received: 35 (34 from SMEs)
    Notice history
    From official release and amendment events
    1. Official notice release published
      1 Sept 2026, 16:24 BST
    2. tender value changed
      26 Feb 2026, 15:33 GMT
    3. Status changed to complete
      26 Feb 2026, 15:33 GMT
    4. Official notice release published
      26 Feb 2026, 15:33 GMT
    5. Submission deadline changed to published date
      26 Feb 2026, 15:33 GMT
    6. Official notice release published
      8 Dec 2025, 16:05 GMT

    Buyer and organisations in this procedure

    Showing primary 50 of 71 published organisations

    London Borough of Newham

    Contracting authority
    Local Council
    GB-PPON-PYBN-4422-TNXJ
    View buyer profile →
    Award and contract changes

    Official Documents & Specifications (10)

    Official links; attachments are not copied