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Published 13 Apr 2026, 09:59 BST

Official UK procurement notice

SP261465 / Coach Hire with Driver - Framework Agreement

Official notice

Authority: UNIVERSITY OF LANCASTER (Education)

Framework agreement6 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport & Passenger Services (60) Delivery: North West (UKD)
Framework ceiling (notional)£2,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 20 May 2026awarded 2 Jul 2026
Awarded to ARCHWAY TRAVEL LIMITED +4 more6 awards
Framework period 2 yrsends 31 Jul 2028 · up to 31 Jul 2030 with extensions · starts 1 Aug 2026

What is being bought6 lots · detail below

Published requirement description

Framework agreement of coach hire services with drivers

CPV: Hire of passenger transport vehicles with driver

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
5 bids on the busiest of 6 lots · 5 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 1 Aug 2026
Published description of the framework

As set out in the procurement documents

Lots and requirements (6)Procurement structure

6 lots · all with a published value · same evaluation weights on every lot

Every one of these 6 lots carries the same published figure, £2,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Ad-hoc coach requirementsAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver
Lot #2Ad-hoc coach requirements (wheelchair accessible / coaches with toilet facilities)AwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver
Lot #3International ArrivalsAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver
Lot #4Open Day Shuttle BusesAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver
Lot #5Cardinal NewmanAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver
Lot #6LMSAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: North WestEligibility: SME eligible
Extensions: The proposed contract length shall be 2 years, with the option to extend by up to2 x 12 month periods, subject to satisfactory performance.
60170000 Hire of passenger transport vehicles with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “SP261465 / Coach Hire with Driver - Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Apr 2026, 09:59 BST
Last source update
10 Aug 2026, 14:26 BST
Award evaluation window
Submission end – 15 Jun 2026
Authority reference
SP261465
FTS notice number
2026/S 000-033084
Latest notice
Contract details notice (UK7)
Classification (CPV)
Hire of passenger transport vehicles with driver
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-068098 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
20 May 2026, 12:00 BST
Clarification deadline
13 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The procurement documents are available for unrestricted and full direct access, free of charge, through In-tend:

in-tendhost.co.uk/lancaster/aspx/Home ↗

Tenders or requests to participate must be submitted electronically via In-tend.

Timeline

13 Apr 2026 → 10 Aug 2026 · 7 dates
  1. Tender notice published194 days ago
    13 Apr 2026, 09:59 BST
  2. Clarification questions by164 days ago
    13 May 2026, 12:00 BST
  3. Admission / appointment period ends157 days ago · period end, not a bid countdown
    20 May 2026, 12:00 BST
  4. Award decision expected by130 days ago
    15 Jun 2026, 23:59 BST
  5. Assessment summaries sent114 days ago
    2 Jul 2026, 00:00 BST
  6. Contract starts84 days ago
    1 Aug 2026, 00:00 BST
  7. Latest notice published74 days ago
    10 Aug 2026, 14:26 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Apr 2026
  1. Tender notice published
    13 Apr 2026, 09:59 BST
    UK4
  2. Contract award notice published
    2 Jul 2026, 15:42 BST
    UK6
  3. Status changed to complete
    2 Jul 2026, 15:42 BST
  4. Contract signature expected
    15 Jul 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    10 Aug 2026, 14:26 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 56 awards · see the list ↓
Bids received 55 from SMEs · busiest of 6 lots
Contracts signed 6latest 1 Aug 2026

£2,000,000 inc. VAT is the framework's published maximum, restated by the publisher on 6 award rows. It is one ceiling, not 6 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Ad-hoc coach requirements1 award
ARCHWAY TRAVEL LIMITEDSME, FTS Coach Hire LimitedSME, JOHN SHAW AND SON LIMITEDSME, Kirkby Lonsdale Coach Hire LtdSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded
Lot 2 · Ad-hoc coach requirements (wheelchair accessible / coaches with toilet facilities)1 award
ARCHWAY TRAVEL LIMITEDSME, JOHN SHAW AND SON LIMITEDSME, Kirkby Lonsdale Coach Hire LtdSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded
Lot 3 · International Arrivals1 award
ARCHWAY TRAVEL LIMITEDSME, FTS Coach Hire LimitedSME, JOHN SHAW AND SON LIMITEDSME, Kirkby Lonsdale Coach Hire LtdSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded
Lot 4 · Open Day Shuttle Buses1 award
ARCHWAY TRAVEL LIMITEDSME, JOHN SHAW AND SON LIMITEDSME, Kirkby Lonsdale Coach Hire LtdSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded
Lot 5 · Cardinal Newman1 award
ARCHWAY TRAVEL LIMITEDSME, JOHN SHAW AND SON LIMITEDSME, Kirkby Lonsdale Coach Hire LtdSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded
Lot 6 · LMS1 award
JOHN SHAW AND SON LIMITEDSME, SLine Travel LimitedSME1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: The contract duration will be 2 years with options to extend by a further 2 x 12 month periods.ceiling above2 Jul 2026Awarded

Contracts

All 6 of these contracts carry the same published figure, £2,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Ad-hoc coach requirements5final-stage tenders50—
2 · Ad-hoc coach requirements (wheelchair accessible / coaches with toilet facilities)5final-stage tenders50—
3 · International Arrivals5final-stage tenders50—
4 · Open Day Shuttle Buses5final-stage tenders50—
5 · Cardinal Newman5final-stage tenders50—
6 · LMS5final-stage tenders50—

Contracting authority & participating public bodies

UNIVERSITY OF LANCASTER

Contracting authorityPublic authority - sub-central government GB-COH: RC000657 · GB-PPON: PHYT-3516-XDZY Bailrigg, Lancaster, North West, LA1 4YWContact name, email

Framework contractors & participating bidders

5 commercial parties on the notice
  • ARCHWAY TRAVEL LIMITEDFramework contractorGB-COH: 08206115GB-PPON: PWND-7536-HCXQ Archway House, Fleetwood, North West, FY7 7NYContact email
  • FTS COACH HIRE LIMITEDFramework contractorGB-COH: 10608950GB-PPON: PZMN-6638-RBZV Raising House, Ulverston, North West, LA12 0QPContact email
  • JOHN SHAW AND SON LIMITEDFramework contractorGB-COH: 01040704GB-PPON: PWWW-4829-MZLH The Coach And Travel Centre, Carnforth, North West, LA5 9RQContact email
  • KIRKBY LONSDALE COACH HIRE LIMITEDFramework contractorGB-COH: 04561162GB-PPON: PRBR-6788-ZCND The Coach House Middlegate, Morecambe, North West, LA3 3BNContact email
  • SLINE TRAVEL LIMITEDFramework contractorGB-COH: 11238765GB-PPON: PPXP-9388-HWXM Agate Business Hub, Blackburn, North West, BB1 9SHContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

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