Official UK procurement notice
Southern Water S&I - Site Information & Conditional Surveys Framework
Authority: Southern Water Services Limited (Public body)
What is being bought2 lots · detail below
Published requirement descriptionArea of interest is Topographical surveys, below ground assets- utility/services identification surveys, unmanned aerial vehicle surveys and above ground assets - point cloud surveys (laser / 3d surveys). Southern Water has carried out a Market Engagement exercise on the Site Information & Conditional Surveys and would now like to invite potential suppliers to respond to this opportunity.
This framework is broken down into two lots:
Lot 1 - Topographical and below ground surveys
Lot 2 - Unmanned Aerial Vehicle Surveys and Above Ground Surveys
CPV: Aerial and related services · Architectural, engineering and surveying services · Topographical services
How this framework works
From the published notice- Places
- up to 5 suppliers · 10 bids received (2.0 per place) · 5 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Topographic surveysAwardedRenewalPublished value£6,400,000
Topographic surveys
The topographic survey shall be carried out using ground survey methods. The requirements should also cover:
- Cabinet
- Kiosks
- Ground Profiles / cross-sections
- Schedule of Permanent Benchmarks used
- Schedule of Temporary Benchmarks used
- Schedule of Station Positions used
The surveys required for utilities are as followed below:
- Physical exposure / identification survey
- Geophysical survey
- Utility plotting from record data
- Desktop utility record search
Lot #2Aerial surveysAwardedRenewalPublished value£4,400,000
Manned aerial surveys undertaken via conventional aircraft and unmanned aerial vehicle surveys (UAV); the latter referred to in some places as “drone” surveys. The intention is that data would be captured via photogrammetry, but LiDAR surveys may also be undertaken if they meet the project objectives and required accuracies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Topographic surveys | 70 | 60 | |
| 2 · Aerial surveys | 70 | 60 |
- Suitability
Qualification requirements are detailed within the sourcing portal including:
- Economic & financial standing
Southern Water is required by its investors to ensure that any key supplier has good economic and financial standing. A CreditSafe check will be used for this purpose, together with other background checks if needed, at the discretion of the Client. A Tenderer may be rejected if the recommended annual contract value for their company on CreditSafe is below the proposed annual value of the contract. The annual value of the contract is calculated by dividing the estimated total value by the initial period. Where a framework is tendered, the annual value would also be divided by the number of Service Providers expected to be appointed; this would not always be an equal division, as different lots may have different values.
If a bidder fails this test, and only publishes abridged accounts, Southern Water may allow the bidder to proceed. This would be on the basis of providing turnover data that satisfies the annual contract value accounting for less than a half of their annual turnover; and do not have an adverse risk score on CreditSafe. Alternatively, a Parent Company Guarantee or bank Guarantee may be accepted, however it would need to fulfil the above.
- Legal form for consortia
- Consortium proposed legal structure if the group of economic operators intends to form a named single legal entity prior to signing a contract, if awarded. If you do not propose to form a single legal entity, please explain the legal structure. Southern Water may require the consortium to assume a specific legal form if awarded the contract, to the extent that it is necessary for the satisfactory performance of the contract.
- Shortlisting
- Tenderers’ response to the PQQ will be scored in the order as outlined in the sourcing portal, with those sections marked as Pass/Fail where the Tenderer will either meet or fail to meet the minimum criteria. All prospective Tenderers are required to pass each question within the SWS PQQ response forms. A full response to Qualification Envelope is required, except where indicated. Failure to respond fully to any required question in this section or not being able to meet the minimum requirement will result in the submission being non-compliant and being excluded from the process, except where the SWS Commercial Head determines that a genuine error has been made, and a correction may then be permitted.
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Southern Water S&I - Site Information & Conditional Surveys Framework” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2022, 10:45 GMT
- Last source update
- 12 Sept 2025, 16:00 BST
- Authority reference
prj_3404- FTS notice number
2025/S 000-056309- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039334Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As stated in the procurement documents
Publisher note: Framework will not exceed 8 years Initial term 4 years Extension term up to 4 x 1 year extension options Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the Jaggaer One e-procurement portal at: https://southernwater.bravosolution.co.uk/ https://southernwater.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=55495 Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows: i) Candidates should register on the Jaggaer One e-procurement portal at: https://southernwater.bravosolution.co.uk/ ii) Once registered, candidates must express their interest as follows: a) login to the portal; b) select ‘View current opportunities and notices’; c) access the listing related to this framework d) click on Express Interest button; iii) Once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button; iv) For any support in submitting your expression of interest please contact the eTendering help desk at. 0800 368 4850 or [email protected] CLOSING DATE FOR PQQ IS 29/07/2024
How it was run
Official noticeTender documents are also served through a separate tool: https://southernwater.bravosolution.co.uk/ ↗
- Appointment period ends
- 1 Aug 2024, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
28 Mar 2023 → 12 Sept 2025 · 4 dates- Next notice expected28 Mar 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown1 Aug 2024, 17:00 BST
- Invitations to tender expected30 Aug 2024, 00:00 BST
- Notice published12 Sept 2025, 16:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Jun 2024- Published value updated to £10,800,00028 Jun 2024, 15:03 BSTwas £6,750,000
- Status changed to active28 Jun 2024, 15:03 BST
- Procurement method changed28 Jun 2024, 15:03 BST
- Deadline published: 1 Aug 2024, 17:00 BST28 Jun 2024, 15:03 BST
- Status changed to complete12 Sept 2025, 16:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £140,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Texo Group Limited Lot 2
- Signed
- 9 Sept 2025
- Value
- ceiling above
- Status
- active
Socotec Topo & Ariel Surveys
- Signed
- 14 Aug 2025
- Value
- £350,000
- Status
- active
Murphy Geospatial UK Limited Lot 1
- Signed
- 14 Aug 2025
- Value
- £209,300
- Status
- active
WSP UK Limited
- Signed
- 8 Aug 2025
- Value
- £209,000
- Status
- active
RPS Environmental Management Limited Lot 2
- Signed
- 29 Jul 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Topographic surveys | 10bids · 10 electronic · 10 from abroad | 8 | — | — |
| 2 · Aerial surveys | 9bids · 9 electronic · 9 from abroad | 7 | — | — |
| Whole notice | 10bids · 10 electronic · 9 from abroad | 8 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Southern Water ServicesReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Murphy Geospatial UK LimitedFramework contractor
- RPS Environmental Management LimitedFramework contractor
- SOCOTEC UK LIMITEDFramework contractor
- Texo Group LimitedFramework contractor
- WSP UK LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.