Official UK procurement notice
South Norfolk Council: Customer Relation Management Software Package
Authority: South Norfolk District Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSouth Norfolk Council and Broadland District Council are offering this opportunity to participate in a competitive procedure with negotiation for a cloud-based customer experience platform. Both councils’ delivery plans outline a strategic objective to provide services for residents, businesses and communities that are innovative, efficient and easy to use against a backdrop of reduced funding and tougher economical times. An improved customer offer enabled by digital technology can have a direct impact on our ability to reduce operating costs to serve our customers, absorb growing demand within existing resources and enable greater efficiencies from understanding the end-to-end customer journey whilst enabling customers to interact with us in modern and efficient ways that are convenient to them. East Suffolk Council's Procurement Team is providing procurement support but the Contracting Authority is South Norfolk Council.
CPV: Industry specific software development services
The lotProcurement structure
single lot · value publishedLot #1The Councils recognise that customer expectations and demands for seamless, efficient…AwardedRenewalPublished value£1,250,000
The Councils recognise that customer expectations and demands for seamless, efficient services are increasing, but due to the vast array of services offered by local authorities, this has led to disjointed, siloed customer entry points, reduced ability to extract customer insight, inefficient workflow practices, time delays and multiple hand-offs. These elements combined impact the efficiency and cost of operation, as well as the customer experience and interoperability of our technological architecture. The Councils have set themselves an ambition to improve customer experience and have set out to achieve the following as part of this programme of work: Objectives
- To create easy to access services for all
- To increase first point of contact resolution and keep the customer informed throughout
- To use data and insight to benefit the way we work and our customers
- To improve internal workflows and case management The Councils are looking to procure a cloud based customer experience platform which would include a customer portal, forms, case management/workflow, integrations and a content management system. We recognise that our platform may / will be made up of more than one technology provided by more than one supplier. We are open to suppliers collaborating in a consortium but prefer to manage the implementation and ongoing relationship through one lead supplier. The Contracting Authority intends to conduct a Competitive procedure with negotiation in accordance with Reg. 29 of the Public Contract Regulations 2015 (as amended) for the procurement of a customer experience platform.East Suffolk Council's Procurement Team is providing procurement support but the Contracting Authority is South Norfolk Council. Additional information: All communications and tenders must be managed through the In-tend e-sourcing Suite. Any communication outside of the In-tend system, without express permission of the Council (or the East Suffolk Procurement Team acting on its behalf), will be immediately rejected.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Condition of participationno text publishedMinimum: Provision of a statement of annual turnover – we reserve the right to exclude any supplier with an annual turnover of below £250k.
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Jun 2024, 14:59 BST
- Last source update
- 30 Sept 2025, 11:46 BST
- Authority reference
2547-PPT-R- FTS notice number
2025/S 000-060821- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0470d3Find a Tender
- Review procedure
The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: Please note that by submitting an expression of interest in response to this PIN, you are providing this information to all Local Authorities involved in this project.All the named local authorities are Data Controllers of the information you submit and will use your data to identify possible market partners, contact you to discuss the potential opportunities in relation to the provision of a customer experience platform.They will also use and retain your personal data in order to facilitate ongoing discussions and contact you about new opportunities that may arise. Accordingly, your data will be retained for 1 year by all the local authorities involved in this project and for 5 by the authority/ies that you wish to work with in future. All Data Controllers are processing personal data on the basis that it is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law. Further information regarding how to contact the Councils, exercise your rights under UKGDPR, and view their general privacy notices can be found on their respective websites.Our aspirations under this project are to define and deliver a solution which :-1. Can support the concept of seamless customer journeys from a range of contact points including but not limited to (phone, email, web, social media, mobile app etc) and work with a range of end user technologies including laptops, mobile devices, smartphones. 2. Are robust, secure and compliant with relevant standards3. Creates a single front door and single sign on experience with our business systems that our services use to manage cases with customers4. Supports customer record linking across our various line of business systems to meet reporting requirements such as single view of the customer. 5. As well as offering pre-built components we want a platform that supports innovation and the quick and agile development of applications. We want to break our reliance on expensive third-party applications where the solution is not complex.6. We want to implement a sustainable service, not just technology. Our aim is to have an in-house supported corporate development platform. We want to hear how vendors can enable this 7. We are ambitious for our future and are interested in a platform that will support us in exploiting new and emerging technology, for example AI where it is appropriate to help our service delivery processes8. We want our platform to support an efficient ‘modular’ development approach that enables components to be produced, re-used and simply reconfigured in response to shifting organisational priorities. We want repeatable, simple, consistent and reliable.9. We want to work with partners that have a track record of delivery with similar customers. We want a high level of resilience and reliability due to the significant scope, end user experience. 10. Has the ability to integrate and support taking payments from customers. We want this in a way that can be deployed consistently across a range of different products. We don’t want 1. A system that takes time to make changes and onboard new journeys. 2. A system that is reliant on bespoke and expensive development skills3. An architecture that is siloed in nature and introduces technical debt4. To be reliant on third parties to run and improve our platform and customer journeys 5. We don’t want to buy a ‘blank canvas’ that needs extensive configuration before we can begin exploiting it. We want to be able to utilise pre-built components that enable us to realise benefits and efficiencies quickly. 6. Replication of our Core case management. These are envisioned to remain in our large, complex line of business systems. Replication of these systems in a new platform is out of scope with a favoured approach to integrating and presenting data to provide first point of contact resolution in most instances.
How it was run
Official notice- Submission deadline
- 9 Dec 2024, 16:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
1 Nov 2024 → 30 Sept 2025 · 4 dates- Next notice expected1 Nov 2024
- Submission deadline9 Dec 2024, 16:00 GMT
- Invitations to tender expected16 Dec 2024
- Notice published387 days ago30 Sept 2025, 11:46 BST
Notice history
7 events · 4 releases on Find a Tender · since 1 Nov 2024- Published value updated to £1,250,0001 Nov 2024, 13:59 GMTwas £792,000
- Status changed to active1 Nov 2024, 13:59 GMT
- Procurement method changed1 Nov 2024, 13:59 GMT
- Deadline published: 2 Dec 2024, 12:00 GMT1 Nov 2024, 13:59 GMT
- Buyer details updated1 Nov 2024, 13:59 GMT
- Deadline moved to 9 Dec 2024, 16:00 GMT8 Nov 2024, 15:56 GMT+7 days · was 2 Dec 2024, 12:00 GMT
- Status changed to complete30 Sept 2025, 11:46 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 2 Dec 2024 | 9 Dec 2024 | +7 d |
| — | TextEconomic and financial standing · III.1.2 | Provision of a statement of annual turnover – we reserve the right to exclude any supplier with an annual turnover of below £250k. | Provision of a statement of annual turnover – we reserve the right to exclude any supplier with an annual turnover of below £250k. Additional minimum requirements as in the SQ guidance document published. | |
| — | TextTechnical and professional ability · III.1.3 | Provision of three examples of relevant technical ability and experience within a public sector client or equivalent | Provision of three examples of relevant technical ability and experience within a public sector client or equivalent and additional professional and technical capability questions as detailed in the SQ and accompanying guidance. |
1 amendment published without a description.
Routine re-releases (4)
- 2024-06: 1 release · 18 Jun 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Goss Interactive LtdSMECustomer Experience Platform | £796,855 † | — | Awarded |
Contracts
Customer Experience Platform · Goss Interactive LtdSME
- Signed
- 11 Sept 2025
- Value
- £796,855
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- South Norfolk Council and Broadland District CouncilContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Goss Interactive LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.