South East Essex Academy Trust (SEEAT) - Cleaning Tender

What’s great about our family of ten schools is that we can be with a child every step of the way, from teaching them to tie their shoelaces right through to congratulating them on their GCSE and A level results and discussing their future plans. This puts us in a unique position; it’s also a tremendous responsibility.

Our vision is to be a family of schools that works together to deliver educational excellence based on the things that matter to us. We want collaboration and sharing best practice to be at the heart of everything we do.

Further information regarding SEEAT can be obtained here: www.seeat.org ↗

Tender information:

The successful tenderer will be required to provide excellent cleaning services at SEEAT, which includes the following locations:

•Hadleigh Junior School

•Heycroft Primary School

•Holt Farm Junior School

•Prince Avenue Academy & Primary

•Rochford Primary School

•The Deanes School

•The Westborough School

•Westcliff High School for Girls

The contract term being tendered for 3 years, from 1st August 2027 – 31st July 2030. There is an option for a further extension period for up to two additional years to 31st July 2032.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The trust is seeking to appoint a cleaning contractor that will deliver consistently high standards of cleanliness, hygiene and presentation across its schools, providing safe and welcoming environments for pupils, staff and visitors.

The trust expects a professionally managed, efficient and responsive service that demonstrates value for money, with clear accountability, measurable performance standards and effective reporting at both school and trust level. Safeguarding, staff training and site security must be integral to service delivery.

The successful contractor will be expected to work collaboratively with school and trust leaders, supporting and developing a motivated cleaning workforce whilst recognising the differing operational requirements of individual schools. The trust is seeking a proactive partner committed to continuous improvement, innovation and identifying opportunities to enhance efficiency and environmental sustainability without compromising service quality.

The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. For clarity - a score of 60% does not guarantee selection, rather, the highest scoring candidates will be selected.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Value of contract:

The annual value of the current contract is £680,517

Therefore the value of this contract is £3,402,584

The contract shall be a fixed price contract with invoices raised monthly to the Client.

Additional requirements and information:

•The Client has a minimum requirement for a contractor’s employers' liability and public liability insurances of £10 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million

•This is a minimum wage contract

•There are incumbent cleaning staff currently within the Local Government Pension Scheme

•The cleaning services at The Deanes, Rochford Primary & Nursery School and Westcliff High School for Girls are currently contracted to L & L Cleaning Services Limited, and at Holt Farm Junior School & Prince Avenue Academy & Nursery to Pendergate Ltd t/a Kindred . The cleaning services are run in house at Hadleigh Junior School, Heycroft Primary School & The Westborough School.

•Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

•Please note that the successful tenderer will be required to pay 50% of the RIVA tender fee for this project directly to RIVA, upon their contract award.

•The client reserves the right not to appoint in conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Essex:… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/5372G25CSC ↗