Official UK procurement notice
SONI092 – Workplace Technology Services
Authority: SONI Ltd (Public body)
What is being bought2 lots · detail below
Published requirement descriptionSONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI’s Belfast office, in full compliance with the UK Procurement Act 2023 (the “Act”) and associated Procurement Regulations 2024.
Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.
- How the procedure runs: Refer to RFP
CPV: IT services: consulting, software development, Internet and support
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,120,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Audio Visual ServicesRenewalPublished value£1,600,000
- Value
- £1,600,000 exc. VAT · £1,920,000 inc. VAT
- Extensions
- Option to extend by up to 3 years
Lot #2Managed Print ServicesRenewalPublished value£520,000
- Value
- £520,000 exc. VAT · £624,000 inc. VAT
- Extensions
- Option to extend by 3 further years
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Previous Experience — 20%
- Solution & Approach — 15%
- Service Levels & Operating Model — 15%
- Overall Risk & Commercial Model — 10%
- Ultimate Cost — 40%
Published award criteria (5)
- Previous Experience — Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken by the Tenderer in the last five years.
- Solution & Approach — Tenderer’s written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 – AV) and managed print operating model (Lot 2 – Print). Maximum 3,000 words per Lot.
- Service Levels & Operating Model — Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism • (Lot 1 - AV), ink/toner replenishment and device response
- Overall Risk & Commercial Model — Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.
- Ultimate Cost — Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot
- Economic & financial standingRefer to RFP
- Technical & professional abilityRefer to RFP
Competition analysis · published record, not a forecast of who will bid
How SONI Ltd buys IT services: consulting, software, internet (CPV 72) — and who usually turns up
SONI Ltd’s own published record, next to the Northern Ireland market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: IT services: consulting, software, internet (CPV 72) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
SONI Ltd
contract notices in 36 months: 2 in division 72 · 14 in all categories (1 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Nothing published for this buyer in this sector: no bid reports published.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Nothing published for this buyer in this sector: no bid reports published.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Nothing published for this buyer in this sector: no comparable estimate → award pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 3 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 24 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 13 notices.
Northern Ireland · IT services: consulting, software, internet (CPV 72)
contract notices delivered in Northern Ireland in 36 months: 297 in division 72 (155 competed, 44 route not published) · the notice publishes no delivery location, so the authority’s registered region is used
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 90 lots. 31 lots are from Procurement Act 2023 notices (bids assessed, middle 3) and 59 from older notices (bids received, middle 3).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 90 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 56 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 34 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 81 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 155 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
This notice gives one total for several lots, so we show the percentage but do not turn it into pounds.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
By lot · 2 lots i
Likely bidders for each lot.
For each lot: the previous winner, suppliers with history on this lot, and suppliers strong in this category.
A guess from the record, not a bidder list.
i
Likely bidders for each lot.
For each lot: the previous winner, suppliers with history on this lot, and suppliers strong in this category.
A guess from the record, not a bidder list.
| Lot | Awarded / admitted | Likely suppliers |
|---|---|---|
Audio Visual Services£1,600,000 · CPV 72000000 · expect ≈ £1.6m (at estimate, Northern Ireland) Suppliers with awards on historically similar lot scopes. | — |
|
Managed Print Services£520,000 · CPV 72000000 · expect ≈ £520k (at estimate, Northern Ireland) Suppliers with awards on historically similar lot scopes. | — |
|
Ranked by CPV market fit, scale and buyer history — historical public-sector wins, not the published bidder list or a predicted field. Lots with the same shortlist are grouped.
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| Horizon Seven Consulting Limited SME | 1 class wins · 1 lots for this buyer | 1 months ago | no comparable pairs | 61% |
| Nortal UK SME | 5 class wins · 2 lots for this buyer | 1 months ago | no comparable pairs | 54% |
| Mphasis UK Limited Large | 9 class wins | 1 months ago | no comparable pairs | 54% |
| SAS Software LTD Large | 7 class wins | this month | no comparable pairs | 54% |
| Networkology SME | 4 class wins | 2 months ago | no comparable pairs | 53% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s middle value on its own comparable single-supplier wins. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for expressions of interest
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2026, 12:18 BST
- Last source update
- 30 Sept 2026, 12:18 BST
- Award evaluation window
- Submission end — 20 Dec 2026, 23:59 GMT
- Authority reference
SONI092- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077d77Find a Tender
- How it runs
- Refer to RFP
How to participate & submission route
Official notice- Expression of interest (EOI)
- 6 Nov 2026, 12:00 GMT
- Tender submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 published dates · Europe/London- Tender notice published1 day ago30 Sept 2026, 12:18 BST
- Clarification questions byin 22 days23 Oct 2026, 12:00 BST
- Expressions of interest byin 36 days6 Nov 2026, 12:00 GMT
- Submission deadlinein 36 days6 Nov 2026, 12:00 GMT
- Award decision expected byin 80 days20 Dec 2026, 23:59 GMT
- Contract startsin 122 days1 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published30 Sept 2026, 12:18 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Request for Proposal
- Bidding documents and specifications Good and Services Framework
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender