Official UK procurement notice
SONI092 – Workplace Technology Services
Authority: SONI Ltd (Public body)
SONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI’s Belfast office, in full compliance with the UK Procurement Act 2023 (the “Act”) and associated Procurement Regulations 2024. Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots. Published lot titles: Audio Visual Services; Managed Print Services.
What is being bought2 lots · detail below
Published requirement descriptionSONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI’s Belfast office, in full compliance with the UK Procurement Act 2023 (the “Act”) and associated Procurement Regulations 2024.
Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.
- How the procedure runs: Refer to RFP
CPV: IT services: consulting, software development, Internet and support
Open work like this
This notice no longer takes bids · live search, filters set
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,120,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Audio Visual ServicesRenewalPublished value£1,600,000
AV hardware supply, design, installation and integration (including Microsoft Teams Rooms), maintenance and support, and lifecycle/refresh, in accordance with Annex A. Services apply to SONI's Belfast office and, where called off, to any Additional Location.
The Services additionally include reactive break-fix support only for the existing AV estate on an as-is basis from Contract commencement (estimated at approximately one year), an immediate partial refresh deliverable in advance of the SONI infrastructure and network, and completion of the refresh together with migration of the estate from the EirGrid network to the SONI network in collaboration with the Implementation Partner.
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
Lot #2Managed Print ServicesRenewalPublished value£520,000
Sale or lease of printers (Supplier's choice of commercial model) for SONI's Belfast office, with set-up and configuration, ongoing servicing, consumables (ink/toner) replacement and end-of-life disposal in accordance with Annex B. The indicative estate (5 MFDs including 1 mono, plus 1 A0 plotter, with finishing and multi-tray configurations) is set out in Annex B and priced in Form 5, Schedule B.
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
What it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Published sub-criteria (5)
- Previous Experience: 20%
- Solution & Approach: 15%
- Service Levels & Operating Model: 15%
- Overall Risk & Commercial Model: 10%
- Ultimate Cost: 40%
Published award criteria (5)
- Previous Experience: Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken by the Tenderer in the last five years.
- Solution & Approach: Tenderer’s written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 – AV) and managed print operating model (Lot 2 – Print). Maximum 3,000 words per Lot.
- Service Levels & Operating Model: Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism • (Lot 1 - AV), ink/toner replenishment and device response
- Overall Risk & Commercial Model: Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.
- Ultimate Cost: Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Sept 2026, 12:18 BST
- Last source update
- 30 Sept 2026, 12:18 BST
- Award evaluation window
- Submission end – 20 Dec 2026
- Authority reference
SONI092- FTS notice number
2026/S 000-092321- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077d77Find a Tender
- How it runs
Refer to RFP
How it was run
Official notice- Requests to participate (first stage)
- 6 Nov 2026, 12:00 GMT
- Submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Sept 2026 → 1 Feb 2027 · 5 dates- Tender notice published46 days ago30 Sept 2026, 12:18 BST
- Clarification questions by23 days ago23 Oct 2026, 12:00 BST
- Submission deadline9 days ago6 Nov 2026, 12:00 GMT
- Today15 Nov 2026
- Award decision expected byin 35 days20 Dec 2026, 23:59 GMT
- Contract startsin 77 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published30 Sept 2026, 12:18 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Request for Proposal
- Bidding documents and specifications Good and Services Framework
Notices published for this procedure
- Tender notice Tender notice on Find a Tender