Find a TenderAwardedContract details notice

Published 8 Dec 2025, 10:51 GMT

Official UK procurement notice

SOL Sound and Visual System 2026

Authority: Solihull Metropolitan Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)IT Services & Software (72)Community & Cultural Services (98) Delivery: West Midlands (UKG32)

Published estimate£100,000≈ £33k / year · £120,000 inc. VAT3.6% above published estimate

Submissions closed 14 Jan 2026awarded 27 Mar 2026

Awarded to The Yaboo Company T/A Wesley Media

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

To provide an extensive, hosted music and multimedia solution for funeral services, allowing families to select and customise music and visual tributes through funeral directors, supported by suitable equipment, streaming with accessibility features, and seamless connectivity.

CPV: Funeral and related services · IT services: consulting, software development, Internet and support · Television and audio-visual equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£100,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligibleVCSE eligible

Extensions: Length of extensions dependent on performance and requirements. · Up to 24 months, no later than 31/03/2031.

32320000 Television and audio-visual equipment 72000000 IT services: consulting, software development, Internet and support 98370000 Funeral and related services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (3)

Technical Return: 50%
Financial Return: 40%
Social Value: 10%

Published award criteria (3)

Financial Return
Social Value
Technical Return

Conditions of participation1

Condition of participation
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Dec 2025, 10:51 GMT
Last source update: 26 Aug 2026, 16:38 BST
Authority reference: SOL30037
FTS notice number: 2025/S 000-080487
Latest notice: Contract details notice (UK7)
Classification (CPV): Funeral and related servicesIT services: consulting, software development, Internet and supportTelevision and audio-visual equipment
Delivery area: West Midlands (UKG32)
Official registry OCID: ocds-h6vhtk-05f07a Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowed

Submission deadline: 14 Jan 2026, 12:00 GMT
Clarification deadline: 5 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Please register on Atamis, our procurement platform, to access this upcoming opportunities: solihull.my.site.com/s/ ↗

Timeline

8 Dec 2025 → 26 Aug 2026 · 5 dates

Tender notice published319 days ago
8 Dec 2025, 10:51 GMT
Clarification questions by291 days ago
5 Jan 2026, 12:00 GMT
Submission deadline282 days ago
14 Jan 2026, 12:00 GMT
Contract starts206 days ago
1 Apr 2026, 00:00 BST
Latest notice published58 days ago
26 Aug 2026, 16:38 BST

Notice history

3 events · 2 releases on Find a Tender · since 8 Dec 2025

Tender notice published
8 Dec 2025, 10:51 GMT
UK4
Contract details notice published
26 Aug 2026, 16:38 BST
UK7
Status changed to complete
26 Aug 2026, 16:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £103,6031 contract exc. VAT

Contracts signed 1latest 27 Mar 2026

Awarded to	Value	Date	Status
The Yaboo Company T/A Wesley Media	£103,603 †	—	Awarded

Contracts

SOL Sound and Visual System 2026 · The Yaboo Company T/A Wesley Media
Signed
27 Mar 2026
Value
£103,603
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
2 x 1 year extension to no later than 31/03/2031
Options
2 x 1 year extension to no later than 31/03/2031

Contracting authority & participating public bodies

Solihull Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGWC-7578-LYDG The Council House, Manor Square, Solihull, West Midlands, B91 3QBContact email

Bidders & participating suppliers

1 commercial party on the notice

The Yaboo Company T/A Wesley MediaAwarded supplierGB-COH: 03569494 3 Weekley Wood Close, Northamptonshire, East Midlands, NN14 1UQContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender26 Aug 2026, 16:38 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Dec 2025, 10:51 GMT