SOL - Oracle Cloud Systems Integrator

{
  "id": "010874-2022",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2022-04-27T17:38:29+01:00",
  "ocid": "ocds-h6vhtk-033118",
  "buyer": {
    "id": "GB-FTS-37564",
    "name": "Solihull Metropolitan Borough Council"
  },
  "awards": [
    {
      "id": "010874-2022-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-22508",
          "name": "Version 1 Solutions Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-033118",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "To commission managed service support for a 3-year period 18 July 2022 to 17 July 2025"
        },
        "hasOptions": true,
        "description": "SMBC is undertaking a negotiated procedure without prior publication to award the contract to the incumbent supplier, Version 1.  This procurement has been conducted pursuant to Regulation 32 of the Public Contract Regulations 2015 - Negotiated procedure without prior publication (2c):\n- The negotiated procedure without prior publication may be used for public supply contracts-\n(C)insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG32"
          }
        ]
      }
    ],
    "title": "SOL - Oracle Cloud Systems Integrator",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "For additional deliveries by the incumbent systems integrator to implement the Oracle cloud solution and to provide a managed service upon go-live",
    "classification": {
      "id": "72227000",
      "scheme": "CPV",
      "description": "Software integration consultancy services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "'Insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.;'\nThe level of complexity and the scope has been extremely challenging especially around configuring local government payrolls, data migration, integrations with other existing systems and security. SMBC has customised the current Oracle E-Business solution significantly over the past 20 years to support local government requirements. The aspiration was to use Oracle Cloud as much as possible \"out of the box\" however it has not been possible to adopt this approach as fully as previously hoped. As a direct consequence, there is a lot more work for both SMBC and Version 1 to do to resolve this. These higher-than-expected levels of customisation then has a ripple effect that supporting the solution once live becomes even more demanding as does the reliance on the expertise that help create the solution. The additional services and support together with the extended timeline for delivery of the project, has resulted in additional costs. To reduce risk as the solution transitions into go-live SMBC will commission a managed service support for a 3-year period from 18 July 2022 to 17 July 2025.\nThese are an extension of existing supplies, as per regulation 32(2)(c), a change of supplier would result in further delays for the Oracle Cloud project - as we would then have a different supplier who is not familiar with our customisations or processes providing a managed service, which is not feasible and would duplicate costs.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_EXTREME_URGENCY",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-37564",
      "name": "Solihull Metropolitan Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG32",
        "locality": "Solihull",
        "postalCode": "B913QB",
        "countryName": "United Kingdom",
        "streetAddress": "Council House, Manor Square"
      },
      "details": {
        "url": "https://www.solihull.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Solihull Metropolitan Borough Council"
      },
      "contactPoint": {
        "name": "Abu Islam",
        "email": "abu.islam@solihull.gov.uk",
        "telephone": "+44 1217048150"
      }
    },
    {
      "id": "GB-FTS-22508",
      "name": "Version 1 Solutions Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG12",
        "locality": "Redditch",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Version 1 Solutions Ltd"
      }
    },
    {
      "id": "GB-FTS-22509",
      "name": "Solihull Metropolitan Borough Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Solihull",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Solihull Metropolitan Borough Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "010874-2022-1",
      "value": {
        "amount": 2050000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "010874-2022-1",
      "dateSigned": "2022-03-12T00:00:00Z"
    }
  ],
  "description": "A 3 year managed service upon go-live of Oracle. This negotiated procedure without prior publication is for an extension of existing supplies by the original supplier (as per PCR 2015 regulation 32(2)(c)), for the changes of responsibility and extension of the timeline of the contract.",
  "initiationType": "tender"
}