Official UK procurement notice
SOL - Oracle Cloud Systems Integrator
Authority: Solihull Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionFor additional deliveries by the incumbent systems integrator to implement the Oracle cloud solution and to provide a managed service upon go-live
CPV: Software integration consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1SMBC is undertaking a negotiated procedure without prior publication to award the…
SMBC is undertaking a negotiated procedure without prior publication to award the contract to the incumbent supplier, Version 1. This procurement has been conducted pursuant to Regulation 32 of the Public Contract Regulations 2015 - Negotiated procedure without prior publication (2c):
- The negotiated procedure without prior publication may be used for public supply contracts-
(C)insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Apr 2022, 17:38 BST
- Last source update
- 27 Apr 2022, 17:38 BST
- FTS notice number
2022/S 000-010874- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033118Find a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
- Published justification
'Insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.;'
The level of complexity and the scope has been extremely challenging especially around configuring local government payrolls, data migration, integrations with other existing systems and security. SMBC has customised the current Oracle E-Business solution significantly over the past 20 years to support local government requirements. The aspiration was to use Oracle Cloud as much as possible "out of the box" however it has not been possible to adopt this approach as fully as previously hoped. As a direct consequence, there is a lot more work for both SMBC and Version 1 to do to resolve this. These higher-than-expected levels of customisation then has a ripple effect that supporting the solution once live becomes even more demanding as does the reliance on the expertise that help create the solution. The additional services and support together with the extended timeline for delivery of the project, has resulted in additional costs. To reduce risk as the solution transitions into go-live SMBC will commission a managed service support for a 3-year period from 18 July 2022 to 17 July 2025.
These are an extension of existing supplies, as per regulation 32(2)(c), a change of supplier would result in further delays for the Oracle Cloud project - as we would then have a different supplier who is not familiar with our customisations or processes providing a managed service, which is not feasible and would duplicate costs.
Publisher note: A 3 year managed service upon go-live of Oracle. This negotiated procedure without prior publication is for an extension of existing supplies by the original supplier (as per PCR 2015 regulation 32(2)(c)), for the changes of responsibility and extension of the timeline of the contract.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Version 1 Solutions Limited | £2,050,000 † | — | Awarded |
Contracts
Contract 010874-2022-1 · Version 1 Solutions Limited
- Signed
- 12 Mar 2022
- Value
- £2,050,000
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Version 1 Solutions LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.