planningFind a Tender · planning Update

SOL - AI Case Recording

Buyer: Solihull Metropolitan Borough Council →

BuyerSolihull Metropolitan Borough Council

Statusplanning

DeadlineNot published

ValueValue not published

Published29 Aug 2025

What is being bought

PME to understand the availability, capability, and readiness of providers who can offer a digital recording support tool. We are looking for a solution that: • Enables recording of conversations (e.g., between practitioners and families or between professionals). • Is compatible with commonly used devices such as laptops and smartphones. • Can generate summaries of discussions, including meetings, in line with our casework templates. • Can export outputs directly into formats that align with our internal recording standards.

Delivery location

UKG32, GB

Lot details

Lot 1

No lot description published.

Statusplanning

Contract periodFrom 1 Aug 2026 to 31 Jul 2029

SME suitabilitySuitable for SMEs

What is included

Item	Category	Quantity
1	Software programming and consultancy services, Computer-related services, Social work services without accommodation	Not published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Software programming and consultancy services (72200000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison set	Procedures	Reported bids per procedure	Named award suppliers	Price evidence
Market: CPV division 72	10,539	2 median · 15.4 average (4,162 of 10,539 with a bid count)	2 average (5,054 of 10,539 with named award suppliers)	Not published
Same buyer	3	Not published	Not published	Not published
Delivery region: UKG32	6	Not published	1.3 average (3 of 6 with named award suppliers)	Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published

Dynamic purchasing systemNot published

Competitive procurementNot published

Recurring requirementNot published

Procurement method rationaleNot published

Rationale classificationsNot published

Special regimeNot published

Covered byNot published

Submission policyNot published

Selection criteriaNot published

Risk detailsNot published

Planning & early market engagement

BudgetValue not published

No-engagement rationaleNot published

Planning documents1

Planning milestones1

Milestone	Type	Due	Status
PME to be undertaken, with interest and submission to be submitted via the e-procurement portal. Portal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp	engagement	27 Aug 2025	scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Preliminary market engagement notice on Find a Tender planning · marketEngagementNotice

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCID	ocds-h6vhtk-058813
Latest release ID	052504-2025
Latest release timestamp	Fri Aug 29 2025 13:46:03 GMT+0000 (Coordinated Universal Time)
Source	find-a-tender
Official notice URL	Not published
Tender status	planning
Procurement method	Not published
Procurement method details	Not published
Main procurement category	services
Above threshold	Not published
Legal basis	2023/54
Tender period: start	Not published
Tender period: end	Not published
Expression of interest deadline	Not published
Enquiry deadline	Not published
Award period: start	Not published
Award period: end	Not published
Submission method details	Not published
Submission languages	Not published
Electronic catalogue policy	Not published
Total tender value	Not published
Tender lots in source	1
Tender items in source	1
Tender documents in source	0
Awards in latest release	0
Contracts in latest release	0
Parties in latest release	1

Notice history

Date	Event	Reference
29 Aug 2025	planningUpdate	052504-2025
15 Aug 2025	planningUpdate	049057-2025
14 Aug 2025	planning	048818-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON

{
  "id": "052504-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-08-29T14:46:03+01:00",
  "ocid": "ocds-h6vhtk-058813",
  "buyer": {
    "id": "GB-PPON-PGWC-7578-LYDG",
    "name": "Solihull Metropolitan Borough Council"
  },
  "tender": {
    "id": "SOL30072 AI Case Recording",
    "lots": [
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          "startDate": "2026-08-01T00:00:00+01:00"
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    "items": [
      {
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            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "85312000",
            "scheme": "CPV",
            "description": "Social work services without accommodation"
          }
        ]
      }
    ],
    "title": "SOL - AI Case Recording",
    "status": "planning",
    "amendments": [
      {
        "id": "052504-2025",
        "description": "The PME will be relaunched to enable all interested supplier to review and participate, the date of the relaunch is to be confirmed."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    },
    "description": "PME to understand the availability, capability, and readiness of providers who can offer a digital recording support tool.\nWe are looking for a solution that:\n•\tEnables recording of conversations (e.g., between practitioners and families or between professionals).\n•\tIs compatible with commonly used devices such as laptops and smartphones.\n•\tCan generate summaries of discussions, including meetings, in line with our casework templates.\n•\tCan export outputs directly into formats that align with our internal recording standards.",
    "communication": {
      "futureNoticeDate": "2025-09-12T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
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      "id": "GB-PPON-PGWC-7578-LYDG",
      "name": "Solihull Metropolitan Borough Council",
      "roles": [
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      "address": {
        "region": "UKG32",
        "country": "GB",
        "locality": "Solihull",
        "postalCode": "B91 3QB",
        "countryName": "United Kingdom",
        "streetAddress": "Council House, Manor Square"
      },
      "details": {
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      "contactPoint": {
        "email": "procteam@solihull.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "052504-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/052504-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-29T14:46:03+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-27T23:59:59+01:00",
        "description": "PME to be undertaken, with interest and submission to be submitted via the e-procurement portal.\nPortal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp"
      }
    ]
  },
  "initiationType": "tender"
}

Complete JSON history (3 releases)

29 Aug 2025 · 052504-2025 · planningUpdate

{
  "id": "052504-2025",
  "tag": [
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  "date": "2025-08-29T14:46:03+01:00",
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    "id": "GB-PPON-PGWC-7578-LYDG",
    "name": "Solihull Metropolitan Borough Council"
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  "tender": {
    "id": "SOL30072 AI Case Recording",
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      {
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          "startDate": "2026-08-01T00:00:00+01:00"
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      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
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            "countryName": "United Kingdom"
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        ],
        "additionalClassifications": [
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "85312000",
            "scheme": "CPV",
            "description": "Social work services without accommodation"
          }
        ]
      }
    ],
    "title": "SOL - AI Case Recording",
    "status": "planning",
    "amendments": [
      {
        "id": "052504-2025",
        "description": "The PME will be relaunched to enable all interested supplier to review and participate, the date of the relaunch is to be confirmed."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "PME to understand the availability, capability, and readiness of providers who can offer a digital recording support tool.\nWe are looking for a solution that:\n•\tEnables recording of conversations (e.g., between practitioners and families or between professionals).\n•\tIs compatible with commonly used devices such as laptops and smartphones.\n•\tCan generate summaries of discussions, including meetings, in line with our casework templates.\n•\tCan export outputs directly into formats that align with our internal recording standards.",
    "communication": {
      "futureNoticeDate": "2025-09-12T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
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    {
      "id": "GB-PPON-PGWC-7578-LYDG",
      "name": "Solihull Metropolitan Borough Council",
      "roles": [
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      "address": {
        "region": "UKG32",
        "country": "GB",
        "locality": "Solihull",
        "postalCode": "B91 3QB",
        "countryName": "United Kingdom",
        "streetAddress": "Council House, Manor Square"
      },
      "details": {
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      "identifier": {
        "id": "PGWC-7578-LYDG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procteam@solihull.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "052504-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/052504-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-29T14:46:03+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-27T23:59:59+01:00",
        "description": "PME to be undertaken, with interest and submission to be submitted via the e-procurement portal.\nPortal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp"
      }
    ]
  },
  "initiationType": "tender"
}

15 Aug 2025 · 049057-2025 · planningUpdate

{
  "id": "049057-2025",
  "tag": [
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  ],
  "date": "2025-08-15T11:16:55+01:00",
  "ocid": "ocds-h6vhtk-058813",
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        },
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          "startDate": "2026-08-01T00:00:00+01:00"
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    "items": [
      {
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        ],
        "additionalClassifications": [
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "85312000",
            "scheme": "CPV",
            "description": "Social work services without accommodation"
          }
        ]
      }
    ],
    "title": "SOL - AI Case Recording",
    "status": "planning",
    "amendments": [
      {
        "id": "049057-2025",
        "description": "Updated title formatting."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
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    "communication": {
      "futureNoticeDate": "2025-08-27T23:59:59+01:00"
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        "countryName": "United Kingdom",
        "streetAddress": "Council House, Manor Square"
      },
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        "id": "PGWC-7578-LYDG",
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    }
  ],
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        "id": "049057-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/049057-2025",
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        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-15T11:16:55+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-27T23:59:59+01:00",
        "description": "PME to be undertaken, with interest and submission to be submitted via the e-procurement portal.\nPortal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp"
      }
    ]
  },
  "initiationType": "tender"
}

14 Aug 2025 · 048818-2025 · planning

{
  "id": "048818-2025",
  "tag": [
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  ],
  "date": "2025-08-14T14:47:55+01:00",
  "ocid": "ocds-h6vhtk-058813",
  "buyer": {
    "id": "GB-PPON-PGWC-7578-LYDG",
    "name": "Solihull Metropolitan Borough Council"
  },
  "tender": {
    "id": "SOL30072 AI Case Recording",
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          "startDate": "2026-08-01T00:00:00+01:00"
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    ],
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        "deliveryAddresses": [
          {
            "region": "UKG32",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "85312000",
            "scheme": "CPV",
            "description": "Social work services without accommodation"
          }
        ]
      }
    ],
    "title": "AI Case Recording",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "PME to understand the availability, capability, and readiness of providers who can offer a digital recording support tool. \nWe are looking for a solution that:\n•\tEnables recording of conversations (e.g., between practitioners and families or between professionals).\n•\tIs compatible with commonly used devices such as laptops and smartphones.\n•\tCan generate summaries of discussions, including meetings, in line with our casework templates.\n•\tCan export outputs directly into formats that align with our internal recording standards.",
    "communication": {
      "futureNoticeDate": "2025-08-27T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PGWC-7578-LYDG",
      "name": "Solihull Metropolitan Borough Council",
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        "region": "UKG32",
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        "locality": "Solihull",
        "postalCode": "B91 3QB",
        "countryName": "United Kingdom",
        "streetAddress": "Council House, Manor Square"
      },
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        "id": "PGWC-7578-LYDG",
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        "id": "048818-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/048818-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-14T14:47:55+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-27T23:59:59+01:00",
        "description": "PME to be undertaken, with interest and submission to be submitted via the e-procurement portal.\nPortal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp"
      }
    ]
  },
  "initiationType": "tender"
}