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Official procurement procedure

Software Maintenance Agreement and Support Agreement – Apex Asset Management Software

Software maintenance and repair services
Scotland (UKM93)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: North Ayrshire Council: "Software Maintenance Agreement and Support Agreement – Apex Asset Management Software". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNorth Ayrshire CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: North Ayrshire Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for North Ayrshire Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6.9Bids / Report
22.2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 165 active published awards; 158 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNorth Ayrshire Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published23 Mar 2026, 14:31 GMT
Last source update23 Mar 2026, 14:31 GMT
Recurring procurementNot published
ClassificationSoftware maintenance and repair services
Delivery area
Scotland (UKM93)
OCIDocds-h6vhtk-06718d
What is being bought
North Ayrshire Council require software maintenance & access to the APEX System. The contract has recently been modified to upgrade to the most recent version of the SAP System. The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.
What changed
From the official release history
  1. Status changed to complete
    23 Mar 2026, 14:31 GMT
  2. Official notice release published
    23 Mar 2026, 14:31 GMT
  3. Buyer information updated
    23 Mar 2026, 14:31 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    North Ayrshire Council require software maintenance & access to the APEX System. The contract has recently been modified to upgrade to the most recent version of the SAP System. The contract commenced on 1st April 2023, the contract completion date is 31st March 2027 and will terminate on this date unless otherwise advised in advance.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    23 Mar 2026, 14:31 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 23 Mar 2023, 00:00 GMT · £152,588
Commercial outcome and competition
Awards
Rowanwood Professional Services LTD
Not published · Not published · active
Contracts
Contract
£152,588 · signed 23 Mar 2023, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

North Ayrshire Council

Contracting authority GB-FTS-1083
View buyer profile

  • North Ayrshire Council
    buyer
    centralPurchasingBody

    Cunninghame House, Friars Croft, Irvine, UKM93, KA12 8EE
    joshgraham@north-ayrshire.gov.uk
    +44 1294310288

  • Kilmarnock Sheriff Court
    reviewBody

    Kilmarnock

  • Rowanwood Professional Services LTD
    supplier

    Kingfisher House, 21-23 Elmfield Road, Bromley, UKI6, BR1 1LT
    +44 2039577782
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is a legacy ICT system that only the incumbent supplier can maintain and support. this software system was made in collaboration with the supplier in 2009.