Official UK procurement notice
Software Asset Management as a Service (SAMaaS)
Authority: Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionRenfrewsjore Council’s ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council’s data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.
- Recurrence: Another notice will be published around 1 year prior to the expiry of this Contract.
CPV: IT services: consulting, software development, Internet and support · Information technology services · Software-related services
The lotProcurement structure
single lot · no lot value publishedLot #1Renfrewshire Council's ICT Services requires the continued delivery of a Software…AwardedRenewal
Renfrewshire Council's ICT Services requires the continued delivery of a Software Asset Management as a Service model as currently used by the Council for a period of 3 years with the option to extend for a further 2 at the sole discretion of the Council.
SAMaaS will provide analysis of the Council’s data ensuring that software compliance issues are highlighted for action. They will offer advice and support in the execution of these actions and defend the Council’s position in any compliance audit scenario. Whilst continuing to achieve full software compliance the next stage will be to optimise the Council’s license usage through knowledge and review of the license models.
The Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA)Threshold as an Open procedure. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Approach to Implementation, Resources, Knowledge and Skills: 25%
- Service Delivery - License Compliance/Audit Ready: 15%
- Account Management: 5%
- Fair Work First: 5%
- Community Benefits: 5%
- Service Delivery - Software Optimisation/Cost Reduction: 15%
- price: 30%
Published award criteria (7)
- Approach to Implementation, Resources, Knowledge and Skills: 25%
- Service Delivery - License Compliance/Audit Ready: 15%
- Service Delivery - Software Optimisation/Cost Reduction: 15%
- Account Management: 5%
- Fair Work First: 5%
- Community Benefits: 5%
- Price: 30%
- Condition of participationno text publishedMinimum: The Council will utilise Dun & Bradstreet (D&B) to calculate a Failure Score. Tenderers (including all participants in a group) are required to have a Failure Score of 20 or above in order to demonstrate its financial strength and stability. For further information regarding evid…
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Another notice will be published around 1 year prior to the expiry of this Contract.
- First published
- 19 Jun 2025, 15:57 BST
- Last source update
- 8 Jan 2026, 10:51 GMT
- Award evaluation window
- 22 Jul 2025 – …
- Authority reference
RC-CPU-25-041- FTS notice number
2026/S 000-001354- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05503eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contract performance conditions are stated within the Invitation to Tender documentation which can be found under project 29403 at www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: Tenderers are required to comply with the following: - Specification; - General Conditions of Contract; - Special Conditions; - Data Processing Agreement document. - Cyber Security Requirements as contained in the Specification. Tenderers must complete, sign and upload the following documentation (as contained within the Supplier attachment area on PCS_T) with their tender submission: - Tender Declaration Certificate; - Equalities Questionnaire; - Equalities Declaration; - Tender Compliance Certificate; - Prompt Payment Certificate; - No Collusion Certificate; - H&S Questionnaire; Please note that all documents must be signed by an authorised signatory. Request for Information: Evidence of your company's insurance certificates detailing the required level of insurance's as per the levels stated within this Contract Notice and as detailed within the Invitation to Tender documentation must be uploaded within the general attachments area in Public Contract Scotland Tender Portal upon request by the Council. Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts. Tenderers are asked to complete a Community Benefit (CB) Outcome Menu and supporting methodology for a technical value of 5%. Full instructions regarding how to complete the Community Benefit (CB) Outcome Menu will be contained within the Invitation to Tender which can be found on PCS-T project number 29403. All additional information relevant to this procurement exercise is detailed within the Invitation to Tender document which can be found on PCS-T project number 29403. (SC Ref:820033)
How it was run
Official notice- Submission deadline
- 22 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Jul 2025, 12:00 BST
Timeline
22 Jul 2025 → 15 Jan 2026 · 5 dates- Submission deadline22 Jul 2025, 12:00 BST
- Bids opened22 Jul 2025, 12:00 BST
- Bids must remain valid until301 days ago24 Dec 2025, 23:59 GMT
- Notice published287 days ago8 Jan 2026, 10:51 GMT
- Contract starts280 days ago15 Jan 2026
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Jan 2026, 10:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Business Continuity Services LtdSME | £451,196 † | — | Awarded |
Contracts
Contract 001354-2026-RC-CPU-25-041-1 · Business Continuity Services LtdSME
- Signed
- 19 Dec 2025
- Value
- £451,196
- Period
- … – 14 Jan 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Business Continuity Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.