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Published 17 Mar 2022, 14:24 GMT

Official UK procurement notice

Social Care Financial Assessment System

Official notice

Authority: Flintshire County Council (Central government)·Consortium: 2 public authorities

3 lotsGoodsOpen procedureSME suitableMax 3 lots to bid
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL13)
Published estimate£645,000envelope for 3 lots
Submissions closed 19 Apr 2022awarded 20 Sept 2022
Awarded to Oxford Computer Consultants Ltd
Contract term 5 yrsends 31 Aug 2027 · extension options published · starts 1 Sept 2022

What is being bought3 lots · detail below

Published requirement description

Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Financial Assesment System.

The new system will cover all financial payments for both adult and children services.

We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance

The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.

The tender is set out in 3 Lots as follows:

Lot 1 – Flintshire County Council Only

Lot 2 – Denbighshire County Council Only

Lot 3 – Flintshire and Denbighshire County Council’s

The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.

Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.

CPV: Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · no lot values published · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #1Social Care Finance System Flintshire County CouncilCancelledRenewal 5 yrs

Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.

The new system will cover all financial payments for both adult and children services.

We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance

The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.

The tender is set out in 3 Lots as follows:

Lot 1 – Flintshire County Council Only

Lot 2 – Denbighshire County Council Only

Lot 3 – Flintshire and Denbighshire County Council’s

The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.

Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.

Contract period: 1 Sept 2022 – 31 Aug 2027 (5 yrs)
Delivery: Wales · Flintshire
Extensions: option to extend up to a period of 20 years reviewed on an annual basis following initial contract periodVariant bids: not allowed
48000000 Software package and information systems
Lot #2Social Care Finance System Denbighshire County CouncilCancelledRenewal 5 yrs

Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.

The new system will cover all financial payments for both adult and children services.

We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance

The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.

The tender is set out in 3 Lots as follows:

Lot 1 – Flintshire County Council Only

Lot 2 – Denbighshire County Council Only

Lot 3 – Flintshire and Denbighshire County Council’s

The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.

Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.

Contract period: 1 Sept 2022 – 31 Aug 2027 (5 yrs)
Delivery: Wales · Denbighshire
Extensions: option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.Variant bids: not allowed
48000000 Software package and information systems
Lot #3Social Care Finance System Flintshire and Denbighshire County Council'sAwardedRenewal 5 yrs

Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.

The new system will cover all financial payments for both adult and children services.

We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance

The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.

The tender is set out in 3 Lots as follows:

Lot 1 – Flintshire County Council Only

Lot 2 – Denbighshire County Council Only

Lot 3 – Flintshire and Denbighshire County Council’s

The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.

Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.

Contract period: 1 Sept 2022 – 31 Aug 2027 (5 yrs)
Delivery: Wales · Flintshire & Denbighshire
Extensions: option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 35%Social value: 5%
Published award criteria (3)
  • Quality: 60%
  • Social Value: 5%
  • Price: 35%
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Mar 2022, 14:24 GMT
Last source update
30 Sept 2022, 15:46 BST
Award evaluation window
19 Apr 2022 – …
FTS notice number
2022/S 000-027556
Classification (CPV)
Software package and information systems
Delivery area
Wales (UKL13)
Official registry OCID
ocds-h6vhtk-032330 Find a Tender

Publisher note: (WA Ref:125230)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
19 Apr 2022, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

19 Apr 2022 → 30 Sept 2022 · 4 dates
  1. Submission deadline
    19 Apr 2022, 12:00 BST
  2. Bids opened
    19 Apr 2022, 13:00 BST
  3. Contract starts
    1 Sept 2022, 00:00 BST
  4. Notice published
    30 Sept 2022, 15:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Sept 2022, 15:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £685,2661 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 20 Sept 2022
Awarded toValueDateStatus
Lot 3 · Social Care Finance System Flintshire and Denbighshire County Council's1 award
Oxford Computer Consultants LtdSME——Awarded

2 further award records carry no date or value.

Contracts

  • Social Care Finance System Flintshire and Denbighshire County Council's · Oxford Computer Consultants LtdSME

    Signed
    20 Sept 2022
    Value
    £685,266
    Period
    … – 31 Aug 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Social Care Finance System Flintshire and Denbighshire County Council's1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Flintshire County Council

Contracting authorityCentral GovernmentRegional or local authorityGeneral public services County Hall, Mold, Flintshire, Wales, CH7 6NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria