Find a TenderClosed
Published 26 Jan 2024, 15:05 GMT

Official UK procurement notice

SMRU: Ship for survey of cetaceans during summer 2024 as part of the SCANS-IV Project

Official notice

Authority: University of St Andrews (Education)

ServicesOpen procedure
Published estimate£200,000exc. VAT
Submissions closed 28 Feb 2024

What is being bought

Published requirement description

The University has a requirement for a survey vessel for a minimum of 18 days and a maximum of 24 days during summer 2024. The survey will take place within the period 20 June to 31 August 2024. The first 2-3 days will be spent setting up equipment onboard and training the survey personnel. The ship will be in port for part of this period. The final day of the charter will be used for disembarkation / demobilisation. The ship will stay at sea for multiple days (it will not return nightly to port) and must be operational during weekdays and weekends. Surveying will take place throughout daylight hours when weather permits. Dates of the survey are fixed, and alternative dates will not be considered.

CPV: Ship chartering services · Ship-operating services · Ships

The lotProcurement structure

single lot · value published
Lot #1Ship RequirementsRenewalPublished value£200,000

Ship Requirements

The University of St Andrews is required to carry out a shipboard survey during summer 2024 to collect visual and acoustic data on porpoises, dolphins and whales (cetaceans) to estimate population sizes. The survey area includes waters to the west of Scotland. The University’s Sea Mammal Research Unit (SMRU) is coordinating the project and the survey.

Schedule

The University has a requirement for a survey vessel for a minimum of 18 days and a maximum of 24 days during summer 2024. The survey will take place within the period 20 June to 31 August 2024. The first 2-3 days will be spent setting up equipment onboard and training the survey personnel. The ship will be in port for part of this period. The final day of the charter will be used for disembarkation / demobilisation. The ship will stay at sea for multiple days (it will not return nightly to port) and must be operational during weekdays and weekends. Surveying will take place throughout daylight hours when weather permits. Dates of the survey are fixed, and alternative dates will not be considered.

Ship Requirements

The ship must be certified to operate within the UK 200 nautical mile EEZ (offshore as well as inshore areas) and meet all required safety standards. Ship personnel will be expected to brief all scientists on the safety equipment, muster points and all other emergency procedures prior to departing port.

The ship should have a minimum at-sea endurance of 15 days. Ships which do not meet this requirement will not be considered. Standard cruise speed should be no less than 10 knots. The draft of the ship should allow reasonable stability when at sea. Accommodation is required for at least 8 and up to 10 scientists in shared/single cabins. Whilst onboard, meals for all scientists will be provided including special diets (vegetarian) if requested in advance. Scientists will have access to ships facilities, such as a laundry.

Two separate observation platforms are required on the ship.

Please see ITT for full details. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗

Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Delivery: Scotland · UK-St Andrews
Extensions: All as detailed in tender documents.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation2
  • Suitability

    Please see Invitation to Tender (ITT) Documents.

  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Jan 2024, 15:05 GMT
Last source update
26 Jan 2024, 15:05 GMT
Award evaluation window
28 Feb 2024 – …
Authority reference
GAT/260124/PH/SL
FTS notice number
2024/S 000-002776
Classification (CPV)
Ship chartering servicesShip-operating servicesShips
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-043507 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see ITT.

Review and risk notes
Review procedure

The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.

If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

The anticipated review body in such cases would be:

Dundee Sheriff Court

6 West Bell Street

Dundee

DD1 9AD

Telephone: +44 1382 229 961

Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.

Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.

Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.

If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.

Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=755801. (SC Ref:755801)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofstandrews ↗

Submission deadline
28 Feb 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
90 days from the deadline
Bids opened
28 Feb 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Jan 2024 → 28 Feb 2024 · 3 dates
  1. Notice published
    26 Jan 2024, 15:05 GMT
  2. Submission deadline
    28 Feb 2024, 12:00 GMT
  3. Bids opened
    28 Feb 2024, 12:00 GMT

Contracting authority & participating public bodies

University of St Andrews

Contracting authorityEducationBody governed by public lawEducation Walter Bower House, Eden Campus, Guardbridge, Scotland, KY16 0USContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sheriff CourtReview body DundeeContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria