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Published 31 Jan 2025, 10:57 GMT

Official UK procurement notice

Small vehicles maintenance framework - University of Aberdeen

Official notice

Authority: University of Aberdeen (Education)

Framework agreementServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM50)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 3 Mar 2025awarded 8 Jul 2025

What is being bought

Published requirement description

Award of framework contract for Agricultural/Horticultural Vehicle and Small Tools Maintenance for the provision of Reactive, Planned and statutory Maintenance that best meet the needs of the University and its customers. The contract will be in composite:

To provide a maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment.

To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.

  • Recurrence: Up to 4 years following award

CPV: Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice
Places
up to 2 suppliers · 2 bids received (1.0 per place) · 1 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1The contract will be for a service to cover reactive, planned & statutory maintenance…AwardedRenewal

The contract will be for a service to cover reactive, planned & statutory maintenance and associated services to include, but not limited to:

A maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment.

To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.

Delivery: Scotland
Extensions: It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.Variant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Small vehicles maintenance framework - University of Aberdeen” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Up to 4 years following award
First published
31 Jan 2025, 10:57 GMT
Last source update
25 Sept 2025, 10:43 BST
Award evaluation window
3 Mar 2025 – …
Authority reference
AU24/34
FTS notice number
2025/S 000-059550
Classification (CPV)
Repair, maintenance and associated services of vehicles and related equipment
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-04da75 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:810344)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
3 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
3 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

3 Mar 2025 → 25 Sept 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    3 Mar 2025, 12:00 GMT
  2. Bids opened
    3 Mar 2025, 12:00 GMT
  3. Notice published392 days ago
    25 Sept 2025, 10:43 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Sept 2025, 10:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 8 Jul 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 059550-2025-AU24/34-1

    Signed
    8 Jul 2025
    Value
    £200,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

University of Aberdeen

Contracting authorityEducationBody governed by public lawEducation University Office, King's College, Aberdeen, Scotland, AB24 3FXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff CourtReview body Aberdeen

Framework contractors & participating bidders

1 commercial party on the notice
  • GWT PLANT HIRE LTDFramework contractor ROOTEN CROFT FARM BUILDINGS, RICKARTON, STONEHAVEN, Scotland, AB39 3TB

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria