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Find a TenderAwardedContract details notice
Published 3 Jul 2026, 13:33 BST

Official UK procurement notice

Award of Small Plant and Tools Repair and Maintenance

Official notice

Authority: Carmarthenshire County Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Repair & Maintenance (50) Delivery: Wales (UKL14)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue
Submissions closed 7 Aug 2026awarded 1 Sept 2026
Awarded to Cutting Edge Mechanics, The Hire Zone
Framework period 2 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Contract Details Notice following the award of the Small Plant and Tools Repair and Maintenance Framework

  • The authority expects to re-tender this requirement around 1 Jun 2030, 23:59 BST.
  • No preliminary market engagement: Low complexity, clearly defined requirement within an established supplier market.

CPV: Power tools · Repair and maintenance services of machinery

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 5 suppliers · 2 bids received (0.4 per place) · 2 appointed
Framework period
2 yrs · up to 4 yrs from 1 Sept 2026
Published description of the framework

Prices established during the tendering process, subject to annual review where evidence supports this.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£300,000
Contract period: 1 Sept 2026 – 31 Aug 2028 (2 yrs) · up to 31 Aug 2030 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Up to 2 years subject to satisfactory performance, continued demand and agreement by all parties
43830000 Power tools50530000 Repair and maintenance services of machinery

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • Commercial: 70%
Published award criteria (2)
  • Technical: Quality questions with a minimum score required
  • Commercial: Price per hour for ad hoc repairs will form part of the evaluation. A non scored schedule of rates is also required
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Award of Small Plant and Tools Repair and Maintenance” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jun 2030
First published
3 Jul 2026, 13:33 BST
Last source update
14 Sept 2026, 11:19 BST
Award evaluation window
Submission end – 27 Aug 2026
FTS notice number
2026/S 000-062796
Latest notice
Contract details notice (UK7)
Classification (CPV)
Power toolsRepair and maintenance services of machinery
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-06c373 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN, CY
Appointment period ends
7 Aug 2026, 14:00 BST
Clarification deadline
3 Aug 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_63339

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_125253

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

  1. Register your company on the etenderwales portal (this is only required once)
  • Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk ↗
  • Click the "Suppliers register here" link
  • Enter your correct business and user details
  • Note the username you chose and click "Save" when complete
  • You will shortly receive an email with your unique password (please keep this secure)
  • Agree to the terms and conditions and click "continue"
  1. Express an Interest in the Project
  • Login to the portal with the username/password
  • Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
  • Click on the relevant ITT to access the content.
  • Click the "Express Interest" button at the top of the screen
  • This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
  • Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen
  1. Responding to the tender
  • At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
  • You can now use the Messages function on to communicate with the buyer and seek any clarification
  • Note the deadline for completion, then follow the onscreen instructions to complete the ITT
  • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk ↗, all information may be downloaded and returned through this channel.

Timeline

3 Jul 2026 → 14 Sept 2026 · 8 dates
  1. Tender notice published112 days ago
    3 Jul 2026, 13:33 BST
  2. Clarification questions by81 days ago
    3 Aug 2026, 14:00 BST
  3. Admission / appointment period ends77 days ago · period end, not a bid countdown
    7 Aug 2026, 14:00 BST
  4. Award decision expected by57 days ago
    27 Aug 2026, 23:59 BST
  5. Assessment summaries sent53 days ago
    1 Sept 2026, 00:00 BST
  6. Contract starts53 days ago
    1 Sept 2026, 00:00 BST
  7. Standstill ends43 days ago
    10 Sept 2026, 23:59 BST
  8. Latest notice published39 days ago
    14 Sept 2026, 11:19 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Jul 2026
  1. Tender notice published
    3 Jul 2026, 13:33 BST
    UK4
  2. Contract award notice published
    1 Sept 2026, 14:48 BST
    UK6
  3. Status changed to complete
    1 Sept 2026, 14:48 BST
  4. Contract details notice published
    14 Sept 2026, 11:19 BST
    UK7
  5. Contract signature expected
    21 Sept 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 22 awards · see the list ↓
Bids received 22 from SMEs
Contracts signed 2latest 11 Sept 2026
Awarded toValueDateStatus
Cutting Edge Mechanics, The Hire ZoneSmall Plant and Tools Repair and Maintenance1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: Up to 2 years£300,0001 Sept 2026Awarded

Contracts

  • Small Plant and Tools Repair and Maintenance · Cutting Edge Mechanics, The Hire Zone

    Signed
    11 Sept 2026
    Value
    £300,000
    Period
    1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    Up to 2 years

  • Small Plant and Tools Repair and Maintenance

    Signed
    11 Sept 2026
    Value
    £300,000
    Period
    1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    Up to 2 years

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

Carmarthenshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTVL-7854-TMRZ County Hall, Carmarthen, Wales, SA31 1JPContact name, email

Framework contractors & participating bidders

2 commercial parties on the notice
  • Cutting Edge MechanicsFramework contractorGB-PPON: PNRR-9919-GMWY 2 Cross Lane Cottages, Pembrey, Wales, SA16 0EXContact email
  • The Hire ZoneFramework contractorGB-PPON: PTDW-3993-VLDX 3 Llandeilo Road, Llanelli, Wales, SA14 6NAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender