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Published 7 Jul 2025, 09:20 BST

Official UK procurement notice

SKDC1535 Housing Repairs · UK public procurement notice

Official notice

Authority: South Kesteven District Council (Local council)·On behalf of: Rutland County Council

WorksOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF30)
Published estimate£11,000,000≈ £3.7m / year · £13,200,000 inc. VAT
Submissions closed 6 Aug 2025awarded 22 Aug 2025
Awarded to Foster Property Maintenance, LUKEMANS LIMITED2 awards
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

South Kesteven District Council (the "Council") invited tenders for a response repairs contract. The Council sought to appoint two experienced Contractors to carry out response repairs as per the NHF Schedule of Rates 7.2 version with the agreed percentage uplift forming part of the Tender Offer. Part of the service included acting as a Management Contractor for Major and Complex Repairs with individual work packages/composite items ranging in value from £10k

CPV: Building completion work · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£11,000,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £11,000,000 exc. VAT · £13,200,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: An extension period of up to 2 years is available on this contract, subject to contract performance.
45400000 Building completion work50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Social value: 5%
Published sub-criteria (3)
  • Quality Submission: 55%
  • Price Submission: 40%
  • Social Value: 5%
Published award criteria (3)
  • Quality Submission: 55% of total score available on quality criterion
  • Social Value: 5% of total score available on social value criterion
  • Price Submission: 40% on price submissions
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
7 Jul 2025, 09:20 BST
Last source update
2 Feb 2026, 10:59 GMT
Award evaluation window
Submission end – 22 Aug 2025
Authority reference
DN781269
FTS notice number
2025/S 000-037640
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building completion workRepair and maintenance services of building installations
Delivery area
East Midlands (UKF30)
Official registry OCID
ocds-h6vhtk-05599a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Aug 2025, 12:00 BST
Clarification deadline
25 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

7 Jul 2025 → 2 Feb 2026 · 8 dates
  1. Tender notice published
    7 Jul 2025, 09:20 BST
  2. Clarification questions by
    25 Jul 2025, 12:00 BST
  3. Submission deadline
    6 Aug 2025, 12:00 BST
  4. Assessment summaries sent
    22 Aug 2025, 00:00 BST
  5. Award decision expected by
    22 Aug 2025, 23:59 BST
  6. Standstill ends
    3 Sept 2025, 23:59 BST
  7. Contract starts387 days ago
    1 Oct 2025, 00:00 BST
  8. Latest notice published262 days ago
    2 Feb 2026, 10:59 GMT

Notice history

5 events · 3 releases on Find a Tender · since 7 Jul 2025
  1. Tender notice published
    7 Jul 2025, 09:20 BST
    UK4
  2. Contract award notice published
    22 Aug 2025, 15:57 BST
    UK6
  3. Status changed to complete
    22 Aug 2025, 15:57 BST
  4. Contract signature expected
    12 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    2 Feb 2026, 10:59 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £11,000,0002 awards exc. VAT
Bids received 22 from SMEs
Named bidders 2published on the award notice
Contracts signed 2latest 16 Dec 2025
Awarded toValueDateStatus
Foster Property MaintenanceSMESKDC-1535 Housing Repairs 11 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: Subject to performance at the sole discretion of the Council.£5,500,00022 Aug 2025Awarded
LUKEMANS LIMITEDSMESKDC-1535 Housing Repairs 21 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: Subject to performance. Sole discretion of the council.£5,500,00022 Aug 2025Awarded

Contracts

  • SKDC Housing Repairs · Foster Property MaintenanceSME

    Signed
    16 Dec 2025
    Value
    £5,500,000
    Period
    17 Dec 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    Subject to contractor performance
    4 agreed KPIs: Post Inspection Quality checks undertaken · Reactive Repairs - Response Time · Repairs Appointment System …
    • Post Inspection Quality checks undertaken, The Response Repairs Contractor is required to carry out quality control checks on a 10% sample of all works undertaken. Key performance indicator > 95% Reporting period Monthly Formula: (number of post inspections completed for the period / sample size for period) x100 "Sample size" is the number of completed Orders in preceding month x 10% "post inspections completed" is the number of post inspection reports produced.
    • Reactive Repairs - Response Time, i) Priority 1 - Emergency Key performance indicator 100% Reporting period Monthly ii) Priority 2 - Nonemergency Key performance indicator 95% iii) Priority 3 - Major repairs Key performance indicator 95% Reporting period Monthly iv) Priority 4 - right to repairs timeframes Key performance indicator 95% Reporting period Monthly
    • Repairs Appointment System, Key performance indicator 100% Reporting period Monthly Formula: (number of appointments made via appointments system fulfilled by Service Provider / number of appointments made via appointments system) x100
    • Monthly Service reports, Key performance indicator 100% Reporting period Rolling 12-month period. Formula: (monthly reports recieved in previous 12 month period / monthly reports due in previous 12 month period) x100

  • SKDC Housing Repairs · LUKEMANS LIMITEDSME

    Signed
    16 Dec 2025
    Value
    £5,500,000
    Period
    17 Dec 2025 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
    Status
    active
    Extensions
    Subject to Supplier Performance
    4 agreed KPIs: Post Inspection Quality checks undertaken. · Reactive Repairs - Response Times · Repairs Appointment System …
    • Post Inspection Quality checks undertaken., The Response Repairs Contractor is required to carry out quality control checks on a 10% sample of all works undertaken. Key performance indicator > 95% Reporting period Monthly Formula: (Number of post inspections completed for the period / sample size for period) x100 "Sample size" is the number of completed Orders in preceding month x 10% "post inspections completed" is the number of post inspection reports produced.
    • Reactive Repairs - Response Times, i) Priority 1 - Emergency Key performance indicator 100% Reporting period Monthly ii) Priority 2 - Nonemergency Key performance indicator 95% iii) Priority 3 - Major repairs Key performance indicator 95% Reporting period Monthly iv) Priority 4 - right to repairs timeframes Key performance indicator 95% Reporting period Monthly
    • Repairs Appointment System, Key performance indicator 100% Reporting period Monthly Formula: (Number of appointments made via appointments system fulfilled by service provider / number of appointments made via appointments system) x100
    • Monthly Service reports, Key performance indicator 100% Reporting period Rolling 12-month period. Formula: (Monthly reports received in previous 12 months period / monthly reports due in previous 12 month period) x100

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 9 at stage one20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

3 public bodies on the notice

South Kesteven District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCZL-1652-YMNZ Council Offices, The Picture House, St Catherine's Road,, Grantham, East Midlands, NG31 6TTContact email

Other public bodies

Bidders & participating suppliers

2 commercial parties on the notice
  • FOSTER PROPERTY MAINTENANCE LIMITEDAwarded supplierGB-COH: 04687488GB-PPON: PLBZ-4741-VTTY Woodgate House, 2-8 Games Road,, Cockfosters, London, EN4 9HNContact email
  • LUKEMANS LTDAwarded supplierGB-COH: 10947466GB-PPON: PGVT-7697-XVND Unit 15 East Coast Business Park, West Lynn, East of England, PE34 3LWContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender