Official UK procurement notice
Single Supplier Framework Agreement for SaaS Platform Client Side Advisory for Implementation and Post Implementation Period (Project Prime)
Authority: ENERGIA GROUP NI HOLDINGS LIMITED (Public body)
What is being bought2 lots · detail below
Published requirement descriptionWe require a Client Side Advisor (CSA) to have full access to a talent pool with experience of ERP Tier 1 systems which can be agreed and drawn down upon once the contract is awarded. We expect the advisory service provider to have direct experience with our chosen solution. The CSA will be experienced in ERP implementation with tested implementation methodology, accelerated deployment and programme phasing which will support the project team and will provide advice on the overarching programme plan and SOW being agreed with the System implementer. A blend of skills will be drawn down as and when required from the CSA's team to work alongside Energia Group's internal team. It is Energia's intention to award this contract as a single supplier framework agreement in 2 Lots:
Lot 1 - Client Side Advisory for Implementation and Post Implementation Period Appointment of a system agnostic CSA who will lead the successful delivery of ERP implementation and drive value from the SI, mitigate risks normally associated with a complex ERP programme and provide expertise to the project team where required.
Lot 2 - Client Side Advisory for Enhancements and Additional Modules (Optional)
The EGTI2501 Enterprise Resource Planning (ERP) Platform and Associated Implementation and Support Services includes the scope to avail of procuring and implementing additional modules throughout the contract period. Should Energia proceed with procuring these additional modules, we reserve the right at our discretion, to avail or not avail of this EGTI2505 Software as a Service (SaaS) Client Side Advisory for Implementation and Post Implementation Period (Project Prime) contract for support during their implementation.
CPV: IT services: consulting, software development, Internet and support
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Framework period
- 1 yr 6 mo · up to 2 yrs 6 mo from 12 Jan 2026
Who may buy through it
Energia Group NI Holdings Ltd is the contracting entity for the purposes of this procurement process and the Contract(s) to be awarded to the successful Supplier(s).
Whilst it is the intention for Energia Group Holdings NI Ltd to be the counterparty in the awarded Contract, it reserves the right to allow any of the Energia Group entities to enter the Contract with the successful Supplier.
Published description of the framework
It is Energia's intention to appoint one (1) supplier to the framework for both Lots.
Being a single supplier framework, only the Supplier that submits the MAT will be appointed to both Lot 1 and Lot 2 of the framework.
Lot 1 - Client Advisory for the Implementation and Post Implementation Period
The successful Supplier will be appointed for the scope of this Lot. Appointment will be based on the successful Supplier's tender submission and this ITT framework conditions of contract.
Lot 2 - Client Advisory for Enhancements and Additional Modules (optional)
This Lot is optional for Energia and may be availed of on an ad hoc basis and the successful Supplier will not have to compete for each new contract.
Future call offs under Lot 2 will be detailed in SOW(s) which will form part of the framework contract.
The Supplier is appointed as per their tender submission pricing and ITT framework conditions of contract with a SOW.
It is emphasised that this contract agreement constitutes no guarantee to purchase a specific quantity of services.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £1,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Client Side Advisory for the Implementation and Post Implementation PeriodAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #2Client Side Advisor for Enhancements and Additional Modules (optional)AwardedRenewalceiling above
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/Quality: 65%
- Cost: 35%
Published award criteria (2)
- Technical/Quality
- Cost
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Single Supplier Framework Agreement for SaaS Platform Client Side…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Energia Group NI Holdings Ltd is the contracting entity for the purposes of this procurement process and the Contract(s) to be awarded to the successful Supplier(s). Whilst it is the intention for Energia Group Holdings NI Ltd to be the counterparty in the awarded Contract, it reserves the right to allow any of the Energia Group entities to enter the Contract with the successful Supplier.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Oct 2025, 17:38 BST
- Last source update
- 16 Apr 2026, 16:00 BST
- Award evaluation window
- Submission end – 8 Dec 2025
- Authority reference
EGTI2505- FTS notice number
2025/S 000-065732- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05cd9aFind a Tender
How it was run
Official notice- Appointment period ends
- 17 Nov 2025, 12:00 GMT
- Clarification deadline
- 10 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender documents will be available on procurement.energiagroup.com ↗
Before Supplier's can access the invitation to tender documents, Supplier's must sign the attached NDA and return their signed form to [email protected].
When Energia is in receipt of a signed NDA, the Supplier will receive a copy of the tender documents and be asked if they wish to submit a tender response.
Timeline
15 Oct 2025 → 27 Apr 2026 · 8 dates- Tender notice published371 days ago15 Oct 2025, 17:38 BST
- Clarification questions by345 days ago10 Nov 2025, 12:00 GMT
- Admission / appointment period ends338 days ago · period end, not a bid countdown17 Nov 2025, 12:00 GMT
- Award decision expected by317 days ago8 Dec 2025, 23:59 GMT
- Contract starts283 days ago12 Jan 2026
- Assessment summaries sent189 days ago16 Apr 2026, 00:00 BST
- Latest notice published188 days ago16 Apr 2026, 16:00 BST
- Standstill ends177 days ago27 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 15 Oct 2025- Tender notice published15 Oct 2025, 17:38 BSTUK4
- Contract award notice published16 Apr 2026, 16:00 BSTUK6
- Status changed to complete16 Apr 2026, 16:00 BST
- Contract signature expected14 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| KPMG Ireland21 May 2026 – 20 Nov 2027 · up to 20 Nov 2028Extensions: The initial contract term will be for a period of 18 months with an option to extend the contract by a further 2 x 6 months subject to review, totalling a maximum of 30 months (potentially 2.5 years). Extending the contract will be at Energia's discretion. · Options: Lot 2. Client Side Advisor for Enhancements and Additional Modules (optional) Description This Lot is optional for Energia and may be availed of on an ad hoc basis and the successful Supplier will not have to compete for each new contract. Future call offs under Lot 2 will be detailed in SOW(s) which will form part of the framework contract. The Supplier is appointed as per their tender submission pricing and ITT framework conditions of contract with a SOW. This framework Lot will be for one (1) x 6 months year post Lot 1 contract fulfilment with the option to extend the contract for a further 5 x 6 months, totalling a maximum of 30months (potentially 2.5 years) subject to Energia's business needs and satisfactory contract performance. However, Lot 1 and Lot 2 combined will be no longer than 48 months. For the avoidance of doubt, if Lot 1 is extended to 30 months then the Lot 2 total contract period can be no longer than 3 x 6 months (i.e. 18 months). | £1,028,862 | 16 Apr 2026standstill to 27 Apr 2026 | Standstill |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- KPMG IrelandFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please see attached a Non Disclosure Agreement (NDA). Before Supplier's can access the invitation to tender documents, Supplier's must sign the attached NDA and return the signed form to [email protected]. It is the Supplier's responsibility to review and return the s…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender