Official UK procurement notice
Simply Serve & Somerset NHS_Supply of Amb, Chil & Frz, F&V, Meat, Non-Food and Snacks, Conf & Soft Drinks
Authority: Simply Serve & Somerset NHS Foundation Trust C/O Pelican Procurement (NHS & healthcare)·Consortium: 3 public authorities
Sectors: Food, beverages, tobacco and related products (15) Delivery: South West (UKK23)
Final published estimate£1,540,000initial estimate £398,257 · 1 value update
Submissions closed 27 Feb 2024awarded 4 Apr 2024
Awarded to Bidfood +3 more5 awards
What is being bought5 lots · detail below
Published requirement descriptionSupply & Dist of Amb, Chil & Frz, F&V, Meat, Non-Food and Snacks, Conf & Soft Drinks Products
CPV: Food, beverages, tobacco and related products
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£1,548,000 together) · evaluation weights differ by lotLot #1Ambient, Chilled & Frozen ProductsAwardedRenewalPublished value£800,000
Ambient, Chilled and Frozen Food Supply
Lot #2Fruit & Vegetable ProductsAwardedRenewalPublished value£325,000
Fruit & Vegetable Products
Lot #3Fresh Meat ProductsAwardedRenewalPublished value£113,000
Fresh Meat Products
Lot #4Non-Food (Disposable) ProductsAwardedRenewalPublished value£120,000
Non-Food (disposables) products
Lot #5Snacks, Confectionery & Soft Drinks ProductsAwardedRenewalPublished value£190,000
Snacks, drinks and confectionery products
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled & Frozen Products | 35% | 50% | 15% | |
| 2 · Fruit & Vegetable Products | 45% | 40% | 15% | |
| 3 · Fresh Meat Products | 45% | 40% | 15% | |
| 4 · Non-Food (Disposable) Products | 35% | 50% | 15% | |
| 5 · Snacks, Confectionery & Soft Drinks Products | 35% | 50% | 15% |
What this means for your bid
- Price carries 40–50 points depending on the lot; most lots put it at 50 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Dec 2021, 16:35 GMT
- Last source update
- 22 Oct 2024, 10:51 BST
- Award evaluation window
- 27 Feb 2024 – …
- FTS notice number
2024/S 000-034089- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fc0bFind a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (MT Ref:233055)
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 27 Feb 2024, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 27 Feb 2024, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
27 Feb 2024 → 22 Oct 2024 · 3 dates- Submission deadline27 Feb 2024, 10:00 GMT
- Bids opened27 Feb 2024, 10:00 GMT
- Notice published22 Oct 2024, 10:51 BST
Notice history
5 events · 3 releases on Find a Tender · since 26 Jan 2024- Published value updated to £1,540,00026 Jan 2024, 09:52 GMTwas £398,257
- Deadline moved to 27 Feb 2024, 10:00 GMT26 Jan 2024, 09:52 GMT+784 days · was 4 Jan 2022, 10:00 GMT
- Buyer details updated26 Jan 2024, 09:52 GMT
- Status changed to complete22 Oct 2024, 10:51 BST
- Buyer details updated22 Oct 2024, 10:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 5
Awarded value £1,359,3385 contracts exc. VAT
Bids received 254 from SMEs
Contracts signed 5latest 4 Apr 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled & Frozen Products1 award | |||
| Bidfood | £677,615 † | — | Awarded |
| Lot 2 · Fruit & Vegetable Products1 award | |||
| ARTHUR DAVID (FOOD WITH SERVICE) LIMITED | £302,436 † | — | Awarded |
| Lot 3 · Fresh Meat Products1 award | |||
| Bidfood | £112,038 † | — | Awarded |
| Lot 4 · Non-Food (Disposable) Products1 award | |||
| Comax UK | £103,442 † | — | Awarded |
| Lot 5 · Snacks, Confectionery & Soft Drinks Products1 award | |||
| Hunts Food Group | £163,807 † | — | Awarded |
Contracts
Ambient, Chilled & Frozen Products · Bidfood
- Signed
- 4 Apr 2024
- Value
- £677,615
- Status
- active
Fresh Meat Products · Bidfood
- Signed
- 4 Apr 2024
- Value
- £112,038
- Status
- active
Snacks, Confectionery & Soft Drinks Products · Hunts Food Group
- Signed
- 3 Apr 2024
- Value
- £163,807
- Status
- active
Fruit & Vegetable Products · ARTHUR DAVID (FOOD WITH SERVICE) LIMITED
- Signed
- 2 Apr 2024
- Value
- £302,436
- Status
- active
Non-Food (Disposable) Products · Comax UK
- Signed
- 2 Apr 2024
- Value
- £103,442
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled & Frozen Products | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 2 · Fruit & Vegetable Products | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 3 · Fresh Meat Products | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
| 4 · Non-Food (Disposable) Products | 5bids · 5 electronic · 5 from abroad | 0 | — | — |
| 5 · Snacks, Confectionery & Soft Drinks Products | 5bids · 5 electronic · 5 from abroad | 0 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Pelican ProcurementContracting authorityCentral purchasing bodyBody governed by public lawEducation
- Somerset NHS Foundation Trust C/O Pelican Procurement ServicesContracting authorityCentral purchasing bodyBody governed by public lawHealth
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
4 commercial parties on the notice- Arthur David Food with ServiceAwarded supplier
- BidfoodAwarded supplier
- Comax UKAwarded supplier
- Hunts Food GroupAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria