Find a TenderAwardedContract details notice

Published 22 May 2025, 11:55 BST

Official UK procurement notice

Shuttle Bus · UK public procurement notice

Official notice

Authority: Cardiff University (Education)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Transport & Passenger Services (60) Delivery: UKWales (UKL22)

Published estimate£480,000≈ £262k / year · £480,000 inc. VAT · 1 value update5.9% above published estimate

Submissions closed 15 Jul 2025awarded 8 Aug 2025

Awarded to New Adventure Travel Ltd

Contract term 1 yr 10 moends 23 Jun 2027 · up to 23 Jun 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Contract Details notice

The authority expects to re-tender this requirement around 1 May 2029, 23:59 BST.

CPV: Public road transport services · Special-purpose road passenger-transport services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 10 moSMEPublished value£480,000

Contract period: 1 Sept 2025 – 23 Jun 2027 (1 yr 10 mo) · up to 23 Jun 2029 with extensionsValue: £480,000 exc. VAT · £480,000 inc. VAT

Delivery: UK, WalesEligibility: SME eligible

Extensions: Two x 12 month extensions available

60112000 Public road transport services 60130000 Special-purpose road passenger-transport services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Quality: 50%
Responsible Procurement: 10%
Price: 40%

Published award criteria (3)

Quality
Responsible Procurement
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 May 2029
First published: 22 May 2025, 11:55 BST
Last source update: 21 Aug 2025, 10:46 BST
Award evaluation window: Submission end – 25 Jul 2025
Authority reference: CU.1911.TH
FTS notice number: 2025/S 000-034140
Latest notice: Contract details notice (UK7)
Classification (CPV): Public road transport servicesSpecial-purpose road passenger-transport services
Delivery area: UKWales (UKL22)
Official registry OCID: ocds-h6vhtk-051d28 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN, CY

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 15 Jul 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

22 May 2025 → 1 Sept 2025 · 10 dates

Planning notice published
22 May 2025, 11:55 BST
Market engagement
16 Jun 2025, 23:59 BST
Cardiff University will be re-tendering their University Hall residences shuttle bus service from September 2025.
The University provide transport services for students living at University Hall residences CF23 5YB between university buildings (via a shuttle bus) service. Currently the service operates Monday to Friday between circa 8.10am and 6.15pm* (times may be subject to change).
The service is provided in line with the academic term dates (equates to approximately 40 weeks per annum, September – June with breaks during key holiday/recess periods, e.g., Christmas and Easter).
Full details of the tender will be issued on our tender portal via Sell to Wales (www.sell2wales.gov.uk ↗ ) and as part of the University pre-market engagement activities we are contacting suppliers in the South Wales area to raise awareness of the opportunity.
Potential Bidders are invited to submit information about their services which may inform our tender when published.
If after the tender is published, interested suppliers have any queries regarding the tender opportunity please contact Cardiff University Procurement team via our tenders portal in-tendhost.co.uk/cardiffuniversity/as… ↗.
Tender notice published
20 Jun 2025, 15:32 BST
Next notice expected
30 Jun 2025, 23:59 BST
Submission deadline
15 Jul 2025, 12:00 BST
Award decision expected by
25 Jul 2025, 23:59 BST
Assessment summaries sent
8 Aug 2025, 00:00 BST
Standstill ends
19 Aug 2025, 23:59 BST
Latest notice published
21 Aug 2025, 10:46 BST
Contract starts
1 Sept 2025, 00:00 BST

Notice history

13 events · 5 releases on Find a Tender · since 22 May 2025

Pipeline notice published
22 May 2025, 11:55 BST
UK1
Preliminary market engagement notice published
29 May 2025, 08:53 BST
UK2
Tender notice published
20 Jun 2025, 15:32 BST
UK4
Published value updated
20 Jun 2025, 15:32 BST
Status changed to active
20 Jun 2025, 15:32 BST
Procurement method changed
20 Jun 2025, 15:32 BST
Deadline published: 15 Jul 2025, 12:00 BST
20 Jun 2025, 15:32 BST
Buyer details updated
20 Jun 2025, 15:32 BST
Contract award notice published
8 Aug 2025, 14:54 BST
UK6
Status changed to complete
8 Aug 2025, 14:54 BST
Buyer details updated
8 Aug 2025, 14:54 BST
Contract signature expected
20 Aug 2025, 23:59 BST
scheduled
Contract details notice published
21 Aug 2025, 10:46 BST
UK7

Routine re-releases (5)

2025-05: 2 releases · 22 May 2025, 29 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £508,2001 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 21 Aug 2025

Awarded to	Value	Date	Status
New Adventure Travel LtdSME17 Sept 2025 – 22 Jul 2027 · up to 20 Jul 2029Extensions: Annual extensions	£508,200	8 Aug 2025	Awarded

Contracts

Shuttle Bus · New Adventure Travel LtdSME
Signed
21 Aug 2025
Value
£508,200
Period
17 Sept 2025 – 22 Jun 2027 · up to 22 Jun 2029 with extensions
Status
active
Extensions
Optional Extensions

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

CARDIFF UNIVERSITY

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyPublic undertaking GB-COH: RC000089 · GB-PPON: PHVT-4343-HWYR Park Place, Cardiff, Wales, CF10 3ATContact email

Bidders & participating suppliers

1 commercial party on the notice

New Adventure TravelAwarded supplierGB-PPON: PWCP-3244-BPTH Comfortdelgro House, 329 Edgware Road, London, London, NW2 6JPContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Technical specifications tenderTechnical specifications
Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Aug 2025, 10:46 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Aug 2025, 14:54 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jun 2025, 15:32 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender29 May 2025, 08:53 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender22 May 2025, 11:55 BST