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Published 21 Sept 2023, 14:47 BST

Official UK procurement notice

Short Term Vehicle Hire Framework

Official notice

Authority: London Borough of Waltham Forest (Local council)

Framework agreement4 lotsGoodsOpen procedure
Sectors: Transport Equipment & Vehicles (34) Delivery: London (UKI5)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 20 Oct 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The Council is seeking to set up a new Framework agreement that will enable the Council to meet the operational needs of all vehicle requirements and the statutory duty of the Council Operating Licence. Part of the terms of the licence is that all vehicles shall be maintained and operated in accordance with the Department of Transport guide to roadworthiness.

The procurement will be split into 4 lots as follows.

Lot 1 – Cars (up to 8 passenger seats)

Lot 2 – Light Goods

Lot 3 – Heavy Goods

Lot 4 – Minibus’s (9 to 16 passenger seats

CPV: Motor vehicles · Passenger cars

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot
Lot #1Cars (Small, Medium, Large Hatchback, Large Estate & 7 Seat MPV)
Delivery: London
Variant bids: not allowed
34100000 Motor vehicles
Lot #2Light goods Vehicles (Car Derived Vans, SWB Panel Vans, 3.5ton LWB Panel Vans, 3.5ton XLWB Panel Vans, 3.5ton Luton Van with Tail Lift, 3.5ton Drop side Truck, 3.5ton Caged Tipper Single Cab, 3.5ton Tipper Double Cab cage tipper & 3.5ton Caged Tipper Double Cab with tail Lift).
Delivery: London
Variant bids: not allowed
34100000 Motor vehicles
Lot #3Heavy Goods (7.5 tonne crew cab tipper without tow bar, 7.5 tonne crew cab tipper with tow bar, 7.5 tonne tipper without tow bar, 7.5 tonne tipper with tow bar, 7.5 tonne caged tipper with tow bar, 7.5 tonne box van without tail lift, 7.5 tonne box van with tail lift & 7.5 tonne Drop side Truck).
Delivery: London
Variant bids: not allowed
34100000 Motor vehicles
Lot #4Mini Buses comprises of 9 seater mini bus without driver, 12 seater mini bus without tail lift without driver Max 3.5 tonne, 12 seater mini bus without tail lift without driver Max 3.5 tonne or 4.25 tonne for fully electric, 12 seater mini bus with tail lift without driver max 4.25 tonne,
Delivery: London
Variant bids: not allowed
34100000 Motor vehicles

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Cars (Small, Medium, Large Hatchback, Large Estate & 7 Seat MPV)25%75%
2 · Light goods Vehicles (Car Derived Vans, SWB Panel Vans, 3.5ton LWB Panel Vans, 3.5ton XLWB Panel Vans, 3.5ton Luton Van with Tail Lift, 3.5ton Drop side Truck, 3.5ton Caged Tipper Single Cab, 3.5ton Tipper Double Cab cage tipper & 3.5ton Caged Tipper Double Cab with tail Lift).25%75%
3 · Heavy Goods (7.5 tonne crew cab tipper without tow bar, 7.5 tonne crew cab tipper with tow bar, 7.5 tonne tipper without tow bar, 7.5 tonne tipper with tow bar, 7.5 tonne caged tipper with tow bar, 7.5 tonne box van without tail lift, 7.5 tonne box van with tail lift & 7.5 tonne Drop side Truck).25%75%
4 · Mini Buses comprises of 9 seater mini bus without driver, 12 seater mini bus without tail lift without driver Max 3.5 tonne, 12 seater mini bus without tail lift without driver Max 3.5 tonne or 4.25 tonne for fully electric, 12 seater mini bus with tail lift without driver max 4.25 tonne,25%75%
What this means for your bid
  • Price carries 75 points on every lot: a 10% discount moves about 7.5 points.
  • “Short Term Vehicle Hire Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Sept 2023, 14:47 BST
Last source update
21 Sept 2023, 14:47 BST
Award evaluation window
20 Oct 2023 – …
Authority reference
DN687365
FTS notice number
2023/S 000-027927
Classification (CPV)
Motor vehiclesPassenger cars
Delivery area
London (UKI5)
Official registry OCID
ocds-h6vhtk-0402b0 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
20 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

21 Sept 2023 → 20 Oct 2023 · 3 dates
  1. Notice published
    21 Sept 2023, 14:47 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Oct 2023, 12:00 BST
  3. Bids opened
    20 Oct 2023, 12:00 BST

Contracting authority & participating public bodies

London Borough of Waltham Forest

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Room 100, Waltham Forest Town Hall, Forest Road, Walthamstow, London, E17 4JFContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.