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Published 13 Jan 2023, 11:35 GMT

Official UK procurement notice

Short Term Hire of Power Tools and Equipment

Official notice

Authority: Falkirk Council (Local council)

Framework agreementGoodsOpen procedureSME suitable
Sectors: Industrial machinery (42)Machinery for mining, quarrying, construction equipment (43)Construction Materials & Prefab (44) Delivery: Scotland (UKM76)
Framework ceiling (notional)£412,000framework ceiling, not attributable revenue
Submissions closed 3 Mar 2023awarded 27 Apr 2023
Framework period 4 yrsends 2 Jun 2027 · starts 3 Jun 2023

What is being bought

Published requirement description

Framework Agreement for the Short Term Hire of Tools and Equipment within the Falkirk Council area of operation.

The scope includes the for the provision of short term on-hire power tools (with associated purchased consumables), equipment and plant to Falkirk Council.

The Authority at all times reserves the right to award all, some, part or none of the single Lotted agreement.

  • Recurrence: December 2026

CPV: Hand tools · Hand-held electromechanical tools · Miscellaneous hand tools · Parts of hand tools · Parts of pneumatic tools · Pneumatic hand tools · Power tools · Roadworking tools · Tools

How this framework works

From the published notice
Places
up to 5 suppliers · 4 bids received (0.8 per place) · 3 appointed
Framework period
4 yrs from 3 Jun 2023

The lotProcurement structure

single lot · value published
Lot #1Carrying out the provision of short term on-hire power tools (with associated…Awarded 4 yrsPublished value£412,000

Carrying out the provision of short term on-hire power tools (with associated purchased consumables), equipment and plant, for collection within and delivery to locations throughout the Falkirk Council boundary.

Please refer to ITT documentation and appendices, enclosed in appropriate Public Contracts Scotland Tender (PCS-T) envelopes Additional information: Scoring: Commercial Envelope 70%, Technical Envelope 30%

Contract period: 3 Jun 2023 – 2 Jun 2027 (4 yrs)
Delivery: Scotland · Falkirk area of operations
Variant bids: not allowed
42651000 Pneumatic hand tools42652000 Hand-held electromechanical tools42676000 Parts of hand tools42677000 Parts of pneumatic tools43830000 Power tools44510000 Tools

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (6)
  • A1 Resources (4.5/30): 4.5%
  • A2 HAVS Regulations and PAT Requirements (4.5/30): 4.5%
  • A3 Operational Management (6.0/30): 6%
  • A4 Contract and Account Management (9.0/30): 9%
  • A5 Fair Work First (6.0/30): 6%
  • price: 70%
Published award criteria (6)
  • A1 Resources (4.5/30): 4.5
  • A2 HAVS Regulations and PAT Requirements (4.5/30): 4.5
  • A3 Operational Management (6.0/30): 6
  • A4 Contract and Account Management (9.0/30): 9
  • A5 Fair Work First (6.0/30): 6
  • Price: 70
Conditions of participation3
  • Suitability

    It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.

    Participant Premises within the Falkirk Council Boundary:

    It is a requirement that successful Participants have facilities or commit to having facilities, within the Council boundary by contract start date, that allows the Council within 30 minutes of order, to collect goods or materials as required.

    Those Participants with no facility based within the Falkirk Council boundary, and who do not commit to having such a facility by contract start date, if successful in framework award, that allows the Council to meet our service requirements, will be deemed non-compliant and their bid will be rejected

    Refer to PCS-T Qualification Envelope (SPD), Part 2A, Section 1.13

  • Economic & financial standing

    The Selection Criteria is outlined in the online PCST Qualification Envelope (SPD):

    Bidders will be required to state the annual turnover of the bidding entity for the last 3 years.

    Where turnover information is not available for the time period requested, the bidder will be required to state the date on which they were set up / started trading.

    A Creditsafe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100, the Bidder may be excluded from the tender process unless suitable financial information is provided that give satisfactory assurances to the Council regarding financial risk in appointing the bidder to the proposed Framework.

    Minimum: Public Contracts Regulations 2015 state that before awarding the contract, the Contracting Authority shall require the tenderer(s) to submit up to date supporting documents. This includes the insurance requirements stated in the Qualification Envelope (SPD within PCST): Employer’…
  • Technical & professional ability

    The Participant / Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. As outlined in PCST Qualification Envelope (SPD) section 1.74.1

    OR

    The Participant / Bidder must provide responses in relation to 4D.1.4 A through to K in the document SPD (Scotland) Standard Statements v1.1

    Minimum: Any recorded fail shall result in your submission being non compliant and excluded from the process. For details of any relevant weighted scoring methodology elements for online SPD PCS module Section / Part 4D, and for ITT Award Criteria, including how each individual element is…
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Short Term Hire of Power Tools and Equipment” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · December 2026
First published
13 Jan 2023, 11:35 GMT
Last source update
28 Apr 2023, 11:33 BST
Award evaluation window
17 Feb 2023 – …
Authority reference
CHS/018/23
FTS notice number
2023/S 000-012263
Classification (CPV)
Hand toolsHand-held electromechanical toolsMiscellaneous hand toolsParts of hand toolsParts of pneumatic toolsPneumatic hand toolsPower toolsRoadworking toolsTools
Delivery area
Scotland (UKM76)
Official registry OCID
ocds-h6vhtk-039731 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:730708)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Appointment period ends
3 Mar 2023, 11:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Feb 2023, 11:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

17 Feb 2023 → 3 Jun 2023 · 4 dates
  1. Bids opened
    17 Feb 2023, 11:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    3 Mar 2023, 11:00 GMT
  3. Notice published
    28 Apr 2023, 11:33 BST
  4. Contract starts
    3 Jun 2023, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 6 Feb 2023
  1. Deadline moved to 3 Mar 2023, 11:00 GMT
    6 Feb 2023, 15:02 GMT
    +14 days · was 17 Feb 2023, 11:00 GMT
  2. Status changed to complete
    28 Apr 2023, 11:33 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.217 Feb 20233 Mar 2023+14 d

Time limit for receipt of tenders has been extended from Friday 17 02 23 to Friday 03 03 2023 at 1100. No further extension shall be available

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 27 Apr 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 012263-2023-CHS/018/23-1

    Signed
    27 Apr 2023
    Value
    £448,000
    Period
    … – 2 Jun 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

Falkirk Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Abbotsford House, David's Loan, Falkirk, Scotland, FK2 7YZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Falkirk Sheriff Court and Justice of the Peace CourtReview body Falkirk

Framework contractors & participating bidders

3 commercial parties on the notice
  • GAP Group LimitedFramework contractor Blenheim Place, Dunston Industrial Estate, Gateshead, UK, NE11 9HFContact email, phone
  • Martin Plant HireFramework contractor 95 Orbiston Street, Motherwell, Scotland, ML11PXContact email, phone
  • YOUR EQUIPMENT SOLUTIONSFramework contractor CASTLE LAURIE, BANKSIDE IND EST, FALKIRK, Scotland, FK27XFContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.