Official UK procurement notice
Short-Term Hire of Operated Plant
Authority: Falkirk Council (Local council)
What is being bought9 lots · detail below
Published requirement descriptionFramework agreement award for the provision of operated plant on a short-term hire basis to carry out operations at various sites within the Falkirk Council area of operations.
- Recurrence: May 2029
CPV: Bitumen · Bitumen and asphalt · Construction work for highways, roads · Construction, foundation and surface works for highways, roads · Front-end shovel loaders with backhoe · Hire of construction and civil engineering machinery and equipment with operator · Machines for mixing gravel with bitumen · Mechanical shovels, excavators and shovel loaders, and mining machinery · Paving and asphalting works · Planers · Road equipment · Road sweepers · +6 more
How this framework works
From the published notice- Places
- up to 45 suppliers · 9 bids on the busiest of 9 lots (0.2 per place) · 13 appointed
- Framework period
- 4 yrs from 1 Oct 2025
Lots and requirements (9)Procurement structure
9 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £700,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Backhoe LoadersCancelledceiling above
Hire of Operated Backhoe Loaders at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #2ExcavatorsCancelledPublished value£300,000
Hire of Operated Excavators at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #3Low Loader Moves (Inter-site)CancelledPublished value£750,000
Hire of Operated Low Loaders at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #4PaversCancelledPublished value£950,000
Hire of Operated Pavers at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #5PlanersCancelledPublished value£900,000
Hire of Operated Planers at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #6SweepersCancelledPublished value£300,000
Hire of Operated Sweepers at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #7Tipper LorriesCancelledPublished value£400,000
Hire of Operated Tipper Lorries at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #8Bitumen Tanker/sprayersCancelledceiling above
Hire of Operated Bitumen Tanker/Sprayers at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #9Plant for Winter ServicesCancelledPublished value£100,000
Hire of Operated Plant for Winter Services at various sites within the Falkirk Council area of operations. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 30%
- price: 70%
Published award criteria (2)
- Qualitative: 30
- Price: 70
- Suitability
It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
- Economic & financial standing
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 5 Million GBP Product Liability Insurance = 5 Million GBP Motor Insurance = 5 Million GBP It is the responsibility of the Contractor to ensure that all employees, vehicles and all associated…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Short-Term Hire of Operated Plant” is a framework: the contest is a place on its panel, up to 45 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · May 2029
- First published
- 23 Apr 2025, 12:39 BST
- Last source update
- 12 Sept 2025, 12:02 BST
- Award evaluation window
- 26 May 2025 – …
- Authority reference
PS/438/25- FTS notice number
2025/S 000-056136- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050644Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed within the tender documentation.
Publisher note: 1. Bidders were required to provide 3 examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 2.Bidders were required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 3. The successful bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or provide additional supportive information as detailed within Document 4 "PS 438 25 SPD (Scotland) Standardised Statements". 4. The successful bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or provide additional supportive information as detailed within Document 4 "PS 438 25 SPD (Scotland) Standardised Statements". 6. The successful Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide additional supportive information as detailed within Document 4 "PS 438 25 (Scotland) Standardised Statements". (SC Ref:810110)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 26 May 2025, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 May 2025, 11:00 BST
Timeline
26 May 2025 → 1 Oct 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 May 2025, 11:00 BST
- Bids opened26 May 2025, 11:00 BST
- Notice published12 Sept 2025, 12:02 BST
- Contract starts387 days ago1 Oct 2025, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Sept 2025, 12:02 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Backhoe Loaders
- Signed
- 10 Sept 2025
- Value
- £514,260
- Period
- … – 30 Sept 2029
- Status
- active
Excavators
- Signed
- 10 Sept 2025
- Value
- £313,000
- Period
- … – 30 Sept 2029
- Status
- active
Low Loader Moves (Inter-site)
- Signed
- 10 Sept 2025
- Value
- £342,000
- Period
- … – 30 Sept 2029
- Status
- active
Planers
- Signed
- 10 Sept 2025
- Value
- £832,000
- Period
- … – 30 Sept 2029
- Status
- active
Pavers
- Signed
- 10 Sept 2025
- Value
- £870,000
- Period
- … – 30 Sept 2029
- Status
- active
Sweepers
- Signed
- 10 Sept 2025
- Value
- £342,500
- Period
- … – 30 Sept 2029
- Status
- active
Tipper Lorries
- Signed
- 10 Sept 2025
- Value
- £345,000
- Period
- … – 30 Sept 2029
- Status
- active
Bitumen Tanker/sprayers
- Signed
- 10 Sept 2025
- Value
- £543,500
- Period
- … – 30 Sept 2029
- Status
- active
Plant for Winter Services
- Signed
- 10 Sept 2025
- Value
- £149,000
- Period
- … – 30 Sept 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Backhoe Loaders | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
| 2 · Excavators | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 3 · Low Loader Moves (Inter-site) | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 4 · Pavers | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 5 · Planers | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 6 · Sweepers | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 7 · Tipper Lorries | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 8 · Bitumen Tanker/sprayers | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 9 · Plant for Winter Services | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
13 commercial parties on the notice- DR Plant Hire Ratho LtdFramework contractor
- Gordon Bow Plant HireFramework contractor
- Hillhouse Quarry Group LtdFramework contractor
- J & A CROZIER CONTRACTORSFramework contractor
- J Cupples & Sons LtdFramework contractor
- J H Civil Engineering LtdFramework contractor
- Jarvie Plant LtdFramework contractor
- John McGeady LtdFramework contractor
- Markon LimitedFramework contractor
- Matt Mcinally plant hire company ltdFramework contractor
Show 3 more suppliers
- NWH Group LTDFramework contractor
- Robert McCarroll LtdFramework contractor
- Wm Hamilton & Sons LimitedFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria