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Published 16 Dec 2021, 16:18 GMT

Official UK procurement notice

Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework - 2023 Reopen

Official notice

Authority: Leicestershire County Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: East Midlands (UKF22)
Framework ceiling (notional)£2,440,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 30 Jan 2023awarded 23 Mar 2023
Lots 2see the lot list below
Framework period 4 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2021

What is being bought2 lots · detail below

Published requirement description

Leicestershire County Council is undertaking a procurement process to identify and appoint additional service providers to provide a range of disabled children’s services as described below.

Lot 2: Domiciliary Care - Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.

The framework also has another Lot (Lot 1: Short Breaks (Play & Leisure)) but this reopen is only to appoint additional service providers for Lot 2.

  • Recurrence: Annual refreshes for 1st April 2023.

CPV: Health and social work services · Welfare services for children and young people

How this framework works

From the published notice
Bids received
10 bids on the busiest of 2 lots · 13 suppliers appointed
Framework period

4 yrs from 1 Apr 2021, The Framework was in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework - 2023 ReopenAwardedRenewal 4 yrsPublished value£1,120,000

Leicestershire County Council has undertaken a procurement process to identify and appoint a number of service providers to the Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities framework awarded in March 2021, to provide a range of disabled children’s services as described below.

Lot 1: Short Breaks (Play & Leisure) provide opportunities for disabled children and young

people to spend time away from their parents and carers, with friends and peers, for positive

opportunities

Lot 2: Domiciliary Care Domiciliary care is a statutory service that the Council has a duty to

provide and it relates to the provision of care and support to children and families in their

own home (e.g. personal care, meal preparation, moving and handling etc.).

The process to refresh the framework was included in the 2021 Invitation to Tender documents. The purpose of this reopen is to allow additional service providers to join the current list of approved providers.

Contract period: 1 Apr 2021 – 31 Mar 2025 (4 yrs)
Delivery: East Midlands
Extensions: The framework commenced 1st April 2021 for an initial period of 12 months with the option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years. · The framework is currently in place for 1 year, from 1st April 2021 to March 31st 2022. There is an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.Variant bids: not allowed
85000000 Health and social work services
Lot #2Domiciliary CareAwardedRenewal 3 yrsPublished value£2,440,000

Domiciliary care is a statutory service that the Council has a duty to provide and it relates to

the provision of care and support to children and families in their own home (e.g. personal

care, meal preparation, moving and handling, etc.). The service can only be provided

following an assessment of need and if certain thresholds are met. This service is not

exclusively for disabled children and young people although they make up the vast majority

of service users. Two broad areas of domiciliary care include:

(i) domestic tasks; and

(ii) sitting service.

It is anticipated that all tenderers that meet the quality threshold, described in the ITT

document, will be accepted onto this lot. Services will then be called off as and when

required by Leicestershire County Council following the call-off procedure described within

the service specification.

Contract period: 1 Apr 2021 – 31 Mar 2024 (3 yrs)
Delivery: East Midlands
Extensions: There is an option to re-open the framework for 12 months to allow for new providers and for existing providers to review their prices. · The framework is currently in place for 1 year, from 1st April 2021 to March 31st 2022. There is an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.Variant bids: not allowed
85311300 Welfare services for children and young people

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Price: 0
What this means for your bid
  • “Short Breaks (Play & Leisure) and Domiciliary Care for Children with…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Annual refreshes for 1st April 2023.
First published
16 Dec 2021, 16:18 GMT
Last source update
3 Dec 2024, 13:47 GMT
Award evaluation window
30 Jan 2023 – …
Authority reference
DN648833
FTS notice number
2024/S 000-038913
Classification (CPV)
Health and social work servicesWelfare services for children and young people
Delivery area
East Midlands (UKF22)
Official registry OCID
ocds-h6vhtk-03026b Find a Tender
Review and risk notes
Review procedure

Leicestershire County Council (LCC) will ensure information on the award of the contract is

communicated to all tenderers. Tenderers who are unsuccessful shall be informed by LCC as

soon as possible after the decision has been made as to the reasons why the

applicant/tenderer was unsuccessful. If an appeal regarding the award of the contract has

not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved

parties who have been harmed or are at risk of harm by breach of the rules to take legal

action. Any such action must be brought within the applicable limitation period. Where a

contract has not been entered into the Court may order the setting aside of the award

decision or order for any document to be amended.

Powered by

Publisher note: Tenderers should also note that final submissions must be made only via the ‘East Midlands Tenders’ eTendering portal, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the portal. Please ensure you are able to download all files after accessing the portal. If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to [email protected]

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
30 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 Jan 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

1 Apr 2021 → 3 Dec 2024 · 4 dates
  1. Contract starts
    1 Apr 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    30 Jan 2023, 12:00 GMT
  3. Bids opened
    30 Jan 2023, 12:30 GMT
  4. Notice published
    3 Dec 2024, 13:47 GMT

Notice history

4 events · 5 releases on Find a Tender · since 5 Sept 2022
  1. Status changed to complete
    5 Sept 2022, 12:10 BST
  2. Status changed to active
    21 Dec 2022, 12:21 GMT
  3. Deadline moved to 30 Jan 2023, 12:00 GMT
    21 Dec 2022, 12:21 GMT
    +367 days · was 28 Jan 2022, 12:00 GMT
  4. Status changed to complete
    24 Apr 2023, 16:52 BST
Routine re-releases (5)
  • 2022-09: 1 release · 5 Sept 2022
  • 2021-12: 1 release · 16 Dec 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 1010 from SMEs · busiest of 2 lots
Contracts signed 8latest 23 Mar 2023

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £1,320,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 2 - Domiciliary Care

    Signed
    23 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Domiciliary Care

    Signed
    23 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Domiciliary Care

    Signed
    23 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Domiciliary Care

    Signed
    23 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Domiciliary Care

    Signed
    23 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework - 2023 Reopen

    Signed
    23 Mar 2023
    Value
    £3,252,746
    Period
    1 Apr 2021 – 31 Mar 2025
    Status
    active
    • Change Recent analysis of spend made against this framework identified that there has been an increase in spend. This increase is a direct result of the loss of the residential overnight short breaks provision in Leicestershire. This happened due to Ofsted closing the Residential Overnight Short Break provision that was contracted to deliver these services, and, a subsequent tender exercise to replace the provider did not receive any suitable tenders. The loss of this service has meant that there has been additional demand against this framework agreement, to provide alternative provision, which has resulted in an increased spend. Based on current spend through the framework it is anticipated that the advertised contractual value will be exceeded and modification is required to the overall value to cover the expected increase. Increasing the resources available through this contract will ensure the Council can continue to fulfil it's statutory duties to provide respite care to families with children who have Special Education Needs and Disabilities. The modification will increase the contract value by an additional £812,746. This is less than 50% of the original contract value., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification meets all the criteria set out in regulation 72(1) C) (i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen - The Council could not have foreseen the issues with the Residential Overnight Short Break provision and that this service would cease to be available in Leicestershire. (ii) The modification does not alter the overall nature of the contract - the modification is to increase funds available through the contract to enable increased demand to be met. The nature of the services supplied will remain the same. (iii) Any increase in price does not exceed 50% of the value of the original contract. - the original total contract value was £2,440,000, the total value of the the modification is £812,746 which is less than 50% of the original framework value.

  • Short Breaks (Play & Leisure)

    Signed
    9 May 2022
    Value
    £1,120,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Domiciliary Care

    Signed
    9 May 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework - 2023 Reopen4bids · 4 electronic4——
2 · Domiciliary Care10bids · 10 electronic10——

Contracting authority & participating public bodies

Leicestershire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Leicester Road, Glenfield, Leicester, East Midlands, LE3 8RAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Framework contractors & participating bidders

18 commercial parties on the notice
Show 8 more suppliers
  • New Leaf TriangleFramework contractor Stone Cottage, 6a Towns Lane, Goadby Marwood,, Melton Mowbray, East Midlands, LE14 4LL
  • Prestige Social Care Services ltdFramework contractor 3 Oswin Road, Leicester, East Midlands, LE3 1HR
  • Purple CareFramework contractor Graphic House Druid Street, Hinckley, East Midlands, LE10 1QH
  • Raageh Care LimitedFramework contractor Horsefair House, 1-5 Horsefair Street, Leicester, East Midlands, LE1 5BP
  • Seven Care ServicesFramework contractor 22 Warwick Row, Coventry, West Midlands, CV1 1ET
  • Sport Works LtdFramework contractor Royal Quays Business Centre, North Shields, North East, NE29 6DE
  • The Endorphins GroupFramework contractor Bradford, Yorkshire & Humber
  • The Endorphins GroupFramework contractor Sedbergh Community Centre Huddersfield Road, Bradford, Yorkshire & Humber, BD6 1DJContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria