Official UK procurement notice
Short Breaks Community Clubs and Activities
Authority: Essex County Council (Local council)
Re-procurement plannedShort Breaks, Community Clubs and Activities (SBCCA)
What is being bought3 lots · detail below
Published requirement descriptionEssex County Council is committed to providing high quality services to children and young people with SEND and their families that meet their individual and wider needs.
Short Breaks Community Clubs and Activities (SBCCA) offer parents and carers of children and young people with special educational needs and/or disability (SEND) a break from their additional caring responsibilities, while ensuring children and young people have the opportunities develop, learn, socialise and interact with their peers.
CPV: Health services · Other community, social and personal services · Social work and related services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Children with a learning disability and/or autism (under 8 years and 8-15 years)Awarded
The Council undertook a single stage open procurement process based on a weighting of 70% quality (of which 10% assessed Social Value, and 20% was based on evaluation by a parent carer panel) and 30% price to procure 12 contracts with 3 Lots commissioned across four Essex Quadrants (North, Mid, South & West). These contracts were for 3 years with an additional 2 year extension.
o Lot One: Children with a learning disability and/or autism (under 8 years and 8-15 years)
o Lot Two: Children with a physical or sensory impairment (under 8 years and 8-15 years)
o Lot Three: An older adolescents’ cohort (15-19 years)
Lot #2Children with a physical or sensory impairment (under 8 years and 8-15 years)Awarded
Lot #3An older adolescents’ cohort (15-19 years)Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 40%
- Parent Carer Panel: 20%
- price: 30%
- Social Value: 10%
Published award criteria (4)
- Quality: 40
- Social Value: 10
- Parent Carer Panel: 20
- Price: 30
Stated in the procurement documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Shortlisting
- Price is not the only award criterion and all criteria are stated only in the procurement documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jun 2022, 11:19 BST
- Last source update
- 31 Mar 2023, 15:13 BST
- Authority reference
DN616498- FTS notice number
2023/S 000-009509- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034adcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Stated in the procurement documents
How it was run
Official notice- Submission deadline
- 2 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
2 Sept 2022 → 31 Mar 2023 · 2 dates- Submission deadline2 Sept 2022, 12:00 BST
- Notice published31 Mar 2023, 15:13 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Mar 2023, 15:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Children with a learning disability and/or autism (under 8 years and 8-15 years)1 award | |||
| Butterflies ClubsSME, Epping Forest District Council, SEND SensationSMEjoint award | £3,850,905 † | — | Awarded |
| Lot 2 · Children with a physical or sensory impairment (under 8 years and 8-15 years)1 award | |||
| Butterflies ClubsSME, Epping Forest District Council, SEND SensationSMEjoint award | £762,215 † | — | Awarded |
| Lot 3 · An older adolescents’ cohort (15-19 years)1 award | |||
| Butterflies ClubsSME, SEND SensationSMEjoint award | £1,244,815 † | — | Awarded |
Contracts
Contract 009509-2023-DN616498-1 · Butterflies ClubsSME, Epping Forest District Council, SEND SensationSME
- Signed
- 4 Jan 2023
- Value
- £3,850,905
- Status
- active
Contract 009509-2023-DN616498-2 · Butterflies ClubsSME, Epping Forest District Council, SEND SensationSME
- Signed
- 4 Jan 2023
- Value
- £762,215
- Status
- active
Contract 009509-2023-DN616498-3 · Butterflies ClubsSME, SEND SensationSME
- Signed
- 4 Jan 2023
- Value
- £1,244,815
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Children with a learning disability and/or autism (under 8 years and 8-15 years) | 14bids | — | — | — |
| 2 · Children with a physical or sensory impairment (under 8 years and 8-15 years) | 7bids | — | — | — |
| 3 · An older adolescents’ cohort (15-19 years) | 9bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Royal Courts of JusticeReview body
Bidders & participating suppliers
3 commercial parties on the notice- Butterflies ClubsAwarded supplier
- Epping Forest District CouncilAwarded supplier
- SEND SensationAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.