Find a TenderAwardedContract award notice
Published 28 Oct 2025, 12:06 GMT

Official UK procurement notice

SHINE Academies ~ HR & Payroll Tender

Official notice

Authority: SHINE Academies Trust (Education)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Published estimate£174,600≈ £58k / year · £174,600 inc. VAT
Submissions closed 20 Feb 2026awarded 17 Apr 2026
Award (standstill) to Neo People Management Ltd
Contract term 3 yrsends 30 Aug 2029 · up to 30 Aug 2031 with extensions · starts 31 Aug 2026

What is being bought

Published requirement description

The successful Supplier will be required to provide Payroll & HR services across SHINE Academies {the Client}.

SHINE Academies are a growing group of primary schools currently operating at six schools, Busill Jone Primary School, Lodge Farm Primary School, Northwood Park primary School, Villiers Primary School, Crowmoor Primary School and The Martin Wilson School & Early Years Centre. SHINE Academies is a growing Trust established around September 2014. There are circa 2,400 pupils across all six schools. There are circa 351 teaching and support staff employed by the SHINE Academies.

This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to {6} suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.

Contract value = £34,920 including V.A.T

SHINE Academies Head office is located in Wolverhampton {WV10-9RU} and provides personalised one-to-one attention to every pupil. The successful contractor will be required to deliver a payroll and HR systematic solution with clearly defined parameters to meet the requirements of the contract specification from the commencement date.

The client seeks a Payroll and HR partner to support, manage, develop and work with an expanding trust of schools. The partner should have a clear direction to enhance the service delivery agreement {SLA} across SHINE Academies School. Furthermore, it should be a professional organisation capable of elevating the standard of service and high expectations to a new level throughout the entire contract every day consistently with clear and defined direction.

Please see PSQ Document for more information.

  • How the procedure runs: Please see PSQ Document for more information.

CPV: Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£174,600
Contract period: 31 Aug 2026 – 30 Aug 2029 (3 yrs) · up to 30 Aug 2031 with extensionsValue: £174,600 exc. VAT · £174,600 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: 1+1 Please see PSQ document for more information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Criterion 2: 70%
  • Criterion 1: 30%
Published award criteria (2)
  • Criterion 1
  • Criterion 2
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
28 Oct 2025, 12:06 GMT
Last source update
14 May 2026, 14:28 BST
Award evaluation window
Submission end – 20 Apr 2026
FTS notice number
2025/S 000-068915
Latest notice
Contract award notice (UK6)
Classification (CPV)
Personnel and payroll services
Delivery area
West Midlands (UKG39)
Official registry OCID
ocds-h6vhtk-05d51f Find a Tender
How it runs

Please see PSQ Document for more information.

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
20 Feb 2026, 12:00 GMT
Clarification deadline
5 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Oct 2025 → 31 Aug 2026 · 8 dates
  1. Tender notice published362 days ago
    28 Oct 2025, 12:06 GMT
  2. Clarification questions by324 days ago
    5 Dec 2025, 12:00 GMT
  3. Submission deadline247 days ago
    20 Feb 2026, 12:00 GMT
  4. Assessment summaries sent192 days ago
    17 Apr 2026, 00:00 BST
  5. Award decision expected by188 days ago
    20 Apr 2026, 23:59 BST
  6. Latest notice published164 days ago
    14 May 2026, 14:28 BST
  7. Standstill ends152 days ago
    26 May 2026, 23:59 BST
  8. Contract starts56 days ago
    31 Aug 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 28 Oct 2025
  1. Tender notice published
    28 Oct 2025, 12:06 GMT
    UK4
  2. Contract award notice published
    14 May 2026, 14:28 BST
    UK6
  3. Status changed to complete
    14 May 2026, 14:28 BST
  4. Contract signature expected
    26 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £174,6001 award inc. VAT; no net value published
Bids received 52 from SMEs
Awarded toValueDateStatus
Neo People Management LtdSME31 Aug 2026 – 30 Aug 2029 · up to 30 Aug 2031Extensions: 1+1 Please see PSQ document for more information.£174,600 inc. VAT17 Apr 2026standstill to 26 May 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders20—

Contracting authority & participating public bodies

SHINE Academies Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PRWB-8758-JYBL Offices 088 and 089 East Wing, Wolverhampton Science Park, Glaisher Drive, Wolverhampton, West Midlands, WV10 9RUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Neo People Management LimitedAwarded supplierGB-COH: 07951864 Wallace House, 4 Falcon Way, Welwyn Garden City, East of England, AL7 1TWContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender