Official UK procurement notice
Shawfair District Heating Network – Secondary Pipework Design and Installation
Authority: Midlothian Energy Limited (MEL)
What is being bought
Published requirement descriptionMEL is seeking to procure a suitably experienced company or companies under a Framework Contract (the Contract) to lead the successful design and construction of the on plot district heating systems within the Shawfair area in Midlothian, Scotland. The works for the heat network development will consist of the construction of polymer based district heating networks within the boundary of property development sites over a period of up to eight years, to service residential (and potentially commercial) development units. This will be via a local heat substation or point of connection up to and potentially including the installation of the risers, laterals and Heat Interface Units (HIU) and associated internal infrastructure at or within new buildings. Under the Contract, MEL anticipates connecting approximately three hundred and fifty units per year for over the eight year period, although the number of units instructed under the Contract may be less and will vary year to year depending upon the development programme.
CPV: Civil engineering consultancy services · Construction work · Construction works for power plants and heating plants · Distance-heating pipes · District heating · District-heating mains construction work · Electricity, heating, solar and nuclear energy · Energy and related services · Energy meters · Heating engineering services for buildings · Monitoring and control services
How this framework works
From the published notice- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Shawfair is a new mixed use residential and commercial development in Midlothian, ScotlandAwardedPublished value£14,500,000
Shawfair is a new mixed use residential and commercial development in Midlothian, Scotland. A local Energy from waste plant (EfW) has been identified as the primary source of heat for a district heat network to serve the development area.
This project aims to connect the primary District Heating Network (DHN) to an energy centre, which will then supply heat from the EfW to local heat substations or connection points to residential and potentially commercial development sites in and around the Shawfair area. The design and build works relating to the primary DHN and the energy centre are being procured under a separate contract notice.
The heat is to be transported via a polymer based pipe from points of connection (valve set at the boundary of the development plot, or heat substation) to an estimated 2900 properties (proposed Shawfair Town development). The development is at present anticipated to be split into 10 to 15 separate development areas, each of which may contain a number of discrete plots. The project is new build.
MEL's intention is to appoint a single contractor under the Contract. However MEL reserves the right to appoint more than one contractor.
It is anticipated that the scope for each call off under the Contract will be instructed on a site by site basis and will include (but is not limited to) design and build of the polymer based pipe secondary DHN from a point of connection at the boundary of the development area up to and potentially within each building, including:
- Design (RIBA 2 – RIBA 6 requirements) and CDM compliance (Contractor and Designer roles).
- Supply and installation of polymer based pre-insulated pipe DHN within preformed trenches.
- Supply and installation of risers within property to the heat interface unit (HIU).
- Supply and installation of Automated Meter Reading (AMR) system field devices as specified by MEL (responsibility for procurement of field devices will be confirmed within the negotiation procedure).
- Pressure testing and commissioning including flushing, first fill, and balancing.
- Provision of all manuals, certification and training compliant with practical completion, Operations and Maintenance Manual and Health and Safety file.
The scope may also include the installation & supply of risers and laterals, HIU and Heat Meter (MID004 class 2 compliant).
All works shall comply with the technical specification issued by MEL, original equipment manufacturer (OEM) installation requirements, statutory requirements and good industry practice.
The Contract will contain options for MEL to instruct the successful contractor to price and carry out the design and build of secondary network extensions to new customers in or around the Shawfair area beyond the initial scope listed.
MEL reserves the right to benchmark the price of any additional works under a separate contract notice and potentially award those works to others.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Design: 10%
- Programme: 8%
- Project Delivery: 8%
- Management: 6%
- Legal and contractual: 2%
- price: 60%
- Social value: 2%
- Heath, Safety, Environment & Sustainability: 4%
Published award criteria (8)
- Design: 10%
- Programme: 8%
- Project Delivery: 8%
- Management: 6%
- Heath, Safety, Environment & Sustainability: 4%
- Social value: 2%
- Legal and contractual: 2%
- Price: 60%
- Economic & financial standing
Minimum Turnover
Dun & Bradstreet Ratios
Insurance
Minimum: Bidders will be required to have a yearly turnover of a minimum of 3.6M GBP for each of the last 3 years, and provide 3 year’s audited financial statements Where, for any valid reason, the bidder does not have 3 year’s audited financial statements available, MEL may accept other …
- Legal form for consortia
- The company is willing to accept responses from single operators or operators acting in a consortium (whether or not the consortium form a special purpose vehicle). Where multiple operators are forming a consortium to submit a tender response, responses to the PQQ must: 1. include technical, professional and financial information for each member of any consortium; 2. explain the legal form any operators acting as a consortium intend to take; and 3. include for joint and several liability between the consortium members and demonstrate sufficient financial security in relation to the group’s response.
- Shortlisting
- Please see Qualification Questionnaire which is part of the tender documents available as noted at I.3.
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Shawfair District Heating Network – Secondary Pipework Design and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Nov 2021, 09:05 GMT
- Last source update
- 14 Nov 2022, 08:41 GMT
- FTS notice number
2022/S 000-032127- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02faceFind a Tender- Contract terms summary
To be confirmed at invitation to negotiate stage.
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
To be confirmed in the contract documents to be issued at invitation to negotiate stage.
Publisher note: (SC Ref:713340)
How it was run
Official notice- Appointment period ends
- 29 Dec 2021, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Deposits and guarantees
As per question 6.4 in the Qualification Questionnaire. Guarantee values are to be confirmed at invitation to negotiate stage.
Timeline
29 Dec 2021 → 14 Nov 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown29 Dec 2021, 15:00 GMT
- Invitations to tender expected14 Jan 2022
- Notice published14 Nov 2022, 08:41 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Nov 2022, 08:41 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 032127-2022-1
- Signed
- 3 Nov 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 0 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Therma Mech LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria