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Published 14 Jul 2025, 15:39 BST

Official UK procurement notice

Shaw Education Trust Contract for Cleaning Services

Official notice

Authority: Shaw Education Trust (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: UK
Published estimate£3,547,638≈ £1.2m / year · £3,547,638 inc. VAT
Submissions closed 4 Sept 2025
Contract term 3 yrsends 15 Feb 2029 · up to 15 Feb 2031 with extensions · starts 16 Feb 2026

What is being bought

Published requirement description

Shaw Education Trust is a growing multi-academy trust sponsored by Shaw Trust, with schools spanning from Birmingham to Bury. The Trust are seeing a contractor to provide cleaning services to 11 of their schools in the Stoke-on-Trent area in the main. This a mixture of secondary and primary schools. The contract will be awarded for a period of 3 years commencing 16th February 2026 with an option to extend for a further one, plus one years. The Client values the personnel employed to deliver their services, and by tendering the cleaning contract are seeking to reset expectations for the cleaning provision, improving staff morale and consolidating consistent cleaning standards across the Client.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£3,547,638
Contract period: 16 Feb 2026 – 15 Feb 2029 (3 yrs) · up to 15 Feb 2031 with extensionsValue: £3,547,638 exc. VAT · £3,547,638 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (6)
  • Clarification Meeting: 10%
  • Customer Care: 10%
  • Added Value: 5%
  • Analysis of Staffing: 20%
  • Service Delivery: 20%
  • Price: 35%
Published award criteria (6)
  • Clarification Meeting
  • Price
  • Customer Care
  • Added Value
  • Analysis of Staffing
  • Service Delivery
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Jul 2025, 15:39 BST
Last source update
14 Jul 2025, 15:39 BST
Award evaluation window
Submission end – 16 Feb 2026
Authority reference
CA16195
FTS notice number
2025/S 000-039704
Latest notice
Tender notice (UK4)
Classification (CPV)
School cleaning services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-055ecb Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
4 Sept 2025, 11:00 BST
Clarification deadline
28 Aug 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

14 Jul 2025 → 16 Feb 2026 · 5 dates
  1. Tender notice published
    14 Jul 2025, 15:39 BST
  2. Clarification questions by
    28 Aug 2025, 13:00 BST
  3. Submission deadline
    4 Sept 2025, 11:00 BST
  4. Contract starts248 days ago
    16 Feb 2026
  5. Award decision expected by247 days ago
    16 Feb 2026, 23:59 GMT

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    14 Jul 2025, 15:39 BST
    UK4

Contracting authority & participating public bodies

Shaw Education Trust

Contracting authorityPublic undertaking GB-PPON: PLLL-7168-JLWJ Kidsgrove Secondary School, Gloucester Road, Stoke-on-Trent, West Midlands, ST7 4DLContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender