Shaped For Me Provider Collaborative Clinical System

Oxford Health NHS Foundation Trust ("OHFT", "the Trust") wishes to undertake Preliminary Market Engagement ("PME") for a patient flow clinical information system. This system shall be used in the "Shaped for Me" Thames Valley and Wessex Adult Secure Provider Collaborative ("the Provider Collaborative") - tvwadultsecurepc.nhs.uk ↗.

A Provider Collaborative is a collaboration of public, private, and voluntary sector organisations that aim to deliver unified care across one or more Integrated Care Systems (ICS) irrespective of organisational boundaries. ICSs operate at “system” level, while Provider Collaboratives are a way of organising providers at “place” or “neighbourhood” level to actually deliver services. Their purpose is to:

• **Coordinate care at scale** – working across multiple trusts to reduce unwarranted variation in services and outcomes.
• **Share resources and expertise** – for example, specialist clinical staff, digital systems, or estates.
• **Deliver efficiency and value** – by pooling procurement, back-office functions, or clinical services.
• **Improve patient pathways** – so that patients experience more consistent, timely, and equitable care.

Provider collaboratives can be subdivided as follows. For the avoidance of doubt, this process is for a Mental Health Provider Collaborative:

• **Acute provider collaboratives** – usually groups of hospitals working together (e.g. elective hubs, cancer pathways).
• **Mental health provider collaboratives** – often formed first, managing specialised commissioning budgets (e.g. for CAMHS Tier 4 beds, forensic services).
• **Community and ambulance collaboratives** – less common but emerging, focusing on joined-up out-of-hospital care and urgent response.

Provider Collaboratives can meet their goals through the following activities:

• Run managed clinical networks across their member trusts.
• Agree joint governance and shared leadership (boards, committees).
• Take on delegated budgets from NHS England/ICSs to manage specialised services.
• Lead on service transformation programmes, e.g. reducing waiting lists, setting up shared digital records, or improving discharge processes.

The Shaped for Me Provider Collaborative is a partnership of seven mental health service providers (NHS Trusts and independent sector providers) working across five Integrated Care Systems, with a total population of around 5.5 million people. It delivers low and medium adult secure mental health services, including:

• Low and medium secure care for adult patients with forensic mental health needs.
• Low and medium secure care for adult patients with forensic mental health needs and Learning Disability and/or Autistic Spectrum Condition.
• Forensic Community Mental Health services.

The Trust is the Lead Provider in the Provider Collaborative. It is contractually obliged to procure, manage and maintain a suitable digital clinical system to all providers within the collaborative.

The Trust entered into a contract with for its incumbent solution on the 13th October 2021 to provide a patient flow solution that could be further configured to meet the Trust's needs. This was deployed in the Provider Collaborative's Forensic services but not in Adult Eating Disorders ("AED") or Child and Adolescent Mental Health Services ("CAMHS").

The solution has been classified as end-of-life in October 2026 on the expiry of the current contract. The Trust must procure and deploy a new solution (transition for Forensics and new implementation in AED and CAMHS) to replace the incumbent solution.