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Published 9 Jul 2026, 11:38 BST

Official UK procurement notice

Servicing Heat Recovery (MVHR) Units

Official notice

Authority: Fife Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM72)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 28 Sept 2026
Next notice expected 14 Aug 2026

What is being bought

Published requirement description

Fife Council require to put in place a Framework for annual servicing of Heat Recovery Units (MVHR) which are installed in new build and existing housing stock throughout Fife. The units are fitted to ensure that the properties are well ventilated limiting the potential of condensation and mould.

CPV: Inspection of ventilation system

How this framework works

From the published notice
Places
up to 1 suppliers

The lotProcurement structure

single lot · no lot value published
Lot #1Servicing of Heat Recovery (MVHR) UnitsRenewal
Delivery: Scotland · Fife
Extensions: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015 · Optional up to 24 month ExtensionVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90Price: 50Social value: 10
Published sub-criteria (8)
  • Technical Competence and Methodology: 20
  • Health & Safety: 15
  • Tenant Engagement and Access Management: 15
  • Reporting, Asset Management and Data: 15
  • Managing Defects and Reactive Repairs: 15
  • Fair Work First: 10
  • price: 50
  • Community Benefits / Social Value: 10
Published award criteria (8)
  • Technical Competence and Methodology: 20
  • Health & Safety: 15
  • Tenant Engagement and Access Management: 15
  • Reporting, Asset Management and Data: 15
  • Managing Defects and Reactive Repairs: 15
  • Community Benefits / Social Value: 10
  • Fair Work First: 10
  • Price: 50
Conditions of participation2
  • Economic & financial standing

    Questions 4B5a 4B5b 4B5c Insurance

    Question 4B6 Ratio

    Minimum: Employer’s Liability 10 million GBP Public Liability 5 million GBP Professional Indemnity/ Negligence 1 million GBP The current ratio will be applied. Current assets will be divided by Current Liabilities. Tenderers are to provide their current assets and current liabilities in r…
  • Technical & professional ability

    Technical & Professional

    Minimum: ESC/ CSCS Card, Asbestos Awareness, NECIEC or SELECT registered and BPEC trained must hold a SEPA waste carriers licence (or equivalent) organisations annual manpower and managerial staff levels to ensure adequate resources monitoring and reviewing arrangements for Quality Assura…
What this means for your bid
  • Price carries 50 of 150 points: a 10% discount moves about 5 points. The method statement decides this lot, not the discount.
  • “Servicing Heat Recovery (MVHR) Units” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Jul 2026, 11:38 BST
Last source update
21 Aug 2026, 09:00 BST
Award evaluation window
28 Sept 2026 – …
Authority reference
CW0342
FTS notice number
2026/S 000-079735
Classification (CPV)
Inspection of ventilation system
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-06c74d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840781. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Fife Council believes that public procurement contracts can help realise a wide range of social and environmental benefits, including more and better employment opportunities. Community benefits can help contribute to local and national outcomes relating to employability, skills and the reduction of inequality. The tenderer must provide a plan describing how they will support Local Economic Development and provide a plan for delivering Social Value and Community Benefits via national TOMS (SC Ref:840781) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840781

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
28 Sept 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
28 Sept 2026, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

14 Aug 2026 → 28 Sept 2026 · 4 dates
  1. Next notice expected75 days ago
    14 Aug 2026, 00:00 BST
  2. Notice published68 days ago
    21 Aug 2026, 09:00 BST
  3. Admission / appointment period ends30 days ago · period end, not a bid countdown
    28 Sept 2026, 12:00 BST
  4. Bids opened30 days ago
    28 Sept 2026, 12:30 BST

Notice history

3 events · 2 releases on Find a Tender · since 21 Aug 2026
  1. Status changed to active
    21 Aug 2026, 09:00 BST
  2. Procurement method changed
    21 Aug 2026, 09:00 BST
  3. Deadline published: 28 Sept 2026, 12:00 BST
    21 Aug 2026, 09:00 BST

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Kirkcaldy Sheriff CourtReview body Kirkcaldy

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.