Find a TenderAwarded
Published 2 Mar 2023, 14:11 GMT

Official UK procurement notice

Servicing and Repairs of Gas Fired Boilers and Other Equipment to Communal/Office Buildings (508-AHL)

Official notice

Authority: NSAH (Alliance Homes) Ltd (Public body)

ServicesOpen procedureSME suitable
Published estimate£615,000≈ £205k / year
Submissions closed 4 Apr 2023awarded 8 Aug 2023
Awarded to Whitehead Building Services
Contract term 3 yrsends 31 May 2026 · extension options published · starts 1 Jun 2023

What is being bought

Published requirement description

Procurement for the provision of Servicing and Repairs of Gas Fired Boilers and Other Equipment to Communal/Office Buildings . Full details are available through the Alliance Homes e-Tendering portal:in-tendhost.co.uk/alliancehomes ↗

CPV: Repair and maintenance services of central heating

The lotProcurement structure

single lot · no lot value published
Lot #1This procurement is for the provision of services related to Servicing and Repairs of…AwardedRenewal 3 yrs

This procurement is for the provision of services related to Servicing and Repairs of Gas Fired Boilers and Other Equipment to Communal/Office Buildings within the North Somerset, and surrounding area such as Bristol, South Gloucestershire, Bath and North East Somerset, Sedgemoor local / unitary authority areas and also in the Swindon area (such as SN1 to SN5, SN25 and SN26 postcodes).This procurement is being tendered in accordance with the Open Procedure of The Public Contracts Regulations 2015 ("PCR 2015") and as such will comprise of one stage.The estimated value of the resulting contract will be between £250,000 and £615,000 (ex VAT) depending upon variables such as frequency of activities, potential business growth and inflation over the course of the contract.The duration of the contract is for a period of 3 years with the option to extend for 2 further period of 12 months each, ending on 31st May 2028. AHG intends to award the contracts on 12th April 2023 to go live on 1st June 2023. Tender (ITT) submissions MUST be received no later than midday on Tuesday 4th April 2023. Potential Providers must familiarise themselves with the operation of the e-tendering portal and allow sufficient time for the uploading of required documents. Tenders submitted after the deadline will not be accepted

Contract period: 1 Jun 2023 – 31 May 2026 (3 yrs)
Delivery: South West
Extensions: The duration of the contract is for a period of three years with the option to extend for two further period of one year each subject to satisfactory services. · The duration of the contract is for a period of three years with the option to extend for two further period of one year each subject to satisfactory services.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Mar 2023, 14:11 GMT
Last source update
8 Aug 2023, 10:37 BST
Award evaluation window
4 Apr 2023 – …
Authority reference
SYSTEM 00000154
FTS notice number
2023/S 000-023026
Classification (CPV)
Repair and maintenance services of central heating
Delivery area
South West (UKK1)
Official registry OCID
ocds-h6vhtk-03adaa Find a Tender
Contract terms
Performance terms

Initial contract duration with two extensions of one year each which will be mutually agreed.

Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within any limitation periods specified by the Regulations according to the remedy sought.

How it was run

Official notice
Submission deadline
4 Apr 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
4 Apr 2023, 12:00 BST

Timeline

4 Apr 2023 → 8 Aug 2023 · 5 dates
  1. Submission deadline
    4 Apr 2023, 12:00 BST
  2. Bids opened
    4 Apr 2023, 12:00 BST
  3. Contract starts
    1 Jun 2023, 00:00 BST
  4. Bids must remain valid until
    4 Aug 2023, 23:59 BST
  5. Notice published
    8 Aug 2023, 10:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Aug 2023, 10:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £155,9631 contract exc. VAT
Bids received 43 from SMEs
Contracts signed 1latest 8 Aug 2023
Awarded toValueDateStatus
Whitehead Building ServicesServicing and Repairs of Gas Fired Boilers and Other Equipment to Communal/Office Buildings£155,963 †—Awarded

Contracts

  • Servicing and Repairs of Gas Fired Boilers and Other Equipment to Communal/Office Buildings · Whitehead Building Services

    Signed
    8 Aug 2023
    Value
    £155,963
    Period
    … – 31 May 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

NSAH (Alliance Homes) Ltd

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 40 Martingale Way, Portishead, South West, BS20 7GFContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria