Official UK procurement notice
Servicing and Maintenance of the Queen's Medical Centre Swisslog Pneumatic Air Tube System
Authority: Nottingham City Campus, Hucknall Road
What is being bought
Published requirement descriptionThe contract is for the servicing and maintenance of the Swisslog pneumatic air tube system at the Queen's Medical Centre (the Services) to ensure the pneumatic tube system is subject to routine planned maintenance, mitigating the risk of downtime (e.g. due to a fault) and facilitate call outs in the event of such faults.
CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · no lot value publishedLot #1The pneumatic air tube system enables the Nottingham University Hospitals NHS Trust…Awarded
The pneumatic air tube system enables the Nottingham University Hospitals NHS Trust (The Trust) to meet its needs as a provider of healthcare services. For example, connecting wards, surgical rooms and departments with the hospital's laboratory and central pharmacy, shortening delivery times of samples, medicines and any associated documents - minimizing the requirement for manual handling.<br/><br/>The Trust’s in situ pneumatic air tube system at the Queen's Medical Centre is manufactured by Swisslog.<br/><br/>The Trust requires a Supplier for provision of both planned and reactive servicing and maintenance of the in situ pneumatic air tube system at the Queen's Medical Centre.<br/><br/>The Trust’s objectives are to maintain a high level of reliability and availability of its systems by ensuring sufficient provision of both planned preventative (PPM) and reactive maintenance, including, but not limited to, call outs and call backs/breakdowns maintained at agreed performance levels, whilst ensuring value for money.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jan 2024, 09:12 GMT
- Last source update
- 13 Aug 2024, 10:59 BST
- FTS notice number
2024/S 000-025556- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043539Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
It is understood the existing Swisslog pneumatic tube system in situ at the Queen's Medical Centre is a closed protocol system and only SWL UK Ltd are authorised by Swisslog to service, maintain and repair these systems in the UK. Therefore competition is absent for technical reasons on these grounds.<br/><br/>To substantiate this, a Prior Information Notice (PIN) notice was published as a Request for Information (RFI) to understand the market’s capability to provide the Services.<br/><br/>The response received to the RFI indicated the pneumatic system at the Queen's Medical Centre is closed protocol. Therefore, the Trust has awarded the contract based on relevant grounds under regulation 32 (Use of negotiated procedure without prior publication) of the Public Contract Regulations 2015.
- Review procedure
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened.
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- —
Timeline
13 Aug 2024 → 28 Jan 2025 · 2 dates- Notice published13 Aug 2024, 10:59 BST
- Next notice expected28 Jan 2025
Notice history
2 events · 3 releases on Find a Tender · since 8 Apr 2024- Status changed to complete8 Apr 2024, 11:17 BST
- Procurement method changed8 Apr 2024, 11:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AEROCOM (UK) LIMITEDSME | £183,200 † | — | Awarded |
| SWL Healthcare LimitedSME | £132,000 † | — | Awarded |
Contracts
Contract 025556-2024-1 · SWL Healthcare LimitedSME
- Signed
- 12 Aug 2024
- Value
- £132,000
- Status
- active
Contract 011234-2024-1 · AEROCOM (UK) LIMITEDSME
- Signed
- 31 Mar 2024
- Value
- £183,200
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 0 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtMediation bodyReview body
- Royal Courts of JusticeMediation bodyReview body
Bidders & participating suppliers
2 commercial parties on the notice- Aerocom (UK) LtdAwarded supplier
- SWL Healthcare LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.