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Find a TenderPast planning noticePreliminary market engagement notice
Published 11 Aug 2025, 14:15 BST

Official UK procurement notice

Servicing and Maintenance of Medical Gas Pipeline Systems

Official notice

Authority: Nottingham University Hospital NHS Trust (Central government)

2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East Midlands (UKF)
Planned pipeline value£1,000,000total for 2 lots · pipeline notice, not a live tender
Tender notice expected 30 Oct 2025from the planned procurement notice
Lots 2see the lot list below
Contract term Varies by lotfirst lot 2 yrs from 1 Jun 2026 · see each lot

What is being bought2 lots · detail below

Published requirement description

The Nottingham University Hospitals NHS Trust (The Trust) is conducting this Preliminary Market Engagement exercise regarding the provision of a contract for both planned servicing and maintenance, testing as well as any reactive servicing, of its medical gas pipeline system (MGPS) at Nottingham City Hospital. The contract is required to ensure the Trust complies with Health Technical Memorandum (HTM) 02-01 as well as applicable standards and relevant legislation.

The purpose of this PME exercise is to gauge interest from the market, understand its capability to deliver the Services and seek your views to inform any eventual procurement exercise undertaken by the Trust.

The objective is to identify and mitigate any potential issues to help ensure a “right first time” approach to any eventual procurement exercise.

  • How the procedure runs: The Trust has yet to fully establish the parameters of its Competitive Flexible Procedure. In addition to the tender stage, it is likely the procedure will require suppliers to meet minimum requirements on a pass/fail basis before being invited to take part in a site visit(s) and subsequently submit a tender.

CPV: Mechanical and electrical engineering services · Repair and maintenance services of mechanical building installations

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,000,000 together)
Lot #1Nottingham City HospitalPlannedRenewal 2 yrsSMEPublished value£500,000

Servicing and maintenance of the MGPS at Nottingham City Hospital

Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2036 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods. · It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods.
50712000 Repair and maintenance services of mechanical building installations71334000 Mechanical and electrical engineering services
Lot #2Queen's Medical CentrePlannedRenewal 2 yrsSMEPublished value£500,000

Servicing and Maintenance of the MGPS at the Queen's Medical Centre

Contract period: 1 Apr 2026 – 1 Apr 2028 (2 yrs) · up to 1 Apr 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Eligibility: SME eligible
Extensions: It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods. · It is envisaged any contract term will be 2 years, with the option to extend for a further 36 months. such extension shall take the form of three 12 month incremental periods.
50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: It is likely any procurement exercise will be split into at least 2 lots. It is anticipated the maximum number of lots that can be awarded to a supplier will be 1. However, this may be subject to change (E.g. as a result of any preliminary market engagement).

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Aug 2025, 14:15 BST
Last source update
11 Aug 2025, 14:15 BST
Award evaluation window
Submission end – 1 Apr 2026
Authority reference
C381791
FTS notice number
2025/S 000-047661
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Mechanical and electrical engineering servicesRepair and maintenance services of mechanical building installations
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-04e7d6 Find a Tender
How it runs

The Trust has yet to fully establish the parameters of its Competitive Flexible Procedure. In addition to the tender stage, it is likely the procedure will require suppliers to meet minimum requirements on a pass/fail basis before being invited to take part in a site visit(s) and subsequently submit a tender.

Review and risk notes
Risks

The value of any contract exceeding the estimated values in the tender notice(s) as a result of: - no of call outs exceeding those estimated in the tender documents. - additional MGPS systems brought into scope of the contract (e.g. MGPS systems installed at the property following completion of a separate building project, or additional sites coming into scope as a result of any requirement to collaborate with the Trust's wider Integrated Care Board (ICB).

How it was run

Official notice
Requests to participate (first stage)
5 Dec 2025, 12:00 GMT
Submission deadline
5 Dec 2025, 12:00 GMT
Electronic submission
Allowed
Accepted languages
en

Timeline

25 Feb 2025 → 1 Jun 2026 · 7 dates
  1. Planning notice published
    25 Feb 2025, 15:24 GMT
  2. Latest notice published
    11 Aug 2025, 14:15 BST
  3. Market engagement
    12 Sept 2025, 23:59 BST

    Suppliers are invited to download the PME document via the e-Tendering portal for more information:

    health-family.force.com/s/Welcome ↗

    Included within the document is a brief questionnaire. Suppliers are encouraged to respond to these questions which will help inform and shape the procurement process.

    If you have any problems with the Electronic Portal., you should contact the helpdesk on 0800 9956035 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.

  4. Tender notice expected363 days ago
    30 Oct 2025, 23:59 GMT
  5. Submission deadline327 days ago
    5 Dec 2025, 12:00 GMT
  6. Award decision expected by211 days ago
    1 Apr 2026, 00:59 BST
  7. Contract starts150 days ago
    1 Jun 2026, 00:00 BST

Notice history

2 events · 1 release on Find a Tender · since 25 Feb 2025
  1. Planned procurement notice published
    25 Feb 2025, 15:24 GMT
    UK3
  2. Preliminary market engagement notice published
    11 Aug 2025, 14:15 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Nottingham University Hospital NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PVQC-9261-WGRM City Campus, Hucknall Road, Nottingham, East Midlands, NG5 1PBContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure