Official UK procurement notice
Servicing and Maintenance of Medical Gas Pipeline Systems (MGPS) at Nottingham City Hospital
Authority: Nottingham University Hospital NHS Trust (Central government)·Consortium: 2 public authorities
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF14)
Published estimate£1,000,000≈ £632k / year · £1,200,000 inc. VAT · 1 value update
Submissions closed 30 Jan 2026awarded 24 Sept 2026
Awarded to C A Services (NI) Limited, BeaconMedaes Ltd2 awards
Contract term 1 yr 7 moup to 10 yrs with extensions · starts 1 Dec 2026
What is being bought
Published requirement descriptionThe Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier for the provision of Servicing and Maintenance of the Medical Gas Pipeline System (MGPS) at the Nottingham City Hospital.
The purpose of the contract is to ensure the Authority complies with Health Technical Memorandum (HTM) 02-01 as well as applicable standards and relevant legislation. A copy of HTM 02-01 can be found on the NHS England website:
- https://www.england.nhs.uk/estates/health-technical-memoranda/
The objective of the contract is to ensure the provision of safe and MGPS for administering of medical gases (E.g. oxygen) to patients under the care of the Authority.
An MPGS comprises a source of supply, pipeline distribution system, terminal units (to which the user connects and disconnects medical equipment) and a warning/alarm system. Systems include for, but are not limited to, provision of oxygen, nitrous oxide and medical air for respiratory and surgical applications.
To ensure the MGPS operates safely and reliably, the Authority requires a Supplier to provide regular planned preventative maintenance (PPM) to mitigate risks of faults or failures occurring. A minor issue, such as a leak in the pipeline for example, may have major consequences such as patient fatality as a result of oxygen deprivation.
Read the full description (853 more characters)
The PPM must be carried out in full accordance with the requirements of HTM 02-01 Part B (Operational Management Chapter 10 maintenance 10.1 to 10.161) and the Supplier must include all consumables and manufacturer’s identifiable parts for quarterly or annual routine servicing on all of the Authority’s medical gas pipe, plant and systems and include:
- All plant equipment servicing as per manufacturer’s recommendations
- Annual AGSS LEV testing and certification.
- Dental air and vacuum.
- Pathology Gases.
The Services detailed in the associated procurement documents are deemed to be the minimum required to be undertaken during each quarterly and annual service visit. The Supplier shall be required, from time to time, to perform any other task required as part of the service in order for the relevant system(s) to remain compliant with HTM 02-01.
Not divided into lots: Please note that the Authority issued a Planned Procurement Notice on 5 February 2025 indicating this procurement would be split into lots covering contracts for both the Nottingham City Hospital and Queen's Medical Centre (QMC) sites. However, due to timescales, the QMC contract was awarded separately. The response to the Preliminary more…
Market Engagement indicated that splitting the Nottingham City Hospital contract into lots was not appropriate for this requirement.. A link to the planned procurement notice can be found below: https://www.find-tender.service.gov.uk/Notice/007179-2025 Unfortunately, due to a system limitation with the DHSC atamis system, the Authority has been prevented from linking this notice to the previous notices published. This is because earlier notices stated the contract would be split into lots. It appears the atamis system does not allow us to publish a subsequent linked notice stating the contract would not be split into lots.- The authority expects to re-tender this requirement around 1 Dec 2032, 23:59 GMT.
How the procedure runs: The Procurement process shall constitute the following Stages: Stage 1 – Response to Supplier Information Questionnaire The submission by each Supplier of a response to the Supplier Information Questions and the assessment of each such Supplier Information Questionnaire submission received by the Authority (The Intermediate more…
Assessment). Stage 2 - Site Visit Those Suppliers shortlisted following the Intermediate Assessment of each Supplier Information Questionnaire submitted at Stage 1 of this procurement process shall be invited to attend a site visit. Stage 3 – Invitation to Tender The Authority shall invite all those Suppliers selected to participate further in this Procurement process to submit a Tender. More information regarding the procurement process can be found within the associated procurement documents including, but not limited to, section 4 of the ITT (Part A).- No preliminary market engagement: A Preliminary Market Engagement Notice was published on 11 August 2025. Please see the following link for details: https://www.find-tender.service.gov.uk/Notice/047661-2025
CPV: Repair and maintenance services of building installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£1,000,000
- Value
- £1,000,000 exc. VAT · £1,200,000 inc. VAT
- Extensions
Options shall include, but not be limited to, the following: - The Commercial Schedule is to be based on the total equipment to be maintained at the Premises for the duration of the Term. - The quantities in the Commercial Schedule are provided in good faith; however, these figures may be subject to change (E.g. the number of systems may increase or decrease following completion of a separate building project). - more…
The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of required over the Term. - Subject to the Supplier achieving a rating of Good required by relevant KPI’s, on the 2nd anniversary of the Actual Services Commencement Date, any request to increase the rates and Prices in the Commercial Schedule must be in line with the following price adjustment for inflation (PAFI)mechanism detailed in Schedule 6 of the Contract. - Details concerning the above and any other options are stated in the associated procurement documents · The Term is 2 years with the option to extend in 1-year increments to a maximum term of 10 years. Extensions shall be granted on the basis of good performance, available budgets and the Authority’s requirements.- Second stage
- 2–null candidates invited to tender
50700000 Repair and maintenance services of building installations
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (3)
- Quality — Suppliers are required to respond to a number of Scored Questions within Annex B3 of the Supplier Response Document which are intended to explain how they will meet the relevant requirements.
- Social Value — When submitting a Tender Suppliers will have the opportunity to demonstrate how their organisations will support the following Social Value Outcome: "Creating a pipeline of opportunities for the contract workforce, reducing barriers to entry for underrepresented groups.”
- Price — Price scores will be calculated based upon the lowest price submitted by Suppliers.
Conditions of participation3
- Economic & financial standing
Assessment of Supplier's Legal & financial capacity shall be based on the following: - Suppliers must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.11 of the ITT - The Authority more…
intends to enter into a contract with the successful Supplier based on the NHS Terms and Conditions for the Supply of Goods and Provision of Services with amendments. By submitting a Tender, Suppliers are agreeing to be bound by the terms of the ITT and the draft contract as issued with the ITT without further negotiation or amendment. - Any other relevant criteria as stated in the associated procurement documents - Technical & professional ability
The Authority has set Conditions of Participation as a proportionate means of ensuring that Suppliers have the legal and financial capacity and/or technical ability, to perform the contract. Supplier's responses to the Supplier Information Questions will be more…
used to assess whether the Supplier satisfies the conditions of participation for this Procurement. Suppliers must satisfy these conditions if they are to be invited to submit a Tender. If a Supplier does not satisfy the Conditions of Participation, then then the Authority may disregard its Supplier Information Questionnaire and/or Tender submission and exclude the Supplier from participating in, or progressing as part of, the Procurement process. - Condition of participationshortlisting
The Authority shall carry out an Intermediate Assessment of the responses to the Supplier Information Questions submitted prior to the Deadline for Requests to Participate. Only those Suppliers shortlisted following the Intermediate Assessment of each more…
Supplier Information Questionnaire submitted shall be selected to participate further in this Procurement process to submit a Tender.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Dec 2032
- First published
- 24 Sept 2026, 16:57 BST
- Last source update
- 24 Sept 2026, 16:57 BST
- Award evaluation window
- Submission end — 1 Sept 2026, 23:59 BST
- Authority reference
C381791- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f9f0Find a Tender- Contract terms summary
- Further details concerning payment terms can be found in the associated procurement documents.
- How it runs
The Procurement process shall constitute the following Stages: Stage 1 – Response to Supplier Information Questionnaire The submission by each Supplier of a response to the Supplier Information Questions and the assessment of each such Supplier Information Questionnaire submission received by the Authority (The Intermediate Assessment). Stage 2 - Site Visit Those Suppliers shortlisted following the Intermediate more…
Assessment of each Supplier Information Questionnaire submitted at Stage 1 of this procurement process shall be invited to attend a site visit. Stage 3 – Invitation to Tender The Authority shall invite all those Suppliers selected to participate further in this Procurement process to submit a Tender. More information regarding the procurement process can be found within the associated procurement documents including, but not limited to, section 4 of the ITT (Part A).
Review and risk notes
- Risks
Risks concerning this contract include, but may not be limited to, the following: - Changes to Health Technical Memorandum (HTM) - Expansion or reduction of the Services - Capacity Constraints - Expansion of Integrated Care Board - Budgetary Changes - Changes to the Authority's requirements. - Collaboration with more…
Partners - Termination of the relevant Queen's Medical Centre Contract Further details concerning risks may be found in the associated procurement documents.
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Expression of interest (EOI)
- 30 Jan 2026, 12:00 GMT
- Submission deadline
- 30 Jan 2026, 12:00 GMT
- Clarification deadline
- 30 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
The Authority will be administering the Procurement via the Atamis e-Tendering portal: health-family.force.com/s/Welcome ↗
Please ensure you register on the portal sufficiently ahead of time to ensure you are able to access the eventual Procurement at the earliest opportunity.
If you have any problems with the portal. you should contact the helpdesk on 0800 0988201 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
Timeline
9 published dates · Europe/London- Tender notice published282 days ago19 Dec 2025, 09:52 GMT
- Clarification questions by240 days ago30 Jan 2026, 12:00 GMT
- Expressions of interest by240 days ago30 Jan 2026, 12:00 GMT
- Submission deadline240 days ago30 Jan 2026, 12:00 GMT
- Award decision expected by25 days ago1 Sept 2026, 23:59 BST
- Assessment summaries sent3 days ago24 Sept 2026, 00:00 BST
- Latest notice published2 days ago24 Sept 2026, 16:57 BST
- Standstill endsin 9 days5 Oct 2026, 23:59 BST
- Contract startsin 65 days1 Dec 2026, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 2some still in standstill
Awarded value £1,000,0001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 31 May 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| C A Services (NI) LimitedSME1 Jan 2027 — 31 Dec 2029 · up to 31 Dec 2036Extensions: The Term is 2 years with the option to extend in 1-year increments to a maximum term of 10 years. Extensions shall be granted on the basis of good performance, available budgets and the Authority’s requirements. · Options: As set out in the Tender Notice. | £1,000,000 | 24 Sept 2026standstill to 5 Oct 2026 | Standstill |
| BeaconMedaes LtdSMEServicing and Maintenance of the Medical Gas Pipeline System at Nottingham City Hospital | — | — | Awarded |
Contracts
Servicing and Maintenance of the Medical Gas Pipeline System at Nottingham City Hospital · BeaconMedaes LtdSME
- Signed
- 31 May 2025
- Value
- £155,000
- Period
- … — 30 Nov 2028
- Status
- active
- Change The purpose of this modification to vary the existing Contract for provision of Maintenance of the Medical Gas System at Nottingham City Hospital to include for routine replacement of the medical gas hoses located on the Trust's pendant systems — Need for additional works, services or supplies by the original contractor/concessionaire: The previous contract with HAC Technical Gas Services Ltd (The Previous Supplier) was varied to<br/>include this requirement to generate efficiencies. However, the contract was terminated following the<br/>Previous Supplier entering administration.<br/><br/>It is understood the details of the pendant system assets were not provided to the Trust prior to the<br/>Previous Supplier entering administration. Therefore, these items were not included in the current<br/>contract.<br/><br/>It was intended that the servicing to these assets be carried out following tender for the replacement<br/>contract (2025/S 000-084740), however, owing to delays to the procurement timetable, these assets require<br/>maintenance under the current contr
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Notice history
11 events · 4 releases on Find a Tender · since 19 Dec 2025- Contract signature expected6 Oct 2026, 23:59 BSTscheduled
- Contract award notice published24 Sept 2026, 16:57 BSTUK6
- Status changed to complete24 Sept 2026, 16:57 BST
- Procurement method changed24 Sept 2026, 16:57 BST
- Buyer details updated24 Sept 2026, 16:57 BST
- Published value updated30 Jul 2026, 16:20 BSTwas £1,000,000
- Status changed30 Jul 2026, 16:20 BST
- Procurement method changed30 Jul 2026, 16:20 BST
- Buyer details updated30 Jul 2026, 16:20 BST
- Tender notice published19 Dec 2025, 10:13 GMTUK4
- Tender notice published19 Dec 2025, 09:52 GMTUK4
Published amendments (1)
Unfortunately, due to a system limitation with the DHSC atamis system, the Authority has been prevented from linking this notice to the previous notices published. This is because earlier notices stated the contract would be split into lots. It appears the atamis system does not allow us to publish a subsequent linked notice stating the contract would not be split into lots. We have updated earlie…
Routine re-releases (4)
- 2025-12: 1 release · 19 Dec 2025
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview bodyReview contact point
Bidders & participating suppliers
2 commercial parties on the notice- BeaconMedaes LtdAwarded supplier
- C A Services (NI) LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declaration
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender