Service, Maintenance and Repair of Mechanical Ventilation Heat Recovery Systems and Air Source Heat Pump Systems

Official notice

Authority: London Borough of Newham (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: London (UKI4)

Planned pipeline value£500,000pipeline notice, not a live tender

Tender notice expected 26 Nov 2025from the planned procurement notice

Contract term 3 yrsends 5 Apr 2029 · up to 5 Apr 2031 with extensions · starts 6 Apr 2026

What is being bought

Published requirement description

The London Borough of Newham is responsible for the maintenance and repair of a number of new-build properties. The new builds have a combination of air source heat pumps (ASHP) and mechanical ventilation heat recovery (MVHR) installed. It is essential that a programme of servicing is in place to ensure compliance with industry and manufacturer standards.

The proposed contract is for a 3-year period with the option to extend for a further 2-years, (3+1+1) subject to satisfactory performance of the contract.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1PlannedRenewal 3 yrsSMEPublished value£500,000

Contract period: 6 Apr 2026 – 5 Apr 2029 (3 yrs) · up to 5 Apr 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: LondonEligibility: SME eligible

Extensions: The 3-year contract may be extended for a year and then a further year subject to satisfactory performance by the contractor.

50000000 Repair and maintenance services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Oct 2025, 15:30 GMT
Last source update: 28 Oct 2025, 15:30 GMT
FTS notice number: 2025/S 000-069067
Latest notice: Planned procurement notice (UK3)
Classification (CPV): Repair and maintenance services
Delivery area: London (UKI4)
Official registry OCID: ocds-h6vhtk-05d583 Find a Tender

How it was run

Official notice

Submission deadline: 20 Jan 2026, 23:59 GMT
Electronic submission: Allowed

Timeline

28 Oct 2025 → 6 Apr 2026 · 4 dates

Planning notice published366 days ago
28 Oct 2025, 15:30 GMT
Tender notice expected336 days ago
26 Nov 2025, 23:59 GMT
Submission deadline281 days ago
20 Jan 2026, 23:59 GMT
Contract starts206 days ago
6 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Planned procurement notice published
28 Oct 2025, 15:30 GMT
UK3

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

London Borough of Newham

Contracting authorityPublic authority - sub-central government GB-PPON: PYBN-4422-TNXJ London Borough of Newham, London, London, E16 2QUContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender28 Oct 2025, 15:30 GMT