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Find a TenderAwardedContract details notice
Published 1 Sept 2025, 11:03 BST

Official UK procurement notice

Service and Maintenance of Kitchen Ventilation Equipment at Educational Establishments and Council Premises

Official notice

Authority: Salford City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50) Delivery: North West (UKD3)
Published estimate£124,000≈ £62k / year · £124,000 inc. VAT34.5% below published estimate
Submissions closed 19 Sept 2025awarded 5 Nov 2025
Awarded to Barlows (UK) Ltd
Contract term 2 yrsends 14 Nov 2029 · up to 15 Nov 2029 with extensions · starts 15 Nov 2027

What is being bought

Published requirement description

The contract calls for the provision of both a responsive maintenance service for the

kitchen ventilation equipment across all Citywide facilities and an annual service at each

premise of the same equipment in accordance with relative legislation

CPV: Kitchen equipment · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£124,000
Contract period: 15 Nov 2027 – 14 Nov 2029 (2 yrs) · up to 15 Nov 2029 with extensionsValue: £124,000 exc. VAT · £124,000 inc. VAT
Delivery: North West
Extensions: 2+1+1
39221000 Kitchen equipment50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 55% Price 45%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Sept 2025, 11:03 BST
Last source update
16 Dec 2025, 08:26 GMT
Authority reference
S1100
FTS notice number
2025/S 000-052722
Latest notice
Contract details notice (UK7)
Classification (CPV)
Kitchen equipmentRepair and maintenance services
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-059117 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2025, 14:00 BST
Clarification deadline
12 Sept 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

1 Sept 2025 → 15 Nov 2027 · 5 dates
  1. Tender notice published
    1 Sept 2025, 11:03 BST
  2. Clarification questions by
    12 Sept 2025, 16:00 BST
  3. Submission deadline399 days ago
    19 Sept 2025, 14:00 BST
  4. Latest notice published311 days ago
    16 Dec 2025, 08:26 GMT
  5. Today
    23 Oct 2026
  6. Contract startsin 388 days
    15 Nov 2027

Notice history

5 events · 3 releases on Find a Tender · since 1 Sept 2025
  1. Tender notice published
    1 Sept 2025, 11:03 BST
    UK4
  2. Contract award notice published
    21 Nov 2025, 09:39 GMT
    UK6
  3. Status changed to complete
    21 Nov 2025, 09:39 GMT
  4. Contract signature expected
    3 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    16 Dec 2025, 08:26 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £81,2001 award exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 5 Nov 2025
Awarded toValueDateStatus
Barlows (UK) Ltd5 Dec 2025 – 3 Dec 2027 · up to 3 Dec 2029Extensions: 12 months plus 2£81,2005 Nov 2025Awarded

Contracts

  • Contract 1 · Barlows (UK) Ltd

    Signed
    5 Nov 2025
    Value
    £81,200
    Period
    5 Dec 2025 – 3 Dec 2027 · up to 3 Dec 2029 with extensions
    Status
    active
    Extensions
    2 x 12 months

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders10—

Contracting authority & participating public bodies

Salford City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRCJ-7674-MRWM Civic Centre, Chorley Road, Swinton, Manchester, North West, M27 5DAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • BARLOWS (U.K.) LIMITEDAwarded supplierGB-COH: 02857344GB-PPON: PNVV-1789-NCLY Clifford House, Malpas, North West, SY14 8LUContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender