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Published 16 Apr 2026, 10:21 BST

Official UK procurement notice

Service and Maintenance of Air Quality Monitoring Stations 2026

Official notice

Authority: Kingston upon Thames Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£95,000≈ £19k / year · £114,000 inc. VAT
Submissions closed 15 May 2026
Contract term 5 yrsends 30 Jun 2031 · starts 1 Jul 2026

What is being bought

Published requirement description

The contract is for the service and maintenance of air quality monitoring stations within the London Borough of Sutton. The Royal Borough of Kingston upon Thames (RBK) and the London Borough of Sutton (LBS) have merged services to create a Shared Environment Service which will hereafter be referred to as ‘The Council’. There are currently 3 air quality monitoring sites located within RBK (KT4, KT5 and KT6). There are currently 4 air quality monitoring sites within LBS (ST4, ST5, ST6, ST8). Details of the sites and monitors located within each monitoring station can be found on the LondonAir website. In order to review and assess air quality as part of the duties under London Local Air Quality Management, air quality monitoring stations are operated throughout both boroughs. There is a requirement for the air quality monitoring data to be used in the Review and Assessment process and the rates of data capture need to be the highest possible. Consequently, the equipment needs to be regularly serviced and maintained. There also needs to be swift responses to faults which are reported in order to minimise the loss of air quality monitoring data. Early diagnosis and notification of potential faults is encouraged so that corrective intervention can be programmed. The contract will need to represent value for money for the Council while offering a high quality service to the client. The operation of an air quality monitoring network is a measure that is included in both of the boroughs’ Air Quality Action Plans. The collection of reliable data helps to inform the effectiveness of the other measures that are being implemented to improve air quality across the boroughs and the data is included within the statutorily required Annual Status Report. invoice annually.

CPV: Sewage, refuse, cleaning and environmental services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEPublished value£95,000
Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs)Value: £95,000 exc. VAT · £114,000 inc. VAT
Delivery: UKEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    The Council wishes to determine whether the wage rates to be paid to those employees of the winning bidder who will be engaged in the provision of the services and which have been allowed for within the winning bid, will meet or exceed the current published Living Wage rates. When submitting bids, Tenderers must take this into consideration and include within their bid submissions the following information:

    Details of actual wage rates and an indication of whether these meet or exceed current rates for Living Wage.

    Tenderers must note that it is the intention of the Council not to contract any supplier who does not comply with the Living Wage. The evaluation of tenders, so far as it is affected by wage rates, will be confined to the actual wage rates provided for in the tender.

    If the bid information discloses that the bid DOES NOT allow for the Tenderer’s employees to be paid wage rates which meet or exceed the current published Living Wage rates, the bid will be disqualified.

    1. Quality Questions

    Please respond to the online Quality Method Statement questions for the contract using the response fields in this template document and upload this as an attachment in response to each online method statement question as required

    If you have additional attachments or documents with your response please state this as part of your response, this will need to be in line with the specified word limit.

    The Authority will exclude organisations that fail to meet the minimum score required from consideration of an award for this tender.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price: Cost of the tender for the full contract term
  • Quality : Quality scored through 6 method statements
Conditions of participation1
  • Condition of participation

    The Council wishes to determine whether the wage rates to be paid to those employees of the winning bidder who will be engaged in the provision of the services and which have been allowed for within the winning bid, will meet or exceed the current published Living Wage rates. When submitting bids, Tenderers must take this into consideration and include within their bid submissions the following information:

    Details of actual wage rates and an indication of whether these meet or exceed current rates for Living Wage.

    Tenderers must note that it is the intention of the Council not to contract any supplier who does not comply with the Living Wage. The evaluation of tenders, so far as it is affected by wage rates, will be confined to the actual wage rates provided for in the tender.

    If the bid information discloses that the bid DOES NOT allow for the Tenderer’s employees to be paid wage rates which meet or exceed the current published Living Wage rates, the bid will be disqualified.

    1. Quality Questions

    Please respond to the online Quality Method Statement questions for the contract using the response fields in this template document and upload this as an attachment in response to each online method statement question as required

    If you have additional attachments or documents with your response please state this as part of your response, this will need to be in line with the specified word limit.

    The Authority will exclude organisations that fail to meet the minimum score req…

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Apr 2026, 10:21 BST
Last source update
16 Apr 2026, 10:21 BST
Authority reference
DN812956
FTS notice number
2026/S 000-034529
Latest notice
Tender notice (UK4)
Classification (CPV)
Sewage, refuse, cleaning and environmental services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0683cd Find a Tender

How it was run

Official notice
Submission deadline
15 May 2026, 12:00 BST
Clarification deadline
15 May 2026, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Apr 2026 → 1 Jul 2026 · 4 dates
  1. Tender notice published189 days ago
    16 Apr 2026, 10:21 BST
  2. Clarification questions by160 days ago
    15 May 2026, 12:00 BST
  3. Submission deadline160 days ago
    15 May 2026, 12:00 BST
  4. Contract starts113 days ago
    1 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    16 Apr 2026, 10:21 BST
    UK4

Contracting authority & participating public bodies

The Royal Borough of Kingston upon Thames

Contracting authorityPublic authority - sub-central government GB-PPON: PWRN-9366-HZGV Guildhall 2, Kingston upon Thames, London, KT1 1EUContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender