View official notice ↗Official source
INVITATION TO TENDER DARTMOOR FOREST PARISH COUNCIL SENSORY GARDEN PROJECT 1. GENERAL INFORMATION Dartmoor Forest Parish Council (DFPC) invites tenders for the design, construction, and community engagement of a new sensory garden. The Council is committed to delivering an inclusive, accessible, and sustainable outdoor space that enhances wellbeing and biodiversity. 2. PROJECT VISION The Sensory Garden will be a calm, therapeutic environment designed to stimulate the senses through planting, materials, sound, and interaction. It will support residents, visitors, and vulnerable groups, providing opportunities for relaxation, education, and community cohesion. The project will transform a designated site within the parish into a multi-sensory garden, designed to: Promote mental health and wellbeing Provide an inclusive space for all abilities Encourage community use and interaction Enhance biodiversity and environmental sustainability Support educational and therapeutic activities The garden is expected to include: Sensory planting (colour, scent, texture, seasonal interest) Accessible paths and seating areas Sensory features (e.g. water, sound, tactile installations) Interpretation and educational signage Wildlife-friendly habitats 3. SITE DESCRIPTION The site is located within Dartmoor Forest Parish. It is an open, in the centre of the village. It is at the top of Bellever Close where it meets Tavistock Road, suitable for transformation into a sensory garden. The site is approximately 15m x 15m and is currently grassed. 4. DELIVERY STRUCTURE (LOTS) This tender is divided into three Lots. Bidders may apply for one, two, or all three Lots. Lot 1 - Design Lot 2 - Build / Construction Lot 3 - Community Engagement Lot 1 - Design Development of a detailed sensory garden design Site assessment and concept development Accessibility and inclusivity considerations Planting plans and material specifications Costed design proposal Support with planning (if required) Lot 2 - Build / Construction Site preparation and groundwork Construction of paths Installation of sensory elements Compliance with health, safety, and environmental regulations Waste management and site clearance Project delivery within agreed timeline and budget Lot 3 - Community Engagement Engagement with local residents, schools, and groups Workshops and co-design sessions Volunteer coordination Educational activities linked to the garden Ongoing community involvement strategy Support for long-term ownership and stewardship 5. PROJECT BUDGET Total indicative budget: £28525 (inc VAT). Lot 1 - Design: £3,350 - £4,025 Lot 2 - Build: £15,000 - £20,000 Lot 3 - Community Engagement: £3,500 - £4,500 Contingency: £4,000 (client held) 6. MAIN OBJECTIVES The project will deliver measurable outcomes as follows: • Creation of a Sensory Garden Output: Development of one fully accessible sensory garden Measurement: Completion and public accessibility of the site • Health and Wellbeing Benefits Output: Provision of a therapeutic outdoor environment Measurement: Positive user feedback and community usage levels • Community Engagement Output: Active involvement of local people in design and/or delivery Measurement: Number of participants and engagement activities • Biodiversity Enhancement Output: Inclusion of wildlife-friendly planting and habitats Measurement: Increased biodiversity indicators (qualitative/observational) 7. EXPECTED DELIVERABLES Depending on the lot(s) applied for, contractors will be expected to deliver: Design- concept, technical plans, planting schemes. Final garden design and plans Planting schedules Accessibility compliance Budget estimate Build- groundworks, surfacing, fencing, planting, installation of features Completed garden in line with agreed design Installation of all features and infrastructure Health & safety compliance documentation Completion report Community Engagement- workshops, volunteer coordination, events, evaluation. Engagement plan and delivery Workshop facilitation Volunteer involvement Final engagement report 8. PROPOSAL REQUIREMENTS Your submission should include: • Clearly stated lot(s) applied for • Methodology for delivery • Relevant experience and case studies • Project timeline and milestones • Team structure and key personnel • Pricing (fixed cost, excluding VAT) • Any subcontracting arrangements • Tender prices must include all costs (labour, materials, travel, etc.). 9. PROJECT TIMESCALES Milestone Tender Published Deadline for Questions Date 5th May 2026 15th May 2026 Tender Submission Deadline 25th May 2026 Contractor Appointment Project Start Project Completion 10. SUBMISSIONS 26th May 2026 27th May 2026 23rd December 2027 Tenders must be submitted by email to: Clerk@Dartmoorforestparishcouncil.gov.uk Subject line: "Sensory Garden Tender Submission - Dartmoor Forest Parish Council" Late submissions will not be accepted. 11. REQUIRED INFORMATION 1. Organisation Details Name, address, contact details Company registration and VAT number (if applicable) 2. Insurance Public Liability (£5 million minimum) Employer's Liability (£10 million minimum) Professional Indemnity (if applicable) 3. Relevant Experience Up to three examples of similar projects References and contact details 4. Project Management Timeline and delivery approach Communication strategy 5. Customer Service Complaints procedure Resource management approach 10. COMPLIANCE REQUIREMENTS Contractors must comply with: Health and Safety legislation Equality Act 2010 Environmental regulations Living Wage requirements Human Rights Act 1998 GDPR and Data Protection 12. EVALUATION CRITERIA Tenders will be evaluated based on: Criteria Score Quality of Proposal Sustainability & Accessibility Relevant Experience Criteria 30 25 15 Score Project Delivery & Communication 10 Value for Money 20 13. FORM OF TENDER Organisation Name: Date: I/We confirm that: This submission is bona fide and competitive We have not colluded with other bidders We accept the terms set out in this tender Signature: ___________________________ Name: _______________________________ Position: ____________________________ Organisation: ________________________ Date: _______________________________ NOTES Dartmoor Forest Parish Council reserves the right not to award the contract Tenders must remain valid for 90 days The Council is not obliged to accept the lowest bid
UKK, GB · UKK, GB · UKK, GB
Development of a detailed sensory garden design Site assessment and concept development Accessibility and inclusivity considerations Planting plans and material specifications Costed design proposal Support with planning (if required)
Site preparation and groundwork Construction of paths Installation of sensory elements Compliance with health, safety, and environmental regulations Waste management and site clearance Project delivery within agreed timeline and budget
Engagement with local residents, schools, and groups Workshops and co-design sessions Volunteer coordination Educational activities linked to the garden Ongoing community involvement strategy Support for long-term ownership and stewardship
| Item | Category | Quantity |
|---|---|---|
| 1 | Computer-aided design (CAD) software package, Architectural design services | Not published |
| 2 | Construction work | Not published |
| 3 | Educational games, Training services | Not published |
Benchmarked against retained Find a Tender procedures with CPV division 37. The category anchor is Educational games (37524100); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.
| Comparison set | Procedures | Reported bids per procedure | Named award suppliers | Price evidence |
|---|---|---|---|---|
| Market: CPV division 37 | 494 | 5 median · 58 average (180 of 494 with a bid count) | 5.6 average (186 of 494 with named award suppliers) | Not published |
| Same buyer | 0 | Not published | Not published | Not published |
| Delivery region: UKK | 54 | 3 median · 3.3 average (11 of 54 with a bid count) | 1 average (11 of 54 with named award suppliers) | Not published |
| Similar published value (0.5×–2×) | 32 | Not published | Not published | Not published |
“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.
Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.
No planning milestones published.
No linked framework, prior procurement or reprocurement published.
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-069445 |
|---|---|
| Latest release ID | 042326-2026 |
| Latest release timestamp | Fri May 08 2026 09:26:47 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | https://www.find-tender.service.gov.uk/Notice/042326-2026 |
| Tender status | active |
| Procurement method | open |
| Procurement method details | Below threshold - open competition |
| Main procurement category | works |
| Above threshold | No |
| Legal basis | 2023/54 |
| Tender period: start | Not published |
| Tender period: end | 2026-05-25T23:59:59+01:00 |
| Expression of interest deadline | Not published |
| Enquiry deadline | 2026-05-15T23:59:59+01:00 |
| Award period: start | Not published |
| Award period: end | Not published |
| Submission method details | clerk@dartmoorforestparishcouncil.gov.uk https://www.dartmoorforestparishcouncil.gov.uk/ Coombe Farm Lake Sourton Devon EX20 4HQ |
| Submission languages | Not published |
| Electronic catalogue policy | Not published |
| Total tender value | £23,770 |
| Tender lots in source | 3 |
| Tender items in source | 3 |
| Tender documents in source | 2 |
| Awards in latest release | 0 |
| Contracts in latest release | 0 |
| Parties in latest release | 1 |
| Date | Event | Reference |
|---|---|---|
| 8 May 2026 | tender | 042326-2026 |
Unmodified official OCDS data retained by Tenderline for this procurement process.
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"description": "INVITATION TO TENDER \nDARTMOOR FOREST PARISH COUNCIL SENSORY GARDEN PROJECT \n1. GENERAL INFORMATION \nDartmoor Forest Parish Council (DFPC) invites tenders for the design, construction, and \ncommunity engagement of a new sensory garden. The Council is committed to delivering an \ninclusive, accessible, and sustainable outdoor space that enhances wellbeing and biodiversity. \n2. PROJECT VISION \nThe Sensory Garden will be a calm, therapeutic environment designed to stimulate the senses \nthrough planting, materials, sound, and interaction. It will support residents, visitors, and \nvulnerable groups, providing opportunities for relaxation, education, and community cohesion. \nThe project will transform a designated site within the parish into a multi-sensory garden, \ndesigned to: \nPromote mental health and wellbeing \nProvide an inclusive space for all abilities \nEncourage community use and interaction \nEnhance biodiversity and environmental sustainability \nSupport educational and therapeutic activities \nThe garden is expected to include: \nSensory planting (colour, scent, texture, seasonal interest) \nAccessible paths and seating areas \nSensory features (e.g. water, sound, tactile installations) \nInterpretation and educational signage \nWildlife-friendly habitats \n3. \nSITE DESCRIPTION \nThe site is located within Dartmoor Forest Parish. It is an open, in the centre of the village. It is \nat the top of Bellever Close where it meets Tavistock Road, suitable for transformation into a \nsensory garden. The site is approximately 15m x 15m and is currently grassed. \n4. DELIVERY STRUCTURE (LOTS) \nThis tender is divided into three Lots. Bidders may apply for one, two, or all three Lots. \nLot 1 - Design \nLot 2 - Build / Construction \nLot 3 - Community Engagement \nLot 1 - Design \nDevelopment of a detailed sensory garden design \nSite assessment and concept development \nAccessibility and inclusivity considerations \nPlanting plans and material specifications \nCosted design proposal \nSupport with planning (if required) \nLot 2 - Build / Construction \nSite preparation and groundwork \nConstruction of paths \nInstallation of sensory elements \nCompliance with health, safety, and environmental regulations \nWaste management and site clearance \nProject delivery within agreed timeline and budget \nLot 3 - Community Engagement \nEngagement with local residents, schools, and groups \nWorkshops and co-design sessions \nVolunteer coordination \nEducational activities linked to the garden \nOngoing community involvement strategy \nSupport for long-term ownership and stewardship \n5. PROJECT BUDGET \nTotal indicative budget: £28525 (inc VAT). \nLot 1 - Design: £3,350 - £4,025 \nLot 2 - Build: £15,000 - £20,000 \nLot 3 - Community Engagement: £3,500 - £4,500 \nContingency: £4,000 (client held) \n6. MAIN OBJECTIVES \nThe project will deliver measurable outcomes as follows: \n• Creation of a Sensory Garden \nOutput: Development of one fully accessible sensory garden \nMeasurement: Completion and public accessibility of the site \n• Health and Wellbeing Benefits \nOutput: Provision of a therapeutic outdoor environment \nMeasurement: Positive user feedback and community usage levels \n• Community Engagement \nOutput: Active involvement of local people in design and/or delivery \nMeasurement: Number of participants and engagement activities \n• Biodiversity Enhancement \nOutput: Inclusion of wildlife-friendly planting and habitats \nMeasurement: Increased biodiversity indicators (qualitative/observational) \n7. EXPECTED DELIVERABLES \nDepending on the lot(s) applied for, contractors will be expected to deliver: \nDesign- concept, technical plans, planting schemes. \nFinal garden design and plans \nPlanting schedules \nAccessibility compliance \nBudget estimate \nBuild- groundworks, surfacing, fencing, planting, installation of features \nCompleted garden in line with agreed design \nInstallation of all features and infrastructure \nHealth & safety compliance documentation \nCompletion report \nCommunity Engagement- workshops, volunteer coordination, events, evaluation. \nEngagement plan and delivery \nWorkshop facilitation \nVolunteer involvement \nFinal engagement report \n8. PROPOSAL REQUIREMENTS \nYour submission should include: \n• Clearly stated lot(s) applied for \n• Methodology for delivery \n• Relevant experience and case studies \n• Project timeline and milestones \n• Team structure and key personnel \n• Pricing (fixed cost, excluding VAT) \n• Any subcontracting arrangements \n• Tender prices must include all costs (labour, materials, travel, etc.). \n9. PROJECT TIMESCALES \nMilestone \nTender Published \nDeadline for Questions \nDate \n5th May 2026 \n15th May 2026 \nTender Submission Deadline 25th May 2026 \nContractor Appointment \nProject Start \nProject Completion \n10. SUBMISSIONS \n26th May 2026 \n27th May 2026 \n23rd December 2027 \nTenders must be submitted by email to: \nClerk@Dartmoorforestparishcouncil.gov.uk \nSubject line: \n\"Sensory Garden Tender Submission - Dartmoor Forest Parish Council\" \nLate submissions will not be accepted. \n11. REQUIRED INFORMATION \n1. Organisation Details \nName, address, contact details \nCompany registration and VAT number (if applicable) \n2. Insurance \nPublic Liability (£5 million minimum) \nEmployer's Liability (£10 million minimum) \nProfessional Indemnity (if applicable) \n3. Relevant Experience \nUp to three examples of similar projects \nReferences and contact details \n4. Project Management \nTimeline and delivery approach \nCommunication strategy \n5. Customer Service \nComplaints procedure \nResource management approach \n10. COMPLIANCE REQUIREMENTS \nContractors must comply with: \nHealth and Safety legislation \nEquality Act 2010 \nEnvironmental regulations \nLiving Wage requirements \nHuman Rights Act 1998 \nGDPR and Data Protection \n12. EVALUATION CRITERIA \nTenders will be evaluated based on: \nCriteria \nScore \nQuality of Proposal \nSustainability & Accessibility \nRelevant Experience \nCriteria \n30 \n25 \n15 \nScore \nProject Delivery & Communication 10 \nValue for Money \n20 \n13. FORM OF TENDER \nOrganisation Name: \nDate: \nI/We confirm that: \nThis submission is bona fide and competitive \nWe have not colluded with other bidders \nWe accept the terms set out in this tender \nSignature: ___________________________ \nName: _______________________________ \nPosition: ____________________________ \nOrganisation: ________________________ \nDate: _______________________________ \nNOTES \nDartmoor Forest Parish Council reserves the right not to award the contract \nTenders must remain valid for 90 days \nThe Council is not obliged to accept the lowest bid",
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"title": "Sensory Garden",
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"description": "INVITATION TO TENDER \nDARTMOOR FOREST PARISH COUNCIL SENSORY GARDEN PROJECT \n1. GENERAL INFORMATION \nDartmoor Forest Parish Council (DFPC) invites tenders for the design, construction, and \ncommunity engagement of a new sensory garden. The Council is committed to delivering an \ninclusive, accessible, and sustainable outdoor space that enhances wellbeing and biodiversity. \n2. PROJECT VISION \nThe Sensory Garden will be a calm, therapeutic environment designed to stimulate the senses \nthrough planting, materials, sound, and interaction. It will support residents, visitors, and \nvulnerable groups, providing opportunities for relaxation, education, and community cohesion. \nThe project will transform a designated site within the parish into a multi-sensory garden, \ndesigned to: \nPromote mental health and wellbeing \nProvide an inclusive space for all abilities \nEncourage community use and interaction \nEnhance biodiversity and environmental sustainability \nSupport educational and therapeutic activities \nThe garden is expected to include: \nSensory planting (colour, scent, texture, seasonal interest) \nAccessible paths and seating areas \nSensory features (e.g. water, sound, tactile installations) \nInterpretation and educational signage \nWildlife-friendly habitats \n3. \nSITE DESCRIPTION \nThe site is located within Dartmoor Forest Parish. It is an open, in the centre of the village. It is \nat the top of Bellever Close where it meets Tavistock Road, suitable for transformation into a \nsensory garden. The site is approximately 15m x 15m and is currently grassed. \n4. DELIVERY STRUCTURE (LOTS) \nThis tender is divided into three Lots. Bidders may apply for one, two, or all three Lots. \nLot 1 - Design \nLot 2 - Build / Construction \nLot 3 - Community Engagement \nLot 1 - Design \nDevelopment of a detailed sensory garden design \nSite assessment and concept development \nAccessibility and inclusivity considerations \nPlanting plans and material specifications \nCosted design proposal \nSupport with planning (if required) \nLot 2 - Build / Construction \nSite preparation and groundwork \nConstruction of paths \nInstallation of sensory elements \nCompliance with health, safety, and environmental regulations \nWaste management and site clearance \nProject delivery within agreed timeline and budget \nLot 3 - Community Engagement \nEngagement with local residents, schools, and groups \nWorkshops and co-design sessions \nVolunteer coordination \nEducational activities linked to the garden \nOngoing community involvement strategy \nSupport for long-term ownership and stewardship \n5. PROJECT BUDGET \nTotal indicative budget: £28525 (inc VAT). \nLot 1 - Design: £3,350 - £4,025 \nLot 2 - Build: £15,000 - £20,000 \nLot 3 - Community Engagement: £3,500 - £4,500 \nContingency: £4,000 (client held) \n6. MAIN OBJECTIVES \nThe project will deliver measurable outcomes as follows: \n• Creation of a Sensory Garden \nOutput: Development of one fully accessible sensory garden \nMeasurement: Completion and public accessibility of the site \n• Health and Wellbeing Benefits \nOutput: Provision of a therapeutic outdoor environment \nMeasurement: Positive user feedback and community usage levels \n• Community Engagement \nOutput: Active involvement of local people in design and/or delivery \nMeasurement: Number of participants and engagement activities \n• Biodiversity Enhancement \nOutput: Inclusion of wildlife-friendly planting and habitats \nMeasurement: Increased biodiversity indicators (qualitative/observational) \n7. EXPECTED DELIVERABLES \nDepending on the lot(s) applied for, contractors will be expected to deliver: \nDesign- concept, technical plans, planting schemes. \nFinal garden design and plans \nPlanting schedules \nAccessibility compliance \nBudget estimate \nBuild- groundworks, surfacing, fencing, planting, installation of features \nCompleted garden in line with agreed design \nInstallation of all features and infrastructure \nHealth & safety compliance documentation \nCompletion report \nCommunity Engagement- workshops, volunteer coordination, events, evaluation. \nEngagement plan and delivery \nWorkshop facilitation \nVolunteer involvement \nFinal engagement report \n8. PROPOSAL REQUIREMENTS \nYour submission should include: \n• Clearly stated lot(s) applied for \n• Methodology for delivery \n• Relevant experience and case studies \n• Project timeline and milestones \n• Team structure and key personnel \n• Pricing (fixed cost, excluding VAT) \n• Any subcontracting arrangements \n• Tender prices must include all costs (labour, materials, travel, etc.). \n9. PROJECT TIMESCALES \nMilestone \nTender Published \nDeadline for Questions \nDate \n5th May 2026 \n15th May 2026 \nTender Submission Deadline 25th May 2026 \nContractor Appointment \nProject Start \nProject Completion \n10. SUBMISSIONS \n26th May 2026 \n27th May 2026 \n23rd December 2027 \nTenders must be submitted by email to: \nClerk@Dartmoorforestparishcouncil.gov.uk \nSubject line: \n\"Sensory Garden Tender Submission - Dartmoor Forest Parish Council\" \nLate submissions will not be accepted. \n11. REQUIRED INFORMATION \n1. Organisation Details \nName, address, contact details \nCompany registration and VAT number (if applicable) \n2. Insurance \nPublic Liability (£5 million minimum) \nEmployer's Liability (£10 million minimum) \nProfessional Indemnity (if applicable) \n3. Relevant Experience \nUp to three examples of similar projects \nReferences and contact details \n4. Project Management \nTimeline and delivery approach \nCommunication strategy \n5. Customer Service \nComplaints procedure \nResource management approach \n10. COMPLIANCE REQUIREMENTS \nContractors must comply with: \nHealth and Safety legislation \nEquality Act 2010 \nEnvironmental regulations \nLiving Wage requirements \nHuman Rights Act 1998 \nGDPR and Data Protection \n12. EVALUATION CRITERIA \nTenders will be evaluated based on: \nCriteria \nScore \nQuality of Proposal \nSustainability & Accessibility \nRelevant Experience \nCriteria \n30 \n25 \n15 \nScore \nProject Delivery & Communication 10 \nValue for Money \n20 \n13. FORM OF TENDER \nOrganisation Name: \nDate: \nI/We confirm that: \nThis submission is bona fide and competitive \nWe have not colluded with other bidders \nWe accept the terms set out in this tender \nSignature: ___________________________ \nName: _______________________________ \nPosition: ____________________________ \nOrganisation: ________________________ \nDate: _______________________________ \nNOTES \nDartmoor Forest Parish Council reserves the right not to award the contract \nTenders must remain valid for 90 days \nThe Council is not obliged to accept the lowest bid",
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