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Published 20 Apr 2022, 16:00 BST

Official UK procurement notice

Senior Technical Architect · UK public procurement notice

Official notice

Authority: Cardiff and Vale University Health Board (Central government)·Consortium: 6 public authorities

Framework agreement7 lotsServicesRestricted procedure
Framework ceiling (notional)£2,500,000,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 21 Nov 2022awarded 27 Jul 2026
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

This contract is an extension to the current Senior Technical Architect contract, which expires 31st July 2026. As this contract will now exceed 25k GBP, a POR and RFA are required. This extension will be procured as a new appointment (direct award to Hays through CCS) to cover the full period from August to September via the Non Clinical Staffing Framework (CCS), Lot 3: IT Professionals to ensure compliance.

New requirements have arisen from the MHCS Next Data Migration Strategy (only concluded in March 2026), the delivery of which rests on the procurement of the Senior Technical Architect who will be responsible for leading on workshops focused specifically on the following outputs:

Cohort mapping

The MHCS Next Data Migration Strategy developed in March 2026 determined that it will not be possible to transition services to the new EPR in a ‘big bang’ approach but there will instead require a phased approach of groups or ‘cohorts’ of services. The project requires guidance around how services, pathways, data and users will be organised into migration cohorts to ensure the migration is delivered safely and without disrupting clinical or operational processes as well as rationale for rollout order to be developed.

Data scope

CAV UHB has built a highly tailored Paris environment over more than two decades, with extensive configurations, custom workflows and more than 1,700 Crystal Reports created to meet operational, clinical and reporting needs. It is necessary to determine which data will be migrated to the new system(s), and which data will be archived as well as how data will be accessed. This determination requires the involvement of clinical and other key stakeholders in discussions led by highly specialised technical expertise.

Data quality approach

Before migrating data into the future system(s), CAV UHB must define a clear approach to data integrity checking, cleansing, and validation. This includes agreeing what needs to be checked, when checks occur, and how issues are addressed to ensure high quality data enters – and is confirmed within – the new system. There is an opportunity to begin this work early in the programme and front load elements of the effort to reduce pressure later in the migration lifecycle.

CPV: Personnel services except placement and supply services · Placement services of office-support personnel · Placement services of personnel · Recruitment services · Supply services of commercial or industrial workers · Supply services of office personnel · Systems and technical consultancy services

How this framework works

From the published notice
Bids received
318 bids received · 2 suppliers appointed

Lots and requirements (7)Procurement structure

7 lots · all with a published value · evaluation weights differ by lot
Lot #1Admin & ClericalCancelled UK, WalesPublished value£215,000,000

The contract for the Senior Technical Architect awarded 1st April 2026 has been extended and uplifted until 30th September 2026. This uplift increases the contract value to over 25k GBP, therefore a new appointment with a new Procurement Outcome Report and RFA are required to remain compliant.

New requirements have arisen from the MHCS Next Data Migration Strategy (only concluded in March 2026), the delivery of which rests on the procurement of the Senior Technical Architect who will be responsible for leading on workshops focused specifically on the following outputs:

Cohort mapping

The MHCS Next Data Migration Strategy developed in March 2026 determined that it will not be possible to transition services to the new EPR in a ‘big bang’ approach but there will instead require a phased approach of groups or ‘cohorts’ of services. The project requires guidance around how services, pathways, data and users will be organised into migration cohorts to ensure the migration is delivered safely and without disrupting clinical or operational processes as well as rationale for rollout order to be developed.

Data scope

CAV UHB has built a highly tailored Paris environment over more than two decades, with extensive configurations, custom workflows and more than 1,700 Crystal Reports created to meet operational, clinical and reporting needs. It is necessary to determine which data will be migrated to the new system(s), and which data will be archived as well as how data will be accessed. This determination requires the involvement of clinical and other key stakeholders in discussions led by highly specialised technical expertise.

Data quality approach

Before migrating data into the future system(s), CAV UHB must define a clear approach to data integrity checking, cleansing, and validation. This includes agreeing what needs to be checked, when checks occur, and how issues are addressed to ensure high quality data enters – and is confirmed within – the new system. There is an opportunity to begin this work early in the programme and front load elements of the effort to reduce pressure later in the migration lifecycle.

Outputs Required:

A new contract is required for the services of Senior Technical Architect at a rate of

2.5 days per week. The Senior Technical Architect is responsible for providing consultancy in defining the underlying architecture of the MHCS Next Archive Viewer solution and ensuring alignment with local national and industry standards. The work completed so far has been paid for, and these additional costs are within the approved Connecting Care budget. Additional information: Contract was procured as a direct award to Hays Specialist Recruitment Limited via CCS RM6277 Non Clinical Staffing Framework.

Delivery: UK, Wales
Variant bids: not allowed
Lot #2Corporate FunctionsCancelled UKPublished value£955,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed
Lot #3IT ProfessionalsCancelled UKPublished value£615,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed
Lot #4LegalCancelled UKPublished value£45,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed
Lot #5Scientific, Technical & Clinical CodingCancelled UKPublished value£15,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed
Lot #6Estates, Facilities Management & Ancillary StaffCancelled UKPublished value£255,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed
Lot #7MSP: Master/Neutral VendorCancelled UKPublished value£4,000,000,000

The requirement is for the supply of Non Clinical Staffing from both Employment Businesses and Employment Agencies as detailed in Attachment 1a Framework Schedule 1 (Specification) of the Invitation to Tender. The Supplier covers all roles related to this lot as described in Schedule 1 Appendix A – Person Specification.

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot distribution rule: The number of suppliers to be awarded a Framework Contract for each lot is: Lot 1 – 65 Lot 2 – 110 Lot 3 – 85 Lot 4 – 20 Lot 5 – 20 Lot 6 – 65 Lot 7 - 20
Conditions of participation1
  • Suitability

    Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

What this means for your bid
  • Price carries 40–80 points depending on the lot; most lots put it at 80 points.
  • “Senior Technical Architect” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Apr 2022, 16:00 BST
Last source update
27 Jul 2026, 14:43 BST
Award evaluation window
21 Nov 2022 – …
Authority reference
CAV-DCO-(25-26) 147
FTS notice number
2026/S 000-070844
Classification (CPV)
Personnel services except placement and supply servicesPlacement services of office-support personnelPlacement services of personnelRecruitment servicesSupply services of commercial or industrial workersSupply services of office personnelSystems and technical consultancy services
Delivery area
UKWales (UKL22)
Official registry OCID
ocds-h6vhtk-032ee7 Find a Tender

Publisher note: This contract was procured as a direct award to Hays Specialist Recruitment Limited via CCS RM6277 Non Clinical Staffing Framework. (WA Ref:168369)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://crowncommercialservice.bravosolution.co.uk/ ↗

Appointment period ends
21 Nov 2022, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
21 Nov 2022, 15:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Nov 2022 → 27 Jul 2026 · 5 dates
  1. Next notice expected
    1 Nov 2022
  2. Admission / appointment period endsperiod end, not a bid countdown
    21 Nov 2022, 15:00 GMT
  3. Bids opened
    21 Nov 2022, 15:01 GMT
  4. Bids must remain valid until
    23 May 2023, 23:59 BST
  5. Notice published86 days ago
    27 Jul 2026, 14:43 BST

Notice history

10 events · 8 releases on Find a Tender · since 21 Oct 2022
  1. Status changed to active
    21 Oct 2022, 10:43 BST
  2. Procurement method changed
    21 Oct 2022, 10:43 BST
  3. Deadline published: 21 Nov 2022, 15:00 GMT
    21 Oct 2022, 10:43 BST
  4. Buyer details updated
    19 May 2023, 09:50 BST
  5. Status changed to complete
    23 May 2023, 13:40 BST
  6. Buyer details updated
    23 May 2023, 13:40 BST
  7. Procurement method changed
    8 Jun 2026, 11:24 BST
  8. Buyer details updated
    8 Jun 2026, 11:24 BST
  9. Buyer details updated
    8 Jun 2026, 13:42 BST
  10. Buyer details updated
    27 Jul 2026, 14:43 BST
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextII.2.6) Estimated value - Lot 7 · II.2) DescriptionValue excluding VAT (for framework agreements or dynamic purchasing systems – estimated total maximum value for the entire duration of this lot): 4000000000Value excluding VAT (for framework agreements or dynamic purchasing systems – estimated total maximum value for the entire duration of this lot): 400000000
—DeadlineIV.2.2) Time limit for receipt of tenders or requests to participate · IV.2) Administrative21 Nov 202225 Nov 2022+4 d
—TextLot 7 weightings - 20% quality and 80% price · II.2.5) Award criterLot 7 weightings - 20% quality and 80% priceLot 7 weightings - 60% quality and 40% price

2 amendments published without a description.

Routine re-releases (8)
  • 2023-05: 2 releases · 19 May 2023, 23 May 2023
  • 2022-11: 1 release · 16 Nov 2022
  • 2022-10: 1 release · 21 Oct 2022
  • 2022-04: 1 release · 20 Apr 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 318
Contracts signed 4latest 27 Jul 2026

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 070844-2026-CAV-DCO (25-26) 147-1

    Signed
    27 Jul 2026
    Value
    £36,073
    Status
    active
  • Contract 053698-2026-CAV-DCO (25-26) 107-1

    Signed
    22 Dec 2025
    Value
    £28,069
    Status
    active
  • Contract 053792-2026-1

    Signed
    30 Oct 2025
    Value
    £630,000
    Status
    active
  • Contract 014639-2023-1

    Signed
    25 Apr 2023
    Value
    £2,500,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Admin & Clerical318bids · 318 electronic0——

Contracting authority & participating public bodies

4 public bodies on the notice

Cardiff and Vale University Health Board

Contracting authorityCentral GovernmentRegional or local authorityHealth Woodland House, Maes-y-coed Road, Cardiff, UK, CF14 4HHContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria