Official UK procurement notice
Security, Stewarding and Crowd Management for the Bournemouth Air Festival
Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionBCP Council has awarded a contract to a supplier to provide Security, Stewarding and Crowd Management Services for the Bournemouth Air Festival.
The supplier will be responsible for providing qualified SIA certified security and competent
stewards for a range of roles across the event site to ensure the safe running of the event.
They will be responsible for the management of this team whilst onsite and for ensuring the
staffing requirements are met.
The contract is for one year with the option to extend annually for a further four years
(1+1+1+1+1). Therefore, if all extensions were taken the full length of the contract would be
for five years. The start date of the contract is 1 March 2022.
- Recurrence: Estimated timing for further notices to be published: The length of the contract will be for up to five years. Once the contract has ended, it is likely that a new contract will be procured.
CPV: Public security services · Security services
The lotProcurement structure
single lot · value publishedLot #1The Bournemouth Air Festival involves a wide multi agency partnership working and the…AwardedRenewalPublished value£390,000
The Bournemouth Air Festival involves a wide multi agency partnership working and the council are appointing a security company with extensive Crowd Management experience to continue to deliver a world class safe event. The event attracts an average of 700,000 people across the 4 days with the core event times being 10:00 – 22:00 hours Thursday to Saturday and 10:00 – 18:00 hours on Sunday. The site runs across 1.5 miles on two levels and including an afternoon and evening flying display, ancillary entertainment, military villages, trading, catering and funfair provision.
The supplier is responsible for supplying all security and stewarding personnel for the festival. The supplier will be responsible for providing qualified SIA certified security and competent stewards for a range of roles across the event site to ensure the safe running of the event. They will be responsible for the management of this team whilst onsite and for ensuring the staffing requirements are met
The supplier will be responsible for sourcing radios and ear-pieces for all staff working under them at the event directly from the appointed radio supplier and for the costs incurred for this. No accommodation is provided for security so the supplier is responsible for any accommodation along will all welfare arrangements such as food.
Security requirements will begin from the weekend prior to the event each year, building up to the main requirement over the event. There will be a requirement for a small number of Security to remain until the end of the Tuesday after the event each year.
In addition to the SIA numbers for the event, the council will also require roles to be provided that can deliver as a Security Manager, Radio Controller, Supervisor, Crowd Dynamic Advisor and Search and Security Measures Manager.
The contract value has been set at up to £600,000 over the full contract term. The Council does not guarantee this value of spend and the spend is dependent on the requirements for the security provision in each year of the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Estimated timing for further notices to be published: The length of the contract will be for up to
five years. Once the contract has ended, it is likely that a new contract will be procured.
- First published
- 16 Dec 2021, 14:39 GMT
- Last source update
- 28 Mar 2022, 12:25 BST
- Award evaluation window
- 26 Jan 2022 – …
- Authority reference
DN586720- FTS notice number
2022/S 000-008268- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03023eFind a Tender
- Review procedure
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87
(standstill period) and Regulations 91 (enforcement of duties through the Court) of the
Public Contracts Regulations 2015 (as amended).
Publisher note: Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity and the scheme as a whole. The Council is carrying out this procurement under the Open Procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract the Council will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The services will predominantly be performed within the boundaries of BCP Council for the Council.
How it was run
Official notice- Submission deadline
- 26 Jan 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Jan 2022, 14:00 GMT
Timeline
26 Jan 2022 → 28 Mar 2022 · 3 dates- Submission deadline26 Jan 2022, 14:00 GMT
- Bids opened26 Jan 2022, 14:00 GMT
- Notice published28 Mar 2022, 12:25 BST
Notice history
3 events · 3 releases on Find a Tender · since 16 Dec 2021- Buyer details updated16 Dec 2021, 15:12 GMT
- Status changed to complete28 Mar 2022, 12:25 BST
- Buyer details updated28 Mar 2022, 12:25 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextAmended Title of procurement · II 1.1 | Amended Title of procurement | Amended Title of procurement |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SPA Security & Events LtdSME | £600,000 † | — | Awarded |
Contracts
Contract 008268-2022-DN586720-1 · SPA Security & Events LtdSME
- Signed
- 1 Mar 2022
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 7 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- SPA Security & Events LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.