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Find a TenderAwardedContract details notice
Published 29 Oct 2025, 15:32 GMT

Official UK procurement notice

Security Services · UK public procurement notice

Official notice

Authority: Yorkshire Housing Limited (Public body)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)
Published estimate£1,250,000total for 2 lots · £1,500,000 inc. VAT
Submissions closed 28 Nov 2025awarded 16 Mar 2026
Awarded to ABCA systems limited2 awards
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Yorkshire Housing are tendering for security related services across their property portfolio spanning Yorkshire. Services include Lot 1 Door Entry, Access Control and Intercom Systems ,Warden Control Systems, Lot 2 Automatic Gates and Roller Shutters.

  • No preliminary market engagement: Standard maintenance and repair tender. No market engagement was necessary.

CPV: Intercom equipment · Repair and maintenance services · Repair and maintenance services of security equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,250,000 together) · same evaluation weights on every lot
Lot #1Security ServicesAwardedRenewal 3 yrsSMEVCSEPublished value£830,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £830,000 exc. VAT · £996,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months
32360000 Intercom equipment50000000 Repair and maintenance services50610000 Repair and maintenance services of security equipment
Lot #2Automatic Gates and Roller Shutters.AwardedRenewal 3 yrsSMEVCSEPublished value£420,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £420,000 exc. VAT · £504,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months
50610000 Repair and maintenance services of security equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Quality questions, RAMS, Service Delivery, Customer Service Reporting, Net Zero, social value
  • Price: Overall cost per Lot
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Oct 2025, 15:32 GMT
Last source update
23 Mar 2026, 13:00 GMT
Award evaluation window
Submission end – 15 Dec 2025
Authority reference
26-167
FTS notice number
2025/S 000-069474
Latest notice
Contract details notice (UK7)
Classification (CPV)
Intercom equipmentRepair and maintenance servicesRepair and maintenance services of security equipment
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-05d67b Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
28 Nov 2025, 12:00 GMT
Clarification deadline
28 Nov 2025, 08:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

29 Oct 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published362 days ago
    29 Oct 2025, 15:32 GMT
  2. Clarification questions by332 days ago
    28 Nov 2025, 08:00 GMT
  3. Submission deadline332 days ago
    28 Nov 2025, 12:00 GMT
  4. Award decision expected by315 days ago
    15 Dec 2025, 23:59 GMT
  5. Latest notice published217 days ago
    23 Mar 2026, 13:00 GMT
  6. Contract starts209 days ago
    1 Apr 2026

Notice history

3 events · 2 releases on Find a Tender · since 29 Oct 2025
  1. Tender notice published
    29 Oct 2025, 15:32 GMT
    UK4
  2. Contract details notice published
    23 Mar 2026, 13:00 GMT
    UK7
  3. Status changed to complete
    23 Mar 2026, 13:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value (inc. VAT) £350,0002 contracts inc. VAT; no net value published
Contracts signed 2latest 16 Mar 2026
Awarded toValueDateStatus
Lot 1 · Security Services1 award
ABCA systems limited£250,000 inc. VAT †—Awarded
Lot 2 · Automatic Gates and Roller Shutters.1 award
ABCA systems limited£100,000 inc. VAT †—Awarded

Contracts

  • 26-167 Security Services · ABCA systems limited

    Signed
    16 Mar 2026
    Value
    £250,000 inc. VAT
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    2 x 12 months

  • 26-167 Security Services · ABCA systems limited

    Signed
    16 Mar 2026
    Value
    £100,000 inc. VAT
    Period
    31 Mar 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    2 x 12 months

Contracting authority & participating public bodies

Yorkshire Housing Limited

Contracting authorityPublic authority - sub-central government GB-PPON: PWZZ-4176-HYBJ The Place, Leeds, Yorkshire & Humber, LS10 1FBContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ABCA Systems LimitedAwarded supplierGB-PPON: PRQV-9713-YGLR Cobalt 8, 14 Silver Fox Way, Cobalt Business Park, Newcastle Upon Tyne, North East, NE27 0QJContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender