Official UK procurement notice
Security Services at Beaufort House and Ty Parc Newydd
Authority: Neath Port Talbot County Borough Council (Local council)
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL17)
Published estimate£536,557≈ £537k / year · £643,869 inc. VAT59.4% below published estimate
Submissions closed 14 Apr 2026awarded 21 May 2026
Awarded to Secure FM Ltd
Contract term 1 yrends 30 Jun 2027 · up to 30 Jun 2028 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionAn award and contract signing has been made by Neath Port Talbot County Borough Council for Security Services at Beaufort House and Ty Parc Newydd. The contract will cover the various security requirements of Beaufort House and Ty Parc Newydd, and will contain elements of the following:- Security Guarding- Alarm Response- Key Holding.
- No preliminary market engagement: Insufficient timescales
CPV: Security services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£536,557
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As set out in the ITT
- Technical & professional ability
As set out in the ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (9)
- Method Statement 1: 4%
- Method Statement 2: 8%
- Method Statement 3: 10%
- Method Statement 4: 4%
- Method Statement 5: 12%
- Method Statement 6: 2%
- Annual Cost: 54%
- Call out charge for alarm response: 3%
- Charge per hour for call outs lasting longer than one hour: 3%
Published award criteria (9)
- Annual Cost: Annual cost for Security Guarding and Alarm Response and Key Holding
- Call out charge for alarm response: Call out charge for alarm response for Golwg Y Dre
- Charge per hour for call outs lasting longer than one hour: Charge per hour for call outs lasting longer than one hour for Golwg Y Dre
- Method Statement 1: Contract Start Up
- Method Statement 2: Performance
- Method Statement 3: Staffing and Account Management
- Method Statement 4: Call Outs
- Method Statement 5: Contract Management
- Method Statement 6: Approach to Social Value
Conditions of participation2
- Economic & financial standing
As set out in the ITT
- Technical & professional ability
As set out in the ITT
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Mar 2026, 16:55 GMT
- Last source update
- 4 Aug 2026, 16:36 BST
- Award evaluation window
- Submission end – 21 May 2026
- Authority reference
CPU25-26-78- FTS notice number
2026/S 000-022571- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0668f1Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on Sell2Wales
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 14 Apr 2026, 17:00 BST
- Clarification deadline
- 7 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Suppliers' Instructions 'How to Express Interest in this ITT:
- Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered
you will need to up-date them).
- Browse to the eSourcing Portal: etenderwales.bravosolution.co.uk ↗
- Click the 'Suppliers register here' link.
- Complete the ‘Organisation Details’ and ‘User Details’ sections.
- Note the username you choose and click 'Save' when complete.
- You will shortly receive an email with your unique password (please keep this secure).
- Agree to the terms and conditions and click 'continue'.
- Express an interest in the ITT.
- Login to the portal with the username / password.
- Click the ITT Open to all Suppliers’ link.
- Alternatively, search for the relevant ITT (itt_121291).
- Click on the relevant ITT to access the content.
- Click the 'Express Interest' button on the right-hand side of the screen.
- This will move the ITT into your 'My ITT pages'. (This is a secure area reserved for your projects only.)
- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments'.
- Responding to the ITT.
- You can now choose to 'Respond’ or ‘Decline to Respond' (please give a reason if declining).
- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.
- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.
There is help available Monday - Friday (8am - 6pm) on: [email protected] or by telephone on 0800 368 485.
Timeline
12 Mar 2026 → 4 Aug 2026 · 8 dates- Tender notice published222 days ago12 Mar 2026, 16:55 GMT
- Clarification questions by196 days ago7 Apr 2026, 17:00 BST
- Submission deadline189 days ago14 Apr 2026, 17:00 BST
- Assessment summaries sent153 days ago21 May 2026, 00:00 BST
- Award decision expected by152 days ago21 May 2026, 23:59 BST
- Standstill ends140 days ago2 Jun 2026, 23:59 BST
- Contract starts112 days ago1 Jul 2026, 00:00 BST
- Latest notice published77 days ago4 Aug 2026, 16:36 BST
Notice history
5 events · 3 releases on Find a Tender · since 12 Mar 2026- Tender notice published12 Mar 2026, 16:55 GMTUK4
- Contract award notice published21 May 2026, 12:04 BSTUK6
- Status changed to complete21 May 2026, 12:04 BST
- Contract signature expected22 Jun 2026, 23:59 BSTscheduled
- Contract details notice published4 Aug 2026, 16:36 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £217,7381 award exc. VAT
Bids received 93 from SMEs
Contracts signed 1latest 25 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Secure FM Ltd1 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2028Extensions: Option to extend for a further period of one year. | £217,738 | 21 May 2026 | Awarded |
Contracts
Security Services at Beaufort House and Ty Parc Newydd · Secure FM Ltd
- Signed
- 25 Jun 2026
- Value
- £217,738
- Period
- 1 Jul 2026 – 30 Jun 2027 · up to 30 Jun 2028 with extensions
- Status
- active
- Extensions
- Option to extend for a further period of one year.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders · 25 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Secure FM LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender