Find a TenderAwarded

Published 17 Mar 2022, 12:53 GMT

Official UK procurement notice

Security Services at Beaufort House and Ty Parc Newydd

Official notice

Authority: Neath Port Talbot County Borough Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL17)

Awarded value£370,559published contract · exc. VAT

Submissions closed 22 Mar 2022awarded 6 Jul 2022

Awarded to RGM Security Ltd

Contract term 3 yrsends 31 May 2025 · extension options published · starts 1 Jun 2022

What is being bought

Published requirement description

Neath Port Talbot County Borough Council wished to appoint a service provider for security services at Beaufort House, Neath and Ty Parc Newydd, Neath.

CPV: Security services

The lotProcurement structure

single lot · no lot value published

Lot #1The contract will cover the various security requirements of Beaufort House and Ty…AwardedRenewal 3 yrs

The contract will cover the various security requirements of Beaufort House and Ty Parc Newydd, and will contain elements of the following:

Security Guarding
Alarm Response
Key Holding

Contract period: 1 Jun 2022 – 31 May 2025 (3 yrs)

Delivery: Wales

Extensions: Option to extend for up to a further 12 months.Variant bids: not allowed

79710000 Security services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 140Price: 160

Published sub-criteria (12)

Overall Quality: 40
Sub Weighting - Method Statement 1 - Contract Start Up: 10
Sub Weighting - Method Statement 2 - Performance: 25
Sub Weighting - Method Statement 3 - Staffing and Account Management: 25
Sub Weighting - Method Statement 4 - Call Outs: 10
Sub Weighting - Method Statement 5 - Contract Management: 30
Overall Price: 60
Sub Weighting - Annual Cost: 80
Sub Weighting - Golwg Y Dre - Call out Charge for Alarm Response: 5
Sub Weighting - Windsor Road - Call out Charge for Alarm Response: 5
Sub Weighting - Golwg Y Dre - Charge per hour for call outs lasting longer than one hour: 5
Sub Weighting - Windsor Road - Charge per hour for call outs lasting longer than one hour: 5

Published award criteria (12)

Overall Quality: 40
Sub Weighting - Method Statement 1 - Contract Start Up: 10
Sub Weighting - Method Statement 2 - Performance: 25
Sub Weighting - Method Statement 3 - Staffing and Account Management: 25
Sub Weighting - Method Statement 4 - Call Outs: 10
Sub Weighting - Method Statement 5 - Contract Management: 30
Overall Price: 60
Sub Weighting - Annual Cost: 80
Sub Weighting - Golwg Y Dre - Call out Charge for Alarm Response: 5
Sub Weighting - Windsor Road - Call out Charge for Alarm Response: 5
Sub Weighting - Golwg Y Dre - Charge per hour for call outs lasting longer than one hour: 5
Sub Weighting - Windsor Road - Charge per hour for call outs lasting longer than one hour: 5

What this means for your bid

Price carries 160 of 300 points: a 10% discount moves about 16 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 17 Mar 2022, 12:53 GMT
Last source update: 14 Jul 2022, 11:43 BST
Award evaluation window: 22 Mar 2022 – …
Authority reference: NPT-1684
FTS notice number: 2022/S 000-019261
Classification (CPV): Security services
Delivery area: Wales (UKL17)
Official registry OCID: ocds-h6vhtk-03177f Find a Tender

Contract terms

Performance terms: As provided for in the ITT

Publisher note: (WA Ref:122678)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 22 Mar 2022, 14:30 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bids opened: 22 Mar 2022, 14:30 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

22 Mar 2022 → 14 Jul 2022 · 4 dates

Submission deadline
22 Mar 2022, 14:30 GMT
Bids opened
22 Mar 2022, 14:30 GMT
Contract starts
1 Jun 2022, 00:00 BST
Notice published
14 Jul 2022, 11:43 BST

Notice history

4 events · 3 releases on Find a Tender · since 17 Mar 2022

Status changed to active
17 Mar 2022, 12:53 GMT
Procurement method changed
17 Mar 2022, 12:53 GMT
Deadline moved to 22 Mar 2022, 14:30 GMT
17 Mar 2022, 12:53 GMT
-34 days · was 25 Apr 2022, 14:30 BST
Status changed to complete
14 Jul 2022, 11:43 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	22 Mar 2022	25 Apr 2022	+34 d
—	Contract periodDuration Start · II.2.7	1 Jun 2022	1 Jul 2022	+30 d
—	Contract periodDuration End · II.2.7	31 May 2025	30 Jun 2025	+30 d
—	Bid openingConditions for opening of tenders · IV.2.7	22 Mar 2022	26 Apr 2022	+35 d

Amendment to the price variation clause.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £370,5591 contract exc. VAT

Bids received 53 from SMEs

Contracts signed 1latest 6 Jul 2022

Awarded to	Value	Date	Status
RGM Security LtdSME	£370,559 †	—	Awarded

Contracts

Contract 019261-2022-NPT-1684-1 · RGM Security LtdSME
Signed
6 Jul 2022
Value
£370,559
Period
… – 31 May 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	3	—	—

Contracting authority & participating public bodies

Neath Port Talbot County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Port Talbot, Wales, SA13 1PJContact email Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

RGM Security LtdAwarded supplier Rees-Jones House, 63a Courtney St, Swansea, UK, SA59NRContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria