Find a TenderAwarded
Published 22 Feb 2022, 16:15 GMT

Official UK procurement notice

Security & Janitorial Services

Official notice

Authority: North East Scotland College (Education)

ServicesOpen procedureSME suitable
Published estimate£3,100,000exc. VAT7.1% above published estimate
Submissions closed 31 Mar 2022awarded 27 Jun 2022
Awarded to ISS Facility Services Limited

What is being bought

Published requirement description

AWARD of security and janitorial (porter) services at the following College Campuses: Aberdeen City, Altens, Clinterty and Fraserburgh. Various small satellite buildings are in operation but do not have full time presence, including but not limited to, locations in Peterhead and Ellon.

The services required will include:

Maintaining general order on College sites

Reducing the threat of theft and violent incidents

Providing first aid assistance

Undertaking traffic management in College car parks

Providing a janitorial and porterage service

Providing a van driving service

Assist and advise the college regarding its counter terrorism responsibilities specifically relating to Section 26 of the Counter-Terrorism and Security Act 2015 which places a duty on the College to have, in the exercise of its functions, due regard to the need to prevent people from being drawn into terrorism.

  • Recurrence: 4-7 years dependant on take up of possible extensions

CPV: Guard services · Janitorial services

The lotProcurement structure

single lot · value published
Lot #1AWARD of security and janitorial services at the following Campuses: Aberdeen City,…AwardedRenewalPublished value£3,100,000

AWARD of security and janitorial services at the following Campuses: Aberdeen City, Altens, Clinterty and Fraserburgh. Various small satellite buildings are in operation but do not have full time presence, including but not limited to, locations in Peterhead and Ellon.

The current Janitorial and Security service contract ends on the 31 July 2022 and the College intends to appoint a service provider for a period of 4 years with the option to extend 3 years (+1 +1 +1 terms) at the discretion of either party with the options beginning 1 August 2026. The services required will include:

Maintaining general order on College sites;

Reducing the threat of theft and violent incidents;

Providing first aid assistance;

Undertaking traffic management in College car parks;

Providing a janitorial and porterage service;

Providing a van driving service;

Assist and advise the college regarding its counter terrorism responsibilities specifically relating to Section 26 of the Counter-Terrorism and Security Act 2015 which places a duty on the College to have, in the exercise of its functions, due regard to the need to prevent people from being drawn into terrorism.

Delivery: Scotland · North East Scotland
Extensions: three (3) 12 month extensions possible. · 3 x 12 month extensions may be granted.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Full Response to the College’s specification and requirements: 15%
  • Contract Management and Technical Capability: 45%
  • price: 40%
Published award criteria (3)
  • Full Response to the College’s specification and requirements: 15
  • Contract Management and Technical Capability: 45
  • Price: 40
Conditions of participation2
  • Suitability

    The relevant selection criteria will be included in the SPD Scotland module.

  • Economic & financial standing

    The relevant selection criteria will be included in the SPD Scotland module.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4-7 years dependant on take up of possible extensions
First published
22 Feb 2022, 16:15 GMT
Last source update
27 Jun 2022, 15:54 BST
Award evaluation window
1 Apr 2022 – …
Authority reference
NESC/S&J/2022
FTS notice number
2022/S 000-017537
Classification (CPV)
Guard servicesJanitorial services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-031a20 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:698471)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗

Submission deadline
31 Mar 2022, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
1 Apr 2022, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Mar 2022 → 1 Aug 2022 · 4 dates
  1. Submission deadline
    31 Mar 2022, 17:00 BST
  2. Bids opened
    1 Apr 2022, 09:00 BST
  3. Notice published
    27 Jun 2022, 15:54 BST
  4. Bids must remain valid until
    1 Aug 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    27 Jun 2022, 15:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,320,0001 contract exc. VAT
Bids received 64 from SMEs
Contracts signed 1latest 27 Jun 2022
Awarded toValueDateStatus
ISS Facility Services Limited£3,320,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic4——

Contracting authority & participating public bodies

North East Scotland College

Contracting authorityEducationBody governed by public lawEducation Aberdeen City Campus, Gallowgate, Aberdeen, Scotland, AB25 1BNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Civil Justice Centre & Commercial CourtsReview body AberdeenContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ISS Facility ServicesAwarded supplier Velocity 1, Brooklands Drive,, Weybridge, Surrey, UK, KT13 0SLContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria