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Find a TenderAwardedContract details notice
Published 20 May 2025, 08:06 BST

Official UK procurement notice

Secure Cycle Parking · UK public procurement notice

Official notice

Authority: Cardiff Council (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: UKWales (UKL22)
Published estimate£450,000≈ £150k / year · £540,000 inc. VAT50% below published estimate
Submissions closed 1 Jul 2025awarded 15 Aug 2025
Awarded to Bikedok Ltd
Contract term 3 yrsends 1 Aug 2028 · up to 1 Aug 2030 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

To appoint a partner who will work in conjunction with Cardiff Council in its aims to improve the availability and security of cycle parking in and around Cardiff City, on its behalf. The contract is to supply, install and maintain new secure bike parking that can be booked via mobile devices with anti-tampering early warning alerts, and monitoring stations to allow the users to lock and unlock bikes. The bidder will also need to provide retention and maintenance of the metal stands that currently reside on the identified sites for the public to continue to have the option of self-secure.

  • The authority expects to re-tender this requirement around 1 Aug 2028, 23:59 BST.
  • No preliminary market engagement: market engagement was performed in conjunction with the public engagement report via a Prior Information Notice published in September 2024 to identify appetite in market and technology available that could meet the requirements prior to drafting specification.

CPV: Parts and accessories for bicycles

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£450,000
Contract period: 1 Aug 2025 – 1 Aug 2028 (3 yrs) · up to 1 Aug 2030 with extensionsValue: £450,000 exc. VAT · £540,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The opportunity does allow for the supplier to suggest potential new locations during the period of the contract. These new locations will be subject to agreement with the Authority, and will be subject to the terms and conditions and timescales of the original contract. · 1 x 2 year extension available.
34432000 Parts and accessories for bicycles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (3)
  • Quality: 40%
  • Price: 50%
  • Social Value / Community Well Being Benefits: 10%
Published award criteria (3)
  • Price: Price element has sub weighting: 50% Allocated for - Tab 1. for install & supply - allocated as follows: 35% allocated for cost per locker 10% for cost per stand 5% for cost per space in hanger 50% Allocated for Tab 2- Maintenance & Management. - allocated as 20% for Ongoing maintenance costs 20% for Software costs 10% for Transactional costs
  • Quality: Quality Questions are sub weighted. Q1 a) Project delivery team 5% Q1 b) Sub-contractor management 5% Q 2 a) Installation 10% Q 2 b) Target Dates 10% Q 2 c) Monitoring Methods & tools 5% Q 2 d) Relocation/Improvements and future implementation 5% Q 3 a) Product Specification 10% Q 3 b) Security Measures 10% Q 4 a) Maintenance 10% Q 4 b) Technology 5% Q 4 c) Emerging Technology 5% Q 5 Partnership & Added Value 15% Q 6 Energy & Sustainability 5%
  • Social Value / Community Well Being Benefits: Social Value has a weighting of 10% Quantitative 4% Qualitative 4% Delivery Plan 2%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Aug 2028
First published
20 May 2025, 08:06 BST
Last source update
10 Dec 2025, 13:45 GMT
Award evaluation window
Submission end – 14 Jul 2025
Authority reference
ERFX1008608
FTS notice number
2025/S 000-022926
Latest notice
Contract details notice (UK7)
Classification (CPV)
Parts and accessories for bicycles
Delivery area
UKWales (UKL22)
Official registry OCID
ocds-h6vhtk-0517cd Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
1 Jul 2025, 12:00 BST
Clarification deadline
6 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

all submissions must be via Proactis Portal. supplierlive.proactisp2p.com/Account/Login ↗

Timeline

20 May 2025 → 10 Dec 2025 · 8 dates
  1. Tender notice published
    20 May 2025, 08:06 BST
  2. Clarification questions by
    6 Jun 2025, 12:00 BST
  3. Submission deadline
    1 Jul 2025, 12:00 BST
  4. Award decision expected by
    14 Jul 2025, 23:59 BST
  5. Contract starts
    1 Aug 2025, 00:00 BST
  6. Assessment summaries sent
    15 Aug 2025, 00:00 BST
  7. Standstill ends
    27 Aug 2025, 23:59 BST
  8. Latest notice published314 days ago
    10 Dec 2025, 13:45 GMT

Notice history

5 events · 3 releases on Find a Tender · since 20 May 2025
  1. Tender notice published
    20 May 2025, 08:06 BST
    UK4
  2. Contract award notice published
    15 Aug 2025, 15:44 BST
    UK6
  3. Status changed to complete
    15 Aug 2025, 15:44 BST
  4. Contract signature expected
    29 Aug 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    10 Dec 2025, 13:45 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £225,0001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 4 Dec 2025
Awarded toValueDateStatus
Bikedok Ltd1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: 1 X 24 MONTHS · Options: Through this process the appointed partner will be given the opportunity to suggest/identify potential new locations that would benefit from new secure cycle parking. All new locations will be subject to agreement from the council on a case-by-case basis. All agreed new facilities will be subject to the terms and conditions and timescales of the original contract and will not extend beyond the end date.£225,00015 Aug 2025Awarded

Contracts

  • Secure Cycle Parking · Bikedok Ltd

    Signed
    4 Dec 2025
    Value
    £225,000
    Period
    5 Dec 2025 – 4 Dec 2028 · up to 4 Dec 2030 with extensions
    Status
    active
    Extensions
    1 x 24 months
    Options
    Through this process the appointed partner will be given the opportunity to suggest/identify potential new locations that would benefit from new secure cycle parking. All new locations will be subject to agreement from the council on a case-by-case basis. All agreed new facilities will be subject to the terms and conditions and timescales of the original contract and will not extend beyond the end date.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Cardiff, Wales, CF10 4UWContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Bikedock LtdAwarded supplierGB-PPON: PNMM-3754-WBPR Chesham House, Dalton Lane, Keighley, Yorkshire & Humber, BD21 4JHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender