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Published 27 Aug 2025, 16:47 BST

Official UK procurement notice

Secure Cycle Parking ITT · UK public procurement notice

Official notice

Authority: Worcester City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)Repair & Maintenance (50)Installation services (except software) (51) Delivery: West Midlands (UKG12)
Concession value (operator's revenue)£277,100operator revenue, not the authority's budget
Submissions closed 3 Oct 2025awarded 25 Nov 2025
Awarded to Bikedok Ltd
Contract term 3 yrsends 2 Nov 2028 · up to 2 Nov 2031 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

Worcester City Council is seeking a supplier to supply, install and maintain paid-for secure cycle parking and manage the operation of the cycle parking through an app-based booking management system.

The capital costs of the secure cycle parking is being funded through an existing capital grant programme, with a maximum value of £40,000. This is the maximum capital funding available for the Project and submissions over this price will not be considered. This funding must be spent by 31 March 2026.

There is limited ongoing revenue funding available for this contract and therefore the Council is seeking an operating model which is cost-neutral to itself. Therefore, the operator must use income generated from bookings to cover the ongoing costs including the operating system and repairs and maintenance.

The scheme must run for a minimum of 3 years from the contract start date and there is an option to extend for a further 3 years.

The Contract allows for the potential additional supply and installation of the secure cycle parking solutions (including ongoing maintenance) in the city, and the management of the additional cycle parking through an online booking system.

CPV: Billing system · Installation services (except software) · Repair and maintenance services · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£277,100
Contract period: 3 Nov 2025 – 2 Nov 2028 (3 yrs) · up to 2 Nov 2031 with extensionsValue: £277,100 exc. VAT · £332,520 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The right to additional secure cycle parking solutions being supplied and installed in the city and the right to ongoing maintenance and the management of the additional cycle parking through an online booking system while the contract is valid. · Initial contract duration is 3 years with an option to extend for a further 3 years.
48000000 Software package and information systems48444100 Billing system50000000 Repair and maintenance services51000000 Installation services (except software)
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see the Procurement Specific Questionnaire in the tender pack for details.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: Quality criteria are: Q.A1 The Cycle Parking Solution - 20% Q.A2 The Booking Management System -15% Q.A3 Maintenance and Servicing - 15% Q.A4 Mobilisation - 10% Q.A5 Previous Experience - 10%
  • Price: Price will be evaluated on the capital costs of the secure cycle parking. £40,000 is the maximum budget available for the cycle parking infrastructure. Any bids over this amount will be disqualified.
Conditions of participation1
  • Condition of participation

    Please see the Procurement Specific Questionnaire in the tender pack for details.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2025, 16:47 BST
Last source update
28 Nov 2025, 15:44 GMT
Authority reference
DN788566
FTS notice number
2025/S 000-051726
Latest notice
Contract details notice (UK7)
Classification (CPV)
Billing systemInstallation services (except software)Repair and maintenance servicesSoftware package and information systems
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-058ee1 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Oct 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Council is using the e-procurement portal known as the Proactis Pro-Contract portal procontract.due-north.com ↗ to conduct this procurement exercise.

To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

Timeline

27 Aug 2025 → 28 Nov 2025 · 5 dates
  1. Tender notice published
    27 Aug 2025, 16:47 BST
  2. Clarification questions by
    12 Sept 2025, 12:00 BST
  3. Submission deadline383 days ago
    3 Oct 2025, 12:00 BST
  4. Contract starts352 days ago
    3 Nov 2025
  5. Latest notice published327 days ago
    28 Nov 2025, 15:44 GMT

Notice history

5 events · 3 releases on Find a Tender · since 27 Aug 2025
  1. Tender notice published
    27 Aug 2025, 16:47 BST
    UK4
  2. Tender notice published
    22 Sept 2025, 16:23 BST
    UK4
  3. Deadline moved to 3 Oct 2025, 12:00 BST
    22 Sept 2025, 16:23 BST
    +7 days · was 26 Sept 2025, 12:00 BST
  4. Contract details notice published
    28 Nov 2025, 15:44 GMT
    UK7
  5. Status changed to complete
    28 Nov 2025, 15:44 GMT
Published amendments (1)

The tender deadline has been extended to 12 noon 3rd October 2025.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £32,5801 contract exc. VAT
Contracts signed 1latest 25 Nov 2025
Awarded toValueDateStatus
Bikedok LtdSME£32,580 †—Awarded

Contracts

  • Contract 1 · Bikedok LtdSME

    Signed
    25 Nov 2025
    Value
    £32,580
    Period
    20 Feb 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
    Status
    active
    Extensions
    The scheme must run for a minimum of 3 years from the contract start date and there is an option to extend for a further 3 years.
    Options
    The Contract allows for the potential additional supply and installation of the secure cycle parking solutions (including ongoing maintenance) in the city, and the management of the additional cycle parking through an online booking system.

Contracting authority & participating public bodies

Worcester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCP-1821-QDRP The Guildhall, High Street, Worcester, West Midlands, WR1 2EYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • BIKEDOK LTDAwarded supplierGB-COH: 15490930GB-PPON: PNMM-3754-WBPR Chesham House, Keighley, Yorkshire & Humber, BD21 4JHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender