Official UK procurement notice
Secure Collection, Destruction & Recycling of Confidential Waste
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionFramework Agreement for secure collection, destruction and recycling of paper-based confidential waste.
- Recurrence: If the contract is not extended it is envisaged that the opportunity will be advertised in the second quarter of 2025. Likewise, if the contract is extended it is envisaged that the opportunity will be advertised in the second quarter of 2026 or 2027.
CPV: Paper collecting services · Records management · Refuse recycling services
How this framework works
From the published notice- Places
- up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1Via an "Open Tender" procurement procedure, the Council wish to procure a single…AwardedRenewal
Via an "Open Tender" procurement procedure, the Council wish to procure a single Contractor Framework Agreement for the secure collection, destruction and recycling of its paper-based confidential waste. In compliance with all relevant legislation and guidance, including BS EN 15713 (secure destruction of confidential material), the UK Data Protection Act 2018 and General Data Protection Regulation and Scottish Environment Protection Agency (SEPA) regulations, the appointed Contractor will be required to:
- supply 75L confidential waste sacks
- provide secure collection & transportation of the confidential waste (on a scheduled and/or ad-hoc)
- provide secure off-site cross-cut shredding of the confidential waste to a width no greater than DIN 66399 P-3 (Particle size: < 320 mm²/Particle width: < 2 mm)
- employ a tracking system with provides an individual and unique barcode/tagging ID for each individual sack
- provide secure and sustainable recycling of the confidential waste
- provide Certificates of Destruction and a Waste Transfer Note for all waste processed
- provide Service User support via a Customer Service Help Desk function
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
SPD Question 4B.1 - Tenderers are required to provide their “general” annual turnover for the last two financial years.
SPD Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance specified.
SPD Question 4B.6 - Tenderers are required provide their "Current ratio" for Current Year and their "Current ratio" for Prior Year. The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities.
Minimum: SPD Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 230,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discreti… - Technical & professional ability
SPD Question 4C.1.2 - Expertise, Capability and capacity
SPD Question 4C.2 - Compliance with regulatory requirements & ISO accreditation
SPD Question 4C.3a - Compliance with mandatory requirements
SPD Question 4C.4 - Inclusion of prompt payment clause
SPD Question 4C.7 - Response to climate change emergency
SPD Question 4D.1(A) - Health & Safety Policy
SPD Question 4D.1(B) - Payment of the Real Living Wage
Minimum: SPD Question 4C.1.2 - Expertise, capability and capacity - Tenderers are required to demonstrate that they have the expertise, capability and capacity required to deliver the specified requirement by providing 3 examples of the delivery of similar contracts during the last three …
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Secure Collection, Destruction & Recycling of Confidential Waste” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · If the contract is not extended it is envisaged that the opportunity will be advertised in the second quarter of 2025. Likewise, if the contract is extended it is envisaged that the opportunity will be advertised in the second quarter of 2026 or 2027.
- First published
- 14 Sept 2023, 15:15 BST
- Last source update
- 22 Feb 2024, 15:40 GMT
- Award evaluation window
- 18 Oct 2023 – …
- Authority reference
CT2901- FTS notice number
2024/S 000-005835- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fcbdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:758270)
How it was run
Official notice- Appointment period ends
- 18 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 18 Oct 2023, 12:30 BST
Timeline
18 Oct 2023 → 22 Feb 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown18 Oct 2023, 12:00 BST
- Bids opened18 Oct 2023, 12:30 BST
- Notice published22 Feb 2024, 15:40 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Feb 2024, 15:40 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 005835-2024-CT2901-1
- Signed
- 2 Feb 2024
- Value
- £80,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Change Waste RecyclingFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.